What Does a Personal Assistant to the Chairman Do in Addison, TX?

Published on: Oct 27, 2026

How to Apply

Frontline Source Group is recruiting a Personal Assistant to the Chairman for a privately held organization in Addison, Texas. The role suits a discreet, highly organized professional with seven or more years supporting a senior principal across calendar, private travel, household, events, and confidential business affairs, and the placement is backed by Frontline's 5-Year Placement Warranty.

This is not a typical executive assistant seat. The Chairman needs someone who can act as a true extension of his office, anticipate what is coming, make judgment calls without waiting for direction, and handle business and family matters with the same polish. If you have supported a CEO, business owner, or family office principal at this level, keep reading.

Frontline Source Group has completed 5,619 placements since 2004 and holds a 98.94% executive placement retention rate. The firm is rated 5.0 stars on Trustpilot across 681 verified reviews and carries a 5.0 rating on G2 from validated reviewers. Frontline is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association.

What does the Personal Assistant to the Chairman do day to day?

The Chairman's responsibilities stretch across corporate operations, executive relationships, personal commitments, and private interests. The assistant keeps all of it moving: protecting the Chairman's time, deciding what needs attention now and what can wait, and making sure every commitment is carried out cleanly. Here is how the employer breaks the work down.

How does the role handle executive support and calendar management?

• Provide comprehensive executive, administrative, and personal support directly to the Chairman.
• Manage a complex, frequently changing calendar involving corporate meetings, board commitments, personal appointments, family activities, and travel.
• Independently assess scheduling priorities and determine which matters require immediate attention, delegation, or rescheduling.
• Anticipate scheduling conflicts and proactively implement solutions.
• Serve as the Chairman's primary point of coordination for time-sensitive requests, meetings, and commitments.
• Prepare daily and weekly schedules, briefing materials, meeting agendas, and relevant background information.
• Coordinate with executive leadership, administrative teams, external advisors, and personal contacts to ensure commitments are executed successfully.
• Monitor outstanding action items and follow up with appropriate parties to ensure deadlines are met.
• Maintain organized records and systems that provide immediate access to important information.
• Protect the Chairman's time while remaining responsive to critical business and personal needs.

What personal assistance and private affairs does the role cover?

• Manage personal appointments, family schedules, errands, and day-to-day administrative needs.
• Coordinate household-related matters, personal services, property maintenance, and vendor appointments.
• Serve as a liaison with household employees, property managers, private service providers, and other individuals supporting the Chairman's personal affairs.
• Oversee administrative matters associated with private properties and other personal interests.
• Assist with personal purchases, special gifts, charitable commitments, and family-related logistics.
• Coordinate with personal accountants and other professional advisors on administrative and financial matters.
• Manage sensitive personal matters with confidentiality, professionalism, and sound judgment.
• Maintain clear boundaries of confidentiality while seamlessly managing both corporate and personal responsibilities.

How complex is the travel planning for this position?

• Coordinate domestic and international travel, including commercial and private aviation.
• Arrange accommodations, ground transportation, dining, meetings, and special travel requirements.
• Prepare comprehensive travel itineraries with detailed schedules, confirmations, contacts, and contingency plans.
• Coordinate passports, visas, travel documentation, and other logistical requirements as necessary.
• Anticipate potential disruptions, including scheduling conflicts, weather delays, transportation changes, and last-minute requests.
• Coordinate with travel providers, executive teams, and personal contacts to ensure efficient execution.
• Occasionally travel with the Chairman to company locations, conferences, customer meetings, or private events.

How does the assistant manage communication and relationships for the Chairman?

• Act as a trusted liaison between the Chairman and senior executives, board members, business partners, family members, private staff, and external contacts.
• Prepare professional emails, letters, presentations, executive summaries, and briefing materials.
• Communicate effectively on behalf of the Chairman while maintaining the appropriate tone and level of authority.
• Recognize sensitive matters requiring discretion or immediate escalation.
• Build productive relationships with internal and external stakeholders.
• Handle confidential information involving business operations, personal affairs, and executive decision-making.
• Maintain a polished and professional presence when interacting with prominent business leaders and guests.

What projects, events, and financial tasks are part of the role?

Beyond the calendar and travel, the Chairman relies on this person to run special projects, host private and corporate events, and keep spending organized. These duties call for strong follow-through and the confidence to push internal teams and outside partners on deadlines.

What project management and operational coordination is expected?

