How to Follow Up On a Job Application

Published on: May 6, 2025

By Fatima Akhtar, Executive Search Recruiter at Frontline Source Group

After spending hours perfecting your resume and submitting your job application, the waiting game begins. As a senior recruiter at Frontline Source Group, I've reviewed thousands of applications and can tell you that how you handle the follow-up process can significantly impact your candidacy. In this competitive job market, a strategic follow-up can be the difference between getting noticed and getting lost in the shuffle.

Understanding the Frontline Source Group Application Process

Before discussing follow-up strategies, it's important to understand how our application process works. At Frontline Source Group, we've designed our process to respect your time. Applications are submitted through our website, and a recruiter reviews each resume we receive, typically within 48 hours.

Due to the high volume of submissions we receive, we unfortunately cannot call every candidate who applies. However, rest assured that your resume will be reviewed. We also use AI software to match qualified candidates to positions, which speeds up the process for both our clients and candidates.

When we identify a potential match, a recruiter will reach out to you. This means that in many cases, if you're a strong fit for a position, you may hear from us before you even need to follow up.

 

When to Follow Up After Applying

Timing is crucial when following up on a job application. Here's my professional guidance on when to reach out:

1. Wait the appropriate amount of time: Give recruiters enough time to review your application. For most positions, waiting 7-10 days after applying is a good rule of thumb.
2. Check the job posting first: Some postings explicitly state when candidates can expect to hear back. Respect these timelines before following up.
3. Consider the hiring timeline: If the job posting mentions an application deadline or hiring timeline, time your follow-up accordingly. Following up before the application period has closed may not be effective.
4. Be aware of hiring cycles: Many companies have specific hiring cycles or periods when they review candidates. Research or ask about these cycles if possible.

 

How to Follow Up Professionally

When you're ready to follow up, here are the most effective approaches:

Email Follow-Up

Email is typically the preferred method for following up on a job application. Here's how to craft an effective follow-up email:

1. Use a clear subject line: Include the position title and your name (e.g., "Following Up: Marketing Coordinator Application - Jane Smith").
2. Keep it concise: Your email should be brief and to the point. Recruiters appreciate candidates who value their time.
3. Reference your application: Mention when you applied and for which position.
4. Reaffirm your interest: Briefly express your continued interest in the position and the company.
5. Highlight key qualifications: Remind the recruiter about your most relevant skills or achievements that make you a good fit for the role.
6. Offer additional information: Ask if there's any additional information you can provide to support your application.
7. Express gratitude: Thank the recruiter for their time and consideration.
8. Proofread thoroughly: Ensure your email is free of typos and grammatical errors.

 

LinkedIn Connection

If you can identify the hiring manager or recruiter on LinkedIn, sending a connection request with a brief message can be effective:

1. Personalize your connection request: Include a short note explaining why you're connecting.
2. Be professional: Maintain a formal tone in your message.
3. Keep it brief: Your message should be no more than a few sentences.
4. Reference your application: Mention that you've applied for a specific position.

 

Phone Follow-Up

Phone follow-ups should be used sparingly and strategically:

1. Prepare what you'll say: Script out your main points before calling.
2. Call during business hours: Avoid early morning or late afternoon calls.
3. Be prepared for voicemail: Have a concise voicemail message ready if you don't reach the person directly.
4. Be respectful of their time: Ask if it's a good time to talk, and be brief.

 

What to Avoid When Following Up

As important as knowing what to do is knowing what not to do:

1. Don't follow up too soon: Following up within 24-48 hours of applying can appear impatient.
2. Avoid multiple follow-ups: Limit yourself to two follow-ups unless instructed otherwise.
3. Never show up in person unannounced: This is considered invasive and unprofessional.
4. Don't use an unprofessional tone: Maintain formality and respect in all communications.
5. Avoid appearing desperate or demanding: This can create a negative impression.

 

Sample Follow-Up Email Template

Here's a template you can customize for your own follow-up:

 

Subject: Following Up: [Position Title] Application - [Your Name]

Dear [Recruiter's Name],

I hope this email finds you well. I recently applied for the [Position Title] role at [Company Name] on [Date of Application] and wanted to follow up on my application status.

I remain very interested in this opportunity, as my background in [relevant experience] aligns well with the requirements outlined in the job description. Particularly, my experience with [specific skill or achievement relevant to the job] could bring value to your team.

Please let me know if you need any additional information from me to support my application. I'm happy to provide references, work samples, or answer any questions you might have.

Thank you for your time and consideration. I look forward to the possibility of discussing this opportunity further.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email]

[Your LinkedIn Profile (optional)]

After Your Follow-Up

After following up, here are some next steps to consider:

1. Be patient: Allow at least 3-5 business days for a response before considering another follow-up.
2. Update your application tracker: Document when you followed up and any response received.
3. Continue your job search: Don't put all your eggs in one basket. Continue applying for other positions that interest you.
4. Prepare for an interview: If your follow-up leads to an interview invitation, start preparing immediately.

 

The Recruiter's Perspective

As a recruiter at Frontline Source Group, I can tell you that we notice and appreciate candidates who follow up appropriately. It demonstrates your genuine interest in the position and your professional communication skills.

However, it's also important to understand that sometimes there are legitimate reasons why you might not receive a response. These could include:

• The hiring process is temporarily on hold
• The position is still accepting applications
• The company is in the early stages of reviewing candidates
• Internal candidates are being considered first
• The position has been filled

 

Final Thoughts

Following up on a job application is an art that requires a balance of persistence and professionalism. By timing your follow-up appropriately, communicating effectively, and maintaining a positive attitude, you can enhance your chances of moving forward in the hiring process.

Remember, at Frontline Source Group, we're committed to matching the right candidates with the right opportunities. A thoughtful follow-up can help us see your potential and determination, making it more likely that we'll find the perfect position for your skills and career goals.

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Category(ies): Blog, Fatima Akhtar