What Companies Are Hiring Executive Assistants on Indeed and ZipRecruiter?
Published on: Jul 11, 2026
The companies hiring executive assistants through Indeed and ZipRecruiter are concentrated in technology, healthcare systems, energy, financial services, private equity, and professional services, plus the executive search firms recruiting on their behalf. Many of the strongest EA roles are never posted at all. Frontline Source Group has placed administrative and executive support talent nationwide since 2004 and backs every direct hire with a 5-Year Placement Warranty.
Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026, ranked #158 in 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association, operates 32 plus offices nationwide, has completed 5,619 plus placements, holds a 98.94% executive placement retention rate, and carries a 5.0-star Trustpilot rating across 683 plus verified reviews. People. Process. Service.
What companies are hiring executive assistants right now?
The employer profile posting executive assistant and executive admin jobs on the major boards falls into a consistent set of categories:
- Technology companies and venture-backed startups hiring EAs to support founders, CTOs, and product leadership, often with heavy calendar and board-meeting coordination
- Healthcare systems and hospital networks supporting chief medical officers, department chairs, and hospital administrators
- Energy, oil and gas, and utilities companies supporting C-suite leadership through capital projects and regulatory cycles
- Financial services, private equity, and wealth management firms hiring EAs who can handle confidential deal flow and investor communication
- Professional services firms in legal, accounting, consulting, and architecture supporting managing partners and practice leads
- Manufacturing, logistics, and construction companies hiring EAs who also carry office manager responsibilities across a plant or regional office
- Staffing and executive search firms, including Frontline Source Group, recruiting on behalf of all of the above
That last category is the one most candidates overlook. A large share of the postings you see on a job board are placed by a recruiting firm, not by the end employer, which means the recruiter behind the posting is the person who actually controls access to the hiring manager.
Which cities have the most executive assistant openings?
Remote work widened the field, but the densest concentrations of executive support hiring still track to major corporate headquarters markets:
- Executive assistant jobs in Houston, TX: energy corporations, the Texas Medical Center and its affiliated health systems, and a growing technology and industrial base drive steady EA demand. Frontline recruits Houston administrative talent from its Houston Galleria and Houston Downtown offices.
- Executive assistant jobs in Denver: a dense startup and outdoor-industry headquarters scene, plus aerospace and energy employers, favors EAs who blend corporate polish with an entrepreneurial pace. See the Denver and Denver Tech Center offices.
- Executive assistant jobs in Los Angeles: demand spans entertainment, media, real estate, and consumer brands, and these roles frequently blur corporate support with high-touch lifestyle management.
- Dallas and Fort Worth: corporate relocations have made North Texas one of the most active EA markets in the country. See the Dallas office.
The full nationwide directory of Frontline offices is at frontlinesourcegroup.com/locations.html.
Do Indeed and ZipRecruiter show every executive assistant job?
No. Job boards are excellent for surfacing volume and for reading the market, and filtering to postings from the last 3 days is a useful way to find requisitions that are actively being worked rather than stale listings. But a board only shows you roles an employer chose to publish.
Confidential searches are the ones that never appear. When a company is replacing an incumbent who has not been told, supporting an executive who does not want their name on a public posting, or hiring ahead of an announced restructuring, the search goes to a recruiting firm and is never listed. Those roles reach candidates only through a recruiter relationship, which is why serious EA job seekers work the boards and a specialized administrative recruiter at the same time.
Are executive assistant roles remote, hybrid, or in person?
All three, and the split depends on what the executive actually needs. Virtual assistant and remote EA roles concentrate on digital project management, inbox triage, and calendar coordination, and they open the candidate pool nationally. In-person roles remain the standard in manufacturing, healthcare, energy, and finance, where the EA is expected to be physically present with the leadership team, manage on-site vendors, handle facility logistics, and absorb duties that overlap with office manager careers.
Hybrid sits in between and is now the most common structure for corporate EA roles. Some executives also blend the role into personal assistant work, where the scope covers both professional coordination and elements of the executive's personal calendar. Clarify that scope before you accept, because it materially changes the job. For a broader look at remote-first options, see how a work at home employment agency helps you find flexible remote jobs.
What does a modern executive assistant actually do?
