Are You the Administrative Assistant This Richardson CPA Firm Needs?
Published on: Nov 3, 2026
Job ID 12569263. Posted November 3, 2026, and actively recruiting. Recruited by Frontline Source Group.
A respected, full-service CPA firm in Richardson, Texas, is hiring a polished Administrative Assistant to run its front desk, scan and file client tax documents in Adobe Acrobat, and keep returns moving to the tax team. This direct hire, in-office job offers 100 percent paid employee health benefits and is backed by Frontline Source Group's 5-Year Placement Warranty.
TL;DR: Direct hire, in office in Richardson, TX. Front desk and document management for a full-service CPA firm. Two plus years of administrative experience, Microsoft Office, and hands-on Adobe Acrobat scanning required; CPA, tax, or financial office experience preferred. Benefits include 100 percent paid employee health coverage, low-cost dental and vision, a 401(k) with a 5 percent match, PTO, holidays, an overtime bank, and a summer flex schedule. Apply at frontlinesourcegroup.com/how-to-apply.html and reference Job ID 12569263.
What does this Richardson administrative assistant job involve?
You are the first person every client sees and hears at this firm. The job blends front desk hospitality with careful document work: client tax files come in, you scan them, file them in the right place, and tell the tax preparers the return is ready to start. Accuracy and discretion matter as much as a friendly greeting, because almost everything you touch is confidential financial information.
Front desk and client service
- Serve as the first point of contact for all clients and visitors
- Answer and route incoming phone calls
- Keep the front desk professional and welcoming
Tax document scanning and workflow
- Scan and digitally file sensitive tax documents using Adobe Acrobat
- Upload scanned documents into client folders and update the firm's internal workflow system
- Let tax preparers know when a client's documents are in so return preparation can begin
Administrative and team support
- Provide general administrative support and work closely with the internal team
- Pick up clerical and project-based tasks as needed
What qualifications does the CPA firm require?
Required qualifications
- Two plus years of administrative experience, ideally in a CPA, tax, or financial office
- Proficiency in Microsoft Office, including Word, Excel, and Outlook
- Hands-on Adobe Acrobat experience, especially its scanning tools (a must have)
- Strong multitasking and time management
- Excellent verbal and written communication
- A high level of professionalism and attention to detail
Why does Adobe Acrobat experience matter so much for this job?
At a CPA firm, the scanned PDF becomes the working copy of a client's tax documents. If a page is missing, out of order, unreadable, or saved to the wrong client folder, the preparer either works from bad information or stops to chase it down. The firm wants someone who already knows how to scan cleanly, combine and organize pages, name files consistently, and handle confidential documents with care. When you apply, say exactly how you have used Acrobat, not just that you know it.
What benefits and schedule come with the job?
Here is what this CPA firm offers, and what it means for you:
- Keep more of your paycheck with 100 percent employer-paid employee health coverage
- Round out your coverage with low-cost dental and vision plans
- Build retirement savings with a 5 percent 401(k) match
- Recharge with paid time off and paid holidays
- Get credit for extra busy-season hours through the firm's overtime bank
- Enjoy a more flexible schedule in the summer
How does tax season shape the work?
Workload at a CPA firm follows the tax calendar. The busiest stretch runs from early in the year up to the April filing deadline for individual returns, with another push before the October deadline for extended returns. Document intake at the front desk tends to peak in those windows, which is where an overtime bank and a summer flex schedule come in. If you like a steady rhythm with a clear busy season and a lighter summer, this structure is a good fit.
What does an administrative assistant at a CPA firm earn?
The U.S. Bureau of Labor Statistics reports a May 2025 median of 47,540 dollars a year for secretaries and administrative assistants outside legal, medical, and executive roles. In professional, scientific, and technical services, the industry that includes CPA and tax firms, the median for secretaries and administrative assistants is 54,080 dollars. Locally, office and administrative support workers in the Dallas-Fort Worth-Arlington metro averaged 24.60 dollars an hour in May 2025, and those jobs make up 12.1 percent of local employment compared with 11.4 percent nationally. Pay for this role is discussed with qualified candidates during the recruiter screen.
Where is the job located, and is it remote?
The job is in office at the CPA firm in Richardson, Texas, in the northern Dallas suburbs along US-75 (Central Expressway). It is not remote or hybrid, since the role runs the front desk and handles the firm's incoming tax documents. Candidates from Richardson, Plano, Garland, Dallas, and nearby communities are a natural fit for the commute. The firm's name and exact address are shared with qualified candidates once fit and interest are confirmed.
Who is recruiting for this administrative assistant job?
This search is led by Lindsey Davidson, CDR, Senior Lead Executive Recruiter at Frontline Source Group, who specializes in administrative, human resources, and HSE recruiting. Frontline's Richardson office is at 2435 North Central Expressway, Suite 1200, Richardson, TX 75080, and is used for scheduled meetings. All interviews are set by appointment only and we do not allow walk-ins at any location. Everything starts online: candidates apply at frontlinesourcegroup.com/how-to-apply.html, and employers request talent at frontlinesourcegroup.com/employer-request-form.html.
How does the hiring process work through Frontline Source Group?
- Apply online at frontlinesourcegroup.com/how-to-apply.html and reference Job ID 12569263.
- After you apply, you may get a call from Lexi Reed, Frontline's AI recruiter, who helps the team gather your background and availability.
- A recruiter screen covers your front desk experience, your Adobe Acrobat and Microsoft Office skills, and any CPA or tax office background.
