What Does the Remote Personal Assistant to the CEO Job Involve?
Published on: Apr 23, 2026
Frontline Source Group is recruiting a direct hire Personal Assistant to the CEO for a high-growth, globally recognized company headquartered in New York City, remote-eligible for candidates based in Florida or New York. The role requires 5 or more years supporting a senior executive, founder, or high-net-worth individual. Every direct hire is backed by the 5-Year Placement Warranty. Frontline Source Group has completed 5,619 plus placements with a 98.94% executive placement retention rate and holds a 5.0-star Trustpilot rating across 677 plus verified reviews.
Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association (ASA). Founded in Dallas in 2004, Frontline operates 32 plus offices nationwide, including the Manhattan office that serves New York City employers.
What is the Personal Assistant to the CEO role?
This is not a traditional administrative role. The Personal Assistant operates as part of a collaborative executive support team, providing seamless, high-touch support across both professional and personal priorities. The ideal candidate is highly organized, responsive, detail-oriented, and comfortable operating in a fluid, always-moving environment.
Frontline Source Group is partnering with a high-growth, globally recognized organization to identify an exceptional Personal Assistant to the CEO. This role suits a candidate who thrives in high-intensity, high-responsibility environments and is motivated by being a true right hand to a dynamic leader. The company is headquartered in New York City, with remote eligibility for candidates based in New York or Florida, including the Miami area.
What are the key responsibilities of this Personal Assistant position?
The Personal Assistant's work spans three areas: executive support, personal and household support, and collaboration with the executive support team.
What executive support does the Personal Assistant provide?
- Manage complex, ever-changing calendars across multiple time zones
- Coordinate meetings and ensure all logistics, materials, and participants are aligned
- Prepare briefing materials, itineraries, and executive communications
- Track and manage follow-ups so nothing falls through the cracks
- Assist with conference coordination, registrations, and executive materials including bios and headshots
- Support scheduling and logistics tied to events, meetings, and external engagements
- Ensure timely communication with internal and external stakeholders
What personal and household support does the role include?
- Coordinate household operations including vendor management and scheduling
- Assist with personal requests, errands, and day-to-day logistics
- Partner with family and household staff to ensure seamless coordination
How does the Personal Assistant work with the executive support team?
- Work closely with other executive support team members to divide and execute responsibilities
- Participate in daily check-ins and ongoing communication to manage priorities
- Take ownership of assigned tasks while maintaining visibility across team workflows
What does success look like in this Personal Assistant role?
- The executive's time is optimized and protected
- Calendars are accurate, proactive, and conflict-free
- Communication is timely, clear, and consistent
- Details, both large and small, are executed flawlessly
- The executive and team feel fully supported at all times
What experience and skills does the Personal Assistant role require?
This role requires a high level of commitment and flexibility. The environment is demanding and offers the opportunity to work closely with a highly accomplished executive as part of a collaborative, high-performing team.
What experience is required?
- 5 or more years supporting a senior executive, founder, or high-net-worth individual
- Experience in a fast-paced, high-demand environment
- Proven ability to manage both business and personal responsibilities
What core competencies does the company look for?
- Exceptional organizational and time management skills
- Strong written and verbal communication, including text messaging
- High attention to detail and accuracy
- Ability to multitask and prioritize effectively under pressure
- Tech-savvy with proficiency in Outlook and mobile-based workflows
What work style and expectations come with the role?
- Highly responsive and proactive in communication
- Comfortable managing multiple priorities simultaneously
- Able to adapt quickly to changing schedules and needs
- Willing to support both strategic and day-to-day tasks
- Operates with discretion, professionalism, and sound judgment
What are the compensation and benefits for this Personal Assistant position?
- Competitive base salary
- Performance-based bonus
- Comprehensive benefits package
- Long-term incentives
The specific salary range is shared during the screening call.
Why is this Personal Assistant opportunity worth considering?
- Direct exposure to senior leadership within a high-growth, globally recognized organization
- Opportunity to be a key contributor in a fast-moving environment
- Collaborative team culture with strong support structure
- Competitive compensation and long-term incentives
- Remote eligibility for candidates based in New York or Florida
How do you apply for the Personal Assistant to the CEO job?
You can apply for this Personal Assistant to the CEO position through our secure application process at frontlinesourcegroup.com/how-to-apply.html. A Frontline Source Group recruiter reviews every application, conducts a confidential screening call covering your executive support experience and discretion handling, and presents qualified candidates to the hiring company. Review Frontline interview instructions to prepare. This is an Equal Opportunity Employer. All meetings are by scheduled appointment.
Who is Frontline Source Group and why work with our executive support recruiting team?