The reactive, schedule-keeping version of the job has largely disappeared from the roles employers pay well for. Today's senior EA operates as a strategic administrative business partner: deciding whether a meeting needs to happen at all, preparing the executive with briefing materials before it does, owning independent projects, and acting as a communication filter for an entire leadership team. The value is not in executing tasks. It is in protecting the executive's attention and making decisions on their behalf inside a clearly defined lane.
What is the difference between an executive assistant and a chief of staff?
An executive assistant is focused on maximizing one leader's efficiency, time, and focus. A chief of staff is focused on executing that leader's strategic agenda across departments, often with direct ownership of initiatives and cross-functional programs. The line blurs constantly, because a strong EA who anticipates business needs and runs independent projects is already doing part of the chief of staff job. That overlap is exactly why the EA seat has become a recognized launchpath into chief of staff, operations, and HR leadership roles.
What skills do employers screen for in top-tier executive assistants?
The competencies that separate a well-paid senior EA from a general administrative hire are specific and testable.
How do you manage calendars for multiple leaders?
Calendar management for several executives is a judgment exercise, not a scheduling one. It requires learning each leader's working rhythm, building in buffer and focus blocks, protecting strategic sessions against routine check-ins, and resolving conflicts between two senior people without escalating to either of them. Hiring managers probe this in interviews because it exposes how you prioritize.
How do you handle complex executive travel?
Senior EAs coordinate multi-leg international itineraries, manage visa timelines, arrange ground transportation across time zones, and build contingency plans before a flight is ever delayed. The skill being tested is anticipation: what happens when the connection is missed and there is a board meeting on the other end.
How do you protect an executive's time?
Effective gatekeeping means deflecting low-value interruptions without damaging relationships, routing inquiries to the right person instead of the most senior person, and making sure only decisions that genuinely require the executive reach the executive. Done poorly, gatekeeping isolates a leader. Done well, it is the highest-leverage part of the role.
How do you streamline operations for the leadership team?
Employers pay a premium for EAs who take initiative on process: rebuilding an expense reporting workflow, reorganizing internal communication channels, or writing standard operating procedures that give the entire leadership team hours back. Bring a concrete example of a process you owned and improved.
Why is discretion non-negotiable in an executive assistant role?
Executive assistants see mergers, acquisitions, personnel actions, and financial forecasts long before the rest of the organization. A single lapse ends a career in this field. A reputation for absolute confidentiality is the single most valuable asset an experienced EA carries into a new search.
What software should an executive assistant know in 2026?
Beyond Microsoft 365 and Google Workspace, employers hiring through the boards and through recruiters routinely screen for:
- Project management: Asana, Trello, Monday.com, or Smartsheet for tracking leadership deliverables
- Expense and travel: Concur, Expensify, or Navan
- Board portals: Diligent or BoardEffect for confidential board and committee materials
- Communication and collaboration: advanced Slack and Microsoft Teams administration, not just basic use
- CRM and scheduling: Salesforce familiarity and modern scheduling tools for high-volume calendar coordination
Candidates can validate and document these proficiencies through Frontline's skills testing before a submittal, which puts objective evidence in front of a hiring manager rather than a self-reported claim.
What is the career path and earning potential for senior executive assistants?
The administrative track is not a dead end. Common progressions run from Executive Assistant to Senior or Lead EA managing a team of assistants, and from there into Chief of Staff, Operations Manager, HR Manager, or Director of Administration roles. Professional certifications such as the Certified Administrative Professional (CAP) or the Professional Administrative Certification of Excellence (PACE) signal commitment and are frequently cited by hiring managers as a differentiator between two otherwise comparable candidates.
Compensation varies widely by market, industry, and the seniority of the executive being supported. Industry compensation research consistently indicates an upward trajectory for senior administrative professionals, with the highest bands concentrated in C-suite support at large corporations, private equity, and technology firms, often supplemented by bonuses and equity. Rather than rely on a national average, ask a recruiter who works your specific market and discipline what the current range looks like for the exact seat you are targeting.
How do you build an executive assistant resume that gets interviews?
Generic duty lists lose to quantified impact every time. Replace responsibility statements with outcomes:
- Instead of "managed executive travel," write "coordinated international travel for 3 C-level executives and renegotiated preferred vendor terms to reduce annual travel spend."
