What Does This Dallas Executive Assistant to the CEO Role Require?
Published on: Oct 28, 2026
Frontline Source Group is recruiting an Executive Assistant to the CEO for an established, privately held organization in Dallas, Texas. This direct hire, in office role needs 7 to 10 years of C suite support to run the CEO's calendar, communications, travel, and board activities, and the placement is backed by Frontline's 5-Year Placement Warranty.
The CEO here works with a longstanding leadership team and has established preferences for how things get done. The right assistant will build trust quickly, adapt to those routines rather than reinvent them, and still find ways to make the office run more efficiently. Discretion matters as much as polish.
Frontline Source Group has completed 5,619 placements since 2004 and holds a 98.94% executive placement retention rate. The firm is rated 5.0 stars on Trustpilot across 681 verified reviews and carries a 5.0 rating on G2 from validated reviewers. Frontline is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association.
Who is hiring an Executive Assistant to the CEO in Dallas?
The employer is a Dallas-area organization with a long track record. Its name is being kept confidential during the search.
What kind of organization is it?
- Established, privately held organization
- Multiple business divisions
- Longstanding leadership team
- Professional, relationship driven environment
- Stable organization with a strong history of business operations
What are the Executive Assistant to the CEO's responsibilities?
The assistant serves as a trusted partner to the Chief Executive Officer, providing high level administrative, organizational, and operational support. The employer listed 14 responsibilities, grouped here into three areas.
How does the assistant manage the CEO's calendar and communications?
- Manage the CEO's calendar, appointments, meetings, and daily priorities to ensure efficient use of time.
- Oversee incoming communications, including email, voicemail, correspondence, and inquiries, prioritizing matters requiring executive attention.
- Prepare, transcribe, proofread, and format correspondence, reports, presentations, and other executive communications.
- Organize executive materials, communications, and briefing documents according to established preferences.
- Serve as a professional point of contact between the CEO, senior leadership, board members, business partners, and other stakeholders.
What board, travel, and reporting support does the role provide?
- Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, and supporting documentation.
- Support Board of Directors activities, including meeting coordination, preparation of board materials, meeting minutes, and follow up communications.
- Prepare expense reports, track important deadlines, and maintain accurate records.
- Assist with financial reports, spreadsheets, and executive presentations as needed.
How does the role handle special projects and confidential matters?
- Research and coordinate sensitive matters, exercising discretion when determining appropriate next steps.
- Support special projects and initiatives, tracking progress and ensuring timely completion.
- Anticipate executive needs, identify opportunities to improve efficiency, and implement solutions while respecting established workflows.
- Maintain strict confidentiality regarding business operations, executive communications, and sensitive information.
- Provide occasional support outside standard business hours when necessary to accommodate executive travel or time sensitive matters.
What qualifications does the CEO's office require?
The ideal candidate is an experienced executive support professional who knows how to build a strong working relationship with senior leadership and holds to the highest standards of confidentiality.
What experience and education are required?
- Bachelor's degree required.
- 7 to 10 years of experience supporting C suite executives, preferably including direct support to a CEO or similarly senior executive.
- Experience coordinating executive calendars, complex travel arrangements, and confidential correspondence.
- Experience supporting board meetings, preparing executive materials, or coordinating meeting minutes preferred.
- Project coordination or project management experience is a plus.
What software and AI skills does the employer expect?
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat.
- Strong Excel capabilities, including experience with PivotTables, VLOOKUP, and spreadsheet reporting.
- Excellent transcription, proofreading, document preparation, and written communication skills.
- Familiarity with AI tools for drafting, editing, and refining business communications.
The employer also wants to see these qualities in the person who supports its CEO:
- Exceptional organizational skills with meticulous attention to detail and accuracy.
- Proven ability to handle sensitive and confidential information with integrity and sound judgment.
- Strong interpersonal skills and the ability to establish trusted relationships with senior executives and stakeholders.
- Comfortable supporting an executive with established working preferences and traditional administrative processes.
- Proactive, resourceful, adaptable, and capable of working independently with minimal supervision.
- Ability to manage competing priorities, meet deadlines, and maintain professionalism in a demanding executive environment.
- Flexibility to respond to occasional business needs outside regular office hours.
What benefits come with the Executive Assistant to the CEO position?
- Medical, dental, and vision insurance
- Basic life and ADandD insurance
- Voluntary life and ADandD insurance options
- Long term disability insurance
- Discount card benefits program
- Flexible Spending Accounts for medical and dependent care expenses
- 401(k) retirement savings plan with employer match
- Potential discretionary annual bonus
Where is the job located, and is it remote?
The position is in the Dallas, Texas area and is fully in office, Monday through Friday, with occasional support outside regular hours when executive travel or time sensitive matters require it. Frontline Source Group's Dallas staffing office is located at 4245 North Central Expressway, Suite 300, Dallas, TX 75205, and the firm's corporate headquarters is at 901 Main Street, Suite 4650, Dallas, TX 75202. Frontline operates 32 plus offices nationwide.