• Coordinate special projects and initiatives assigned by the Chairman.
• Independently manage project timelines, priorities, deliverables, and stakeholder communication.
• Track commitments and ensure appropriate follow-through from internal teams and outside partners.
• Organize complex information into clear, actionable updates.
• Research options, gather relevant information, and provide recommendations to support decisions.
• Identify inefficiencies and suggest improvements to administrative processes.
• Review expenditures, invoices, and vendor proposals associated with executive initiatives.
• Support coordination between leadership, operations teams, and other stakeholders.
• Provide assistance with special assignments requiring adaptability, confidentiality, and personal accountability.

What private events and hospitality will the assistant coordinate?

• Coordinate private dinners, executive receptions, corporate hospitality events, and family gatherings.
• Manage venue arrangements, guest coordination, transportation, catering, and related logistics.
• Support events hosted at private residences, estates, or other locations.
• Coordinate with vendors and service providers to ensure a high standard of execution.
• Prepare event schedules, guest lists, logistical plans, and related materials.
• Support charitable activities, special purchases, and other personal initiatives.
• Maintain confidentiality regarding guest identities, private arrangements, and personal matters.

What financial administration and vendor coordination is involved?

• Assist with personal and business expense reporting.
• Review invoices, receipts, statements, and supporting documents for completeness and accuracy.
• Coordinate with accounting professionals and financial representatives as appropriate.
• Track expenditures associated with travel, events, personal matters, and assigned projects.
• Maintain organized financial and administrative records.
• Communicate with vendors regarding services, schedules, billing, and performance.
• Exercise appropriate judgment when evaluating purchases, expenditures, and vendor-related decisions.

What qualifications does the Chairman's office require?

The employer is looking for a seasoned professional who has already worked at this level. Strong candidates often come from C-suite executive support, private service, family office, estate management, or military aide roles.

What experience and education are required?

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of seven years of relevant experience in executive support, personal assistance, project management, private service, estate management, military aide support, or a comparable high-level role.
• Demonstrated experience supporting senior executives, business owners, Chairmen, CEOs, or other high-profile principals.
• Proven ability to manage sensitive professional and personal responsibilities.
• Experience exercising independent judgment and resolving complex matters without continuous supervision.
• Strong business acumen and understanding of executive-level operations.
• Experience coordinating multiple priorities in demanding, fast-paced environments.

The employer also wants to see these organizational strengths:

• Exceptional calendar management and executive scheduling capabilities.
• Strong travel planning experience, including complex domestic and international arrangements.
• Demonstrated ability to manage time-sensitive requests and frequently changing schedules.
• Excellent project coordination, prioritization, and organizational skills.
• Ability to maintain accurate records and efficiently retrieve critical information.
• Strong attention to detail and commitment to accuracy.
• Ability to independently identify issues, evaluate options, and implement practical solutions.

What benefits come with the Personal Assistant to the Chairman position?

• Medical, dental, and vision insurance options.
• Employer-provided basic life and accidental death and dismemberment insurance for eligible employees.
• Short-term disability coverage for eligible employees.
• Optional life and long-term disability coverage.
• Voluntary supplemental insurance options.
• Employee Assistance Program and mental health resources.
• Healthcare and dependent care flexible spending accounts.

Where is the job located, and how much travel is involved?

The position supports the Chairman of an established, privately held organization in Addison, Texas, in the North Dallas area. The work is centered in Addison, with occasional travel alongside the Chairman to company locations, conferences, customer meetings, and private events. Frontline Source Group's Addison staffing office is located at 5057 Keller Springs Road, Suite 300, Addison, TX 75001, and is part of a network of 32 plus offices nationwide.

Who at Frontline Source Group handles executive support searches like this one?

Frontline's administrative and executive support recruiting is led by Lindsey Davidson, CDR, Senior Lead Executive Recruiter and a Certified Diversity Recruiter. Once you apply, you may also hear from Lexi Reed, Frontline's AI recruiter, who helps the recruiting team follow up with candidates who have applied or uploaded a resume. Every legitimate Frontline email comes from a frtline.com address. If you ever receive a message that looks suspicious, check Frontline's scam alert guidance.

How do you apply for the Personal Assistant to the Chairman job?

Apply through Frontline's online application and upload a current resume that highlights the principals you have supported, the scope of their business and personal affairs, and your experience with private travel, households, and events. Because this search is confidential, discretion in your resume matters too. Before your interview, review Frontline's interview instructions.

How can employers hire an executive or personal assistant through Frontline?

Frontline Source Group recruits administrative and executive support professionals through contract, contract-to-hire, and direct hire placement. Every direct hire is covered by the 5-Year Placement Warranty, which is 20 times longer than the 90-day guarantee common across the industry. Employers can review Frontline's published pricing or start a search through the employer request form. People. Process. Service.

What do candidates ask about the Personal Assistant to the Chairman role?

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