- Instead of "helped with office tasks," write "implemented a digital expense tracking system that eliminated roughly 10 hours of monthly administrative work for the leadership team."
- Instead of "scheduled meetings," write "restructured the CEO's weekly calendar to protect two strategic focus blocks and cut recurring meeting load."
Then prepare for the interview to test judgment rather than clerical skill. Frontline publishes interview preparation guidance for candidates, and every Frontline candidate is coached before a client interview.
How does Frontline Source Group help executive assistants reach roles that are never posted?
Frontline's administrative and executive assistant desk recruits EA, senior EA, executive administrative assistant, office manager, and personal assistant talent nationwide on contract, contract to hire, and direct hire terms. Because the firm's recruiters hold direct relationships with hiring managers rather than working through an applicant tracking queue, candidates are frequently presented for confidential searches that are never published on Indeed, ZipRecruiter, or any other board.
Working with a recruiter also means a human being reads your resume, tells you what a specific client actually wants, and advocates for you before the interview. That is the practical difference between applying into an algorithm and being represented.
What makes Frontline Source Group different from other administrative staffing agencies?
- 5-Year Placement Warranty. Every direct hire placement is backed for five years, 20 times longer than the 90-day guarantee that is standard in the staffing industry. Details at frontlinesourcegroup.com/5year-placement-guarantee.html.
- Verified performance. A 98.94% executive placement retention rate against an industry average near 70 percent, 5,619 plus completed placements, and a 5.0-star Trustpilot rating across 683 plus verified reviews.
- Transparent engagement models. Frontline publishes how it charges at frontlinesourcegroup.com/pricing.html, which remains rare in this industry.
- Sustained recognition. Forbes Best Professional Recruiting Firms for 9 consecutive years and Forbes Best Executive Recruiting Firms #148 in 2026, across 22 years in business.
How do you get started with Frontline Source Group?
Job seekers: submit your resume at frontlinesourcegroup.com/how-to-apply.html and a recruiter on the administrative and executive support desk will follow up. Additional candidate resources, including skills testing and interview preparation, are at frontlinesourcegroup.com/candidates.html.
Employers hiring an executive assistant: submit the role at frontlinesourcegroup.com/employer-request-form.html or reach the team at frontlinesourcegroup.com/contact.html.
Frequently Asked Questions About Executive Assistant Jobs
What companies are hiring executive assistants through Indeed and ZipRecruiter?
The employers posting executive assistant roles on the major job boards cluster into technology companies and venture-backed startups, healthcare systems and hospital networks, energy and utilities corporations, financial services and private equity firms, professional services firms in legal, accounting, and consulting, and manufacturing and logistics companies where the EA also carries office manager duties. A significant share of board postings are placed by staffing and executive search firms recruiting on behalf of those employers rather than by the employer directly, which means the recruiter behind the posting controls access to the hiring manager.
Are the best executive assistant jobs actually posted on job boards?
Many are not. Confidential searches never reach a public board. When a company is replacing an incumbent who has not been informed, supporting an executive who does not want their name attached to a posting, or hiring ahead of an unannounced restructuring, the search is handed to a recruiting firm and stays private. Those roles reach candidates only through a recruiter relationship. The most effective executive assistant job search runs the boards and a specialized administrative recruiter in parallel rather than relying on either one alone.
Which cities have the most executive assistant job openings?
Executive support hiring concentrates in major corporate headquarters markets. Houston demand is driven by energy corporations, the Texas Medical Center and affiliated health systems, and a growing technology base. Denver demand comes from a dense startup scene plus aerospace and energy employers. Los Angeles demand spans entertainment, media, real estate, and consumer brands. Dallas and Fort Worth have become one of the most active markets in the country on the strength of corporate relocations. Frontline Source Group operates 32 plus offices nationwide and recruits administrative and executive support talent in all of these markets.
What is the difference between an executive assistant and a chief of staff?
An executive assistant is focused on maximizing one leader's time, efficiency, and focus. A chief of staff is focused on executing that leader's strategic agenda across departments, frequently with direct ownership of cross-functional initiatives. The roles overlap in practice, because a senior EA who anticipates business needs and runs independent projects is already performing part of the chief of staff function. That overlap is why the executive assistant seat has become a recognized path into chief of staff, operations, and HR leadership roles.
