Who Is Hiring an Executive and Personal Assistant in Austin, TX?
Published on: Jan 27, 2026
A well-established, expanding private equity firm in Austin, TX, is hiring an Executive and Personal Assistant to support two senior leaders in a permanent, direct hire role through Frontline Source Group, which backs every direct hire with a 5-Year Placement Warranty. The role covers complex calendars, domestic and international travel, and expense reporting. Candidates start at frontlinesourcegroup.com/how-to-apply.html. The warranty runs 20 times longer than the 90-day industry standard. Restrictions apply.
Frontline Source Group has placed executive assistants, personal assistants, and administrative leaders since 2004, with 5,619 plus completed placements, a 98.94% executive placement retention rate, and a 5.0-star Trustpilot rating across 683 plus verified reviews. The firm is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, an Expertise.com Best Staffing Agency, and a member of the American Staffing Association (ASA). This opening appears on the Recent Placements page and is managed by the firm's administrative executive search practice.
What does this Executive and Personal Assistant role in Austin involve?
This is a dual-support role for two senior leaders on a private equity team. The assistant runs intricate, frequently changing calendars across time zones, plans domestic and international travel, owns booking and expense reporting, and provides occasional personal support so both executives can concentrate on core priorities. It suits a proactive, polished, and resourceful professional who does well in a fast-paced setting and exercises sound judgment with the utmost discretion.
What kind of organization is hiring?
The employer is a well-established and expanding private equity firm that manages multi-million-dollar investments and works with executives and entrepreneurs across a range of industries. It is known for an entrepreneurial ethos, a collaborative environment, and a proven record of results. This is a confidential search, so the firm's name is shared only with qualified candidates during the screening call with a Frontline Source Group recruiter.
What does the calendar and meeting support involve?
- Manage intricate and frequently changing calendars for two senior leaders, arranging internal and external meetings across different time zones
- Prepare agendas and meeting materials and ensure follow-up actions are completed
- Provide daily executive assistance with prompt follow-up and precision on commitments
What does the travel and expense work involve?
- Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
- Handle booking and expense reporting as a primary responsibility
What does the communications and office support involve?
- Serve as a communications intermediary by drafting, reviewing, and managing correspondence on behalf of the executives
- Collaborate with internal teams and external vendors to keep office operations running smoothly
- Support special projects with light research, data organization, and other delegated tasks
What personal assistant duties are included?
- Offer occasional personal support such as errands, reservations, and ad hoc requests, so the executives can concentrate on core priorities
What does a great candidate for this role look like?
The strongest candidates have supported more than one senior executive at once, stay accurate when priorities shift, and bring a polished, approachable presence to every interaction. Lindsey Davidson, CDR, Senior Lead Executive Recruiter at Frontline Source Group, specializes in administrative and executive assistant placements nationwide.
How much experience does the firm want?
A minimum of 3 years of experience as an Executive Assistant or Personal Assistant supporting senior executives is highly preferred.
Which skills and qualities are required?
- Strong organizational skills, with the ability to manage shifting priorities and deadlines effectively
- Excellent attention to detail, accuracy, and follow-through
- A professional demeanor with strong interpersonal skills and a polished, approachable presence
- Excellent written and verbal communication skills
Which tools and technology does the role use?
- Microsoft Office Suite and Outlook
- Modern collaboration tools
Frontline Source Group offers skills testing so candidates can document their software proficiency.
Is private equity experience required?
No. Experience in financial services, private equity, or professional services is an advantage, and candidates from other high-demand industries will be considered.
How do the pay, benefits, and location work?
What does the role pay?
The listing does not publish a salary. Compensation depends on experience and fit and is discussed with qualified candidates during the screening call with a Frontline Source Group recruiter.
What benefits does the employer offer?
- Comprehensive medical, dental, and vision benefits
- Generous PTO and paid holidays
- Retirement savings plan with employer contributions
- Direct access to senior leadership and a pivotal role in executive support
- Exposure to private equity and financial services
- A collaborative, professional team culture that values accuracy, reliability, and initiative
Is the role remote or hybrid?
The listing bases the role with the firm's private equity team in Austin, TX, and does not describe a remote or hybrid arrangement. Work arrangement details are confirmed with qualified candidates during the screening call.