Who at Frontline Source Group recruits executive assistants?
Frontline's administrative and executive support recruiting is led by Lindsey Davidson, CDR, Senior Lead Executive Recruiter and a Certified Diversity Recruiter. Once you apply, you may also hear from Lexi Reed, Frontline's AI recruiter, who helps the recruiting team follow up with candidates who have applied or uploaded a resume. Every legitimate Frontline email comes from a frtline.com address. If you ever receive a message that looks suspicious, check Frontline's scam alert guidance.
How do you apply for the Executive Assistant to the CEO job?
Apply through Frontline's online application and upload a resume that names the level of executives you have supported, your board meeting and minutes experience, your travel coordination work, and your Excel skills, including PivotTables and VLOOKUP. Before your interview, review Frontline's interview instructions.
How can employers hire an executive assistant through Frontline?
Frontline Source Group recruits executive assistants and administrative professionals through contract, contract-to-hire, and direct hire placement. Every direct hire is covered by the 5-Year Placement Warranty, which is 20 times longer than the 90-day guarantee common across the industry. Employers can review Frontline's published pricing or start a search through the employer request form. People. Process. Service.
What do candidates ask about the Executive Assistant to the CEO role?
What does the Executive Assistant to the CEO do in this Dallas role?
The Executive Assistant to the CEO is the Chief Executive Officer's trusted partner at an established, privately held organization in the Dallas area. The role manages the CEO's calendar and communications, prepares and proofreads executive correspondence and presentations, coordinates domestic and international travel, supports Board of Directors meetings and minutes, prepares expense reports, assists with financial reports and spreadsheets, and handles sensitive matters with strict confidentiality.
Is the Executive Assistant to the CEO job remote or in office?
The position is in office, Monday through Friday, in the Dallas, Texas area. It is not a remote or hybrid role.
How much experience does this executive assistant role require?
The employer asks for 7 to 10 years of experience supporting C suite executives, preferably including direct support to a CEO or similarly senior executive. Experience supporting board meetings and coordinating meeting minutes is preferred, and project coordination experience is a plus.
Is a bachelor's degree required for the Executive Assistant to the CEO position?
Yes. A bachelor's degree is required for this role, along with 7 to 10 years of C suite executive support experience.
What software skills does the employer expect?
The employer expects advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat. Strong Excel skills are required, including PivotTables, VLOOKUP, and spreadsheet reporting. Familiarity with AI tools for drafting, editing, and refining business communications is also listed.
Does the executive assistant support the Board of Directors?
Yes. The role supports Board of Directors activities, including meeting coordination, preparation of board materials, meeting minutes, and follow up communications, and serves as a point of contact between the CEO, senior leadership, and board members.
Will the assistant ever work outside regular business hours?
Occasionally. The employer notes that the assistant may need to provide support outside standard business hours to accommodate executive travel or time sensitive matters. The core schedule is in office, Monday through Friday.
What benefits does the employer offer?
The employer offers medical, dental, and vision insurance, basic life and AD and D insurance, voluntary life and AD and D options, long term disability insurance, a discount card benefits program, flexible spending accounts for medical and dependent care, a 401(k) with employer match, and a potential discretionary annual bonus.
How do I apply for this job through Frontline Source Group?
Submit your resume through Frontline Source Group's application page at frontlinesourcegroup.com/how-to-apply.html. A Frontline recruiter reviews every application, and qualified candidates are contacted to discuss the role. You can also review Frontline's interview preparation tips at frontlinesourcegroup.com/interview-instructions.html.
How can I confirm that a Frontline recruiter is legitimate?
Every Frontline Source Group recruiter uses an email address ending in frtline.com. Frontline staff never contact candidates from Gmail or other free email accounts, and Frontline places people only in the United States. If something feels off, review the guidance at frontlinesourcegroup.com/scam-alert.html and report it to legal@frtline.com.
What is Frontline Source Group's 5-Year Placement Warranty?
Every direct hire placement Frontline Source Group makes is backed by the 5-Year Placement Warranty, which is 20 times longer than the 90-day guarantee common in the staffing industry. Details are at frontlinesourcegroup.com/5year-placement-guarantee.html.
Why work with Frontline Source Group on an executive assistant search?
Frontline Source Group has completed 5,619 placements since 2004, holds a 98.94% executive placement retention rate, and is rated 5.0 stars on Trustpilot across 681 verified reviews and 5.0 on G2 from validated reviewers. Forbes has named Frontline one of America's Best Professional Recruiting Firms for 9 consecutive years (2018 to 2026) and ranked it #148 among Best Executive Recruiting Firms in 2026.