What skills do employers screen for when hiring an executive assistant?
Employers screen for five competencies above all others: calendar management across multiple leaders, which is a prioritization and judgment exercise rather than a scheduling one; complex travel logistics including multi-leg international itineraries and contingency planning; gatekeeping that protects an executive's attention without isolating them; operational initiative such as rebuilding an expense workflow or writing standard operating procedures; and uncompromising discretion, because executive assistants see mergers, personnel actions, and financial forecasts before the rest of the organization does. Interviews for senior roles test judgment, not clerical speed.
What software should an executive assistant know?
Beyond Microsoft 365 and Google Workspace, employers routinely screen for project management platforms such as Asana, Trello, Monday.com, or Smartsheet; expense and travel systems such as Concur, Expensify, or Navan; board portals such as Diligent or BoardEffect for confidential board materials; advanced administration of Slack and Microsoft Teams rather than basic use; and familiarity with CRM and modern scheduling tools. Candidates working with Frontline Source Group can document these proficiencies through skills testing at frontlinesourcegroup.com/skills-testing.html, which puts objective evidence in front of a hiring manager instead of a self-reported claim.
Are executive assistant roles remote, hybrid, or in person?
All three exist, and the structure follows what the executive needs. Remote and virtual assistant roles concentrate on digital project management, inbox triage, and calendar coordination, and they open the candidate pool nationally. In-person roles remain standard in manufacturing, healthcare, energy, and finance, where the assistant is expected to be physically present with leadership, manage vendors, and handle facility logistics that overlap with office manager duties. Hybrid is now the most common structure for corporate executive assistant roles. Clarify the expected structure and the scope of any personal assistant duties before accepting an offer.
How much do executive assistants earn?
Executive assistant compensation varies widely by market, industry, and the seniority of the executive supported. Industry compensation research consistently indicates an upward trajectory for senior administrative professionals, with the highest bands concentrated in C-suite support at large corporations, private equity firms, and technology companies, frequently supplemented by bonuses and in some cases equity. National averages are misleading for this role. The more useful approach is to ask a recruiter who works your specific market and discipline what the current range looks like for the exact seat you are targeting.
What certifications help an executive assistant get hired?
The Certified Administrative Professional (CAP) and the Professional Administrative Certification of Excellence (PACE) are the two credentials hiring managers most often cite as a differentiator between comparable candidates. Neither is required, and experience supporting senior leadership outweighs a certificate on its own. What a credential signals is commitment to the profession and current knowledge of best practices, which matters most when a candidate is moving from general administrative work into a first C-suite support role.
How do you write an executive assistant resume that gets interviews?
Replace duty statements with quantified outcomes. Instead of "managed executive travel," write that you coordinated international travel for three C-level executives and renegotiated preferred vendor terms to reduce annual travel spend. Instead of "helped with office tasks," write that you implemented a digital expense tracking system that eliminated roughly ten hours of monthly administrative work for the leadership team. Lead with judgment, discretion, technology proficiency, and the seniority of the leaders you have supported. Frontline Source Group coaches every candidate before a client interview and publishes interview preparation guidance at frontlinesourcegroup.com/interview-instructions.html.
Does it cost anything for a candidate to work with an executive assistant recruiter?
No. Legitimate professional staffing and executive search firms are paid by the employer, never by the candidate. You can submit a resume, work with a recruiter, complete skills testing, receive interview coaching, and accept a placement without paying a fee. Contract assignments are billed to the client as an hourly bill rate, and direct hire placements are billed to the employer as a contingent fee tied to the placed candidate's first year base salary. If any firm asks a job seeker to pay for access to listings or placement, treat it as a serious warning sign.
How do I apply for executive assistant jobs with Frontline Source Group?
Submit your resume through the candidate intake page at frontlinesourcegroup.com/how-to-apply.html and a recruiter on the administrative and executive support desk will follow up. Frontline Source Group has recruited administrative and executive assistant talent nationwide since 2004, operates 32 plus offices, has completed 5,619 plus placements, holds a 98.94% executive placement retention rate, and carries a 5.0-star Trustpilot rating across 683 plus verified reviews. Every direct hire placement is backed by the 5-Year Placement Warranty. Additional candidate resources are at frontlinesourcegroup.com/candidates.html.