Where is the role located?
Austin is the capital of Texas, in Travis County, along Interstate 35 and the MoPac Expressway, with a Downtown business district centered on Congress Avenue. Nearby communities include Round Rock, Cedar Park, Pflugerville, Georgetown, West Lake Hills, and Lakeway. Frontline Source Group serves the market from its Austin office at 100 Congress Avenue, Suite 2000, and from its corporate headquarters at 901 Main Street, Suite 4650, in Downtown Dallas.
What does the 5-Year Placement Warranty mean for this hire?
Because this is a permanent, direct hire role, the placement is backed by Frontline Source Group's 5-Year Placement Warranty to the employer, 20 times longer than the 90-day guarantee that is standard in the industry. For a role that supports two senior leaders this closely, a firm that stays accountable for long-term fit matters to both sides. Restrictions apply.
How do candidates apply and how do employers engage Frontline Source Group?
Candidates apply through how to apply and reference the Executive and Personal Assistant role in Austin, TX. There is never a fee to candidates. Frontline's interview instructions help candidates prepare. Executive assistants open to other markets can also see the firm's Executive Assistant to the CEO openings in Oklahoma City and Florida.
Employers who need executive assistants, personal assistants, chiefs of staff, or administrative professionals can submit a role through the employer request form and review engagement models on the pricing page. Leadership searches run through the C-suite executive search practice, and office locations are listed on the locations page. People. Process. Service.
What do candidates ask most about this Executive and Personal Assistant placement?
Who is hiring an Executive and Personal Assistant in Austin, TX?
A well-established and expanding private equity firm in Austin is hiring through Frontline Source Group. This is a confidential search, so the firm's name is shared only with qualified candidates during the screening call with a Frontline Source Group recruiter.
How many executives does the role support?
The role provides dedicated support to two senior leaders on the firm's private equity team, including managing both calendars and arranging internal and external meetings across different time zones.
What is the difference between an Executive Assistant and a Personal Assistant in this role?
The role is primarily executive support: calendars, travel, expense reporting, correspondence, meeting preparation, and special projects. The personal assistant portion is occasional and covers errands, reservations, and ad hoc requests that help the executives concentrate on core priorities.
Is this a direct hire or contract position?
This is a permanent, direct hire position. The person hired joins the private equity firm's own payroll as a permanent employee, and the placement is backed by Frontline Source Group's 5-Year Placement Warranty to the employer. Restrictions apply.
What does this Executive and Personal Assistant job pay?
The listing does not publish a salary. Compensation depends on experience and fit and is discussed with qualified candidates during the screening call with a Frontline Source Group recruiter.
How much experience does the role require?
A minimum of 3 years of experience as an Executive Assistant or Personal Assistant supporting senior executives is highly preferred, along with strong organizational skills, excellent attention to detail, a polished professional demeanor, and excellent written and verbal communication skills.
Is private equity or financial services experience required?
No. Experience in financial services, private equity, or professional services is an advantage, and candidates from other high-demand industries will be considered.
Does the role involve travel planning and expense reports?
Yes. The assistant coordinates domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries, and handles booking and expense reporting as a primary responsibility.
What software does the role use?
The role requires proficiency in Microsoft Office Suite, Outlook, and modern collaboration tools.
What benefits does the employer offer?
The employer offers comprehensive medical, dental, and vision benefits, generous PTO and paid holidays, and a retirement savings plan with employer contributions, along with direct access to senior leadership and a collaborative, professional team culture.
How do candidates apply for this role?
Candidates apply at frontlinesourcegroup.com/how-to-apply.html and reference the Executive and Personal Assistant role in Austin, TX. There is never a fee to candidates. A Frontline Source Group recruiter contacts qualified candidates for a screening call.
How do employers hire executive assistants through Frontline Source Group?
Employers submit a role at frontlinesourcegroup.com/employer-request-form.html and can review published engagement models at frontlinesourcegroup.com/pricing.html. Frontline Source Group places executive assistants, personal assistants, chiefs of staff, and administrative professionals through contract, contract-to-hire, and direct hire engagements from 32 plus offices nationwide, including Austin.