- Qualified candidates may complete skills testing before being presented to the firm.
- Frontline prepares you before the client interview; see frontlinesourcegroup.com/interview-instructions.html for what to expect.
Want to sharpen your pitch first? Read the top skills employers look for in an administrative assistant, how the administrative assistant role works, and how to stand out in the job.
How do you know this job posting is legitimate?
Frontline Source Group recruiters only email from the frtline.com domain and never use Gmail or other free email accounts. Frontline never asks candidates for money, bank details, or equipment purchases. If a message using the Frontline name does not look right, review frontlinesourcegroup.com/scam-alert.html or email legal@frtline.com to verify the recruiter.
Why do administrative professionals work with Frontline Source Group?
Frontline Source Group is a nationwide staffing and executive search firm founded in Dallas in 2004, with 32 plus offices, 5,619 completed placements, a 98.94% executive placement retention rate, and a 5.0-star Trustpilot rating across 683 verified reviews, along with a 5.0 rating on G2 from validated reviewers. The firm is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, an Expertise.com Best Staffing Agency, and a member of the American Staffing Association (ASA). See the full list at frontlinesourcegroup.com/staffing-awards.html.
Direct hire placements are backed by the 5-Year Placement Warranty, 20 times longer than the 90-day guarantee that is standard in staffing. Frontline's administrative staffing and administrative executive search teams place administrative assistants, receptionists, office managers, and executive assistants across Dallas-Fort Worth and nationwide. People. Process. Service.
How do you apply for the Richardson administrative assistant job?
Apply at frontlinesourcegroup.com/how-to-apply.html and reference Job ID 12569263. Use a current resume that leads with your front desk experience, your Adobe Acrobat scanning work, and any CPA or tax office background. CPA firms and other employers that need administrative staff can request talent at frontlinesourcegroup.com/employer-request-form.html or review fees and engagement models at frontlinesourcegroup.com/pricing.html. Accounting firms hiring for finance roles can also work with Frontline's accounting and finance recruiting team.
Frequently Asked Questions: Richardson Administrative Assistant Job
Is this Richardson administrative assistant job remote or in office?
It is an in-office position at a full-service CPA firm in Richardson, Texas. There is no remote or hybrid option, because the role runs the firm's front desk and handles its incoming tax documents.
What does the administrative assistant do at this CPA firm?
You greet clients and visitors, answer and route calls, scan and digitally file sensitive tax documents in Adobe Acrobat, upload them to client folders, update the firm's internal workflow system, and let tax preparers know when a return is ready to start. You also handle general clerical and project work for the team.
What experience do you need for this administrative assistant job?
The firm asks for at least two years of administrative experience, ideally in a CPA, tax, or financial office. You need to be proficient in Microsoft Word, Excel, and Outlook, and hands-on Adobe Acrobat experience, especially its scanning tools, is a must.
Do you need tax or accounting experience to apply?
It helps but is not required. The firm prefers candidates from CPA, tax, or financial offices, yet strong administrative professionals from other professional services settings are considered if they have solid Adobe Acrobat and Microsoft Office skills and handle confidential information carefully.
What benefits come with the job?
Benefits include 100 percent paid employee health coverage, low-cost dental and vision, a 401(k) with a 5 percent match, paid time off, paid holidays, an overtime bank, and a summer flex schedule.
What does an administrative assistant make in the Dallas area?
The U.S. Bureau of Labor Statistics reports a May 2025 median of 47,540 dollars a year for secretaries and administrative assistants outside legal, medical, and executive roles, and 54,080 dollars for those in professional, scientific, and technical services, the industry that includes CPA firms. Office and administrative support workers in Dallas-Fort Worth averaged 24.60 dollars an hour in May 2025. Pay for this role is discussed with qualified candidates during the recruiter screen.
Is this a direct hire or temporary job?
It is a direct hire position with the CPA firm. Frontline Source Group recruits for the role, and the placement is backed by the 5-Year Placement Warranty, which is 20 times longer than the 90-day guarantee common in the staffing industry.
Who is the recruiter for the Richardson administrative assistant job?
The search is led by Lindsey Davidson, CDR, Senior Lead Executive Recruiter at Frontline Source Group, who specializes in administrative, human resources, and HSE recruiting. Her profile is at frontlinesourcegroup.com/lindsey-davidson-professional-staffing-agency.html.
Can you visit the Frontline Source Group Richardson office to apply?
No. All interviews are set by appointment only and we do not allow walk-ins at any location. Everything starts online: candidates apply at frontlinesourcegroup.com/how-to-apply.html, and employers request talent at frontlinesourcegroup.com/employer-request-form.html.
How do you apply for the Richardson administrative assistant job?
Apply at frontlinesourcegroup.com/how-to-apply.html and reference Job ID 12569263. Put your Adobe Acrobat scanning work, front desk experience, and any CPA or tax office background near the top of your resume.
What is Frontline Source Group?
Frontline Source Group is a nationwide staffing and executive search firm founded in Dallas in 2004, with 32 plus offices, 5,619 completed placements, a 98.94% executive placement retention rate, and a 5.0-star Trustpilot rating across 683 verified reviews. It has been named a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026).
How can CPA firms hire administrative staff through Frontline Source Group?
CPA firms and other employers can request administrative assistants, receptionists, and office staff at frontlinesourcegroup.com/employer-request-form.html. Fees and engagement models are published at frontlinesourcegroup.com/pricing.html, and every direct hire is backed by the 5-Year Placement Warranty.