Frontline Source Group is a nationwide professional staffing and executive search firm founded in Dallas in 2004, now operating 32 plus offices. Its personal assistant executive search practice and administrative and executive assistant staffing practice place personal assistants, executive assistants, and chiefs of staff with CEOs, founders, family offices, and high-net-worth individuals nationwide. Administrative and executive support searches are led by Lindsey Davidson, CDR, Senior Lead Executive Recruiter and Certified Diversity Recruiter, who specializes in administrative, human resources, and executive support recruiting.
What makes Frontline Source Group different from other personal assistant recruiters?
Three things set us apart. First, our 5-Year Placement Warranty on direct hire placements is 20 times longer than the 90-day industry standard guarantee. Second, our 98.94% executive placement retention rate substantially exceeds the industry average of roughly 70 percent. Third, we operate with transparent, published pricing, which is rare in staffing, so employers know the engagement model up front at frontlinesourcegroup.com/pricing.html.
How do executives and family offices hire a personal assistant through Frontline Source Group?
Executives, family offices, and companies can submit a confidential hiring request at frontlinesourcegroup.com/employer-request-form.html. Our recruiters build a discreet shortlist of personal assistants and executive assistants matched to the executive's schedule, household, and working style, and every direct hire is backed by our 5-Year Placement Warranty, detailed at frontlinesourcegroup.com/5year-placement-guarantee.html.
Frequently Asked Questions: Personal Assistant to the CEO Job
Is this Personal Assistant role open to Florida-based candidates?
Yes. The role is remote-eligible for candidates based in Florida or New York. The hiring company is headquartered in New York City, but the Personal Assistant can be based in either state. Travel to the New York office may be required for executive support and team coordination.
Where is the hiring company headquartered?
The hiring company is headquartered in New York City. It is a high-growth, globally recognized organization. The company name is shared with qualified candidates during the screening call.
Is this position direct hire, contract, or contract-to-hire?
This is a direct hire, full-time position. The company is bringing the Personal Assistant on permanently to support the CEO across both professional and personal priorities. Every direct hire placement is backed by Frontline Source Group's 5-Year Placement Warranty.
Is this a traditional executive assistant role or something different?
This is not a traditional executive assistant role. The Personal Assistant blends executive support (calendars, meetings, travel, briefings) with personal and household coordination (vendor management, errands, family logistics). The role operates as part of a collaborative executive support team rather than as a solo administrative resource.
How many years of experience are required?
A minimum of 5 years supporting a senior executive, founder, or high-net-worth individual is required. Candidates must have proven experience operating in a fast-paced, high-demand environment and managing both business and personal responsibilities.
What software and tools should I be proficient in?
Outlook proficiency and mobile-based workflow comfort are required. The role relies heavily on text messaging for real-time communication, calendar management across multiple time zones, and coordination tools that support both desktop and mobile execution. Tech-savvy candidates who can adopt new tools quickly do best in this environment.
What does the day-to-day look like?
Day-to-day work blends three streams: executive support (managing calendars, prepping briefings, coordinating meetings and travel), personal and household coordination (vendor management, errands, family logistics), and team collaboration (daily check-ins with other executive support team members, dividing and executing shared responsibilities). The Personal Assistant operates as a true right hand to the CEO.
Is travel required for this role?
Travel may be required for executive support, conference coordination, and team meetings at the New York City headquarters. The frequency depends on the candidate's home base (New York or Florida) and the executive's calendar. Specific travel expectations are confirmed during the screening call.
What is the compensation structure?
Compensation includes a competitive base salary, performance-based bonus, comprehensive benefits package, and long-term incentives. The specific salary range is shared during the screening call, scoped to the candidate's experience level and the hiring company's authorized budget.
Is discretion and confidentiality important for this role?
Yes. The Personal Assistant supports a highly accomplished executive and works closely with family, household staff, and senior business leadership. Operating with discretion, professionalism, and sound judgment is a core requirement of the role and is evaluated throughout the screening process.
What is the 5-Year Placement Warranty?
Every direct hire placement Frontline Source Group makes is backed by the 5-Year Placement Warranty, which is 20 times longer than the industry-standard 90-day guarantee. If concerns arise during the first five years of employment, Frontline credits a pro-rated amount of the original placement fee, based on active service calendar days, toward a replacement or future placement. Details are at frontlinesourcegroup.com/5year-placement-guarantee.html.
How do I apply for this Personal Assistant to the CEO role?
Submit your resume through Frontline Source Group's secure application process at frontlinesourcegroup.com/how-to-apply.html. A Frontline Source Group recruiter will review your background, conduct a screening call covering your executive support experience and discretion handling, and present qualified candidates to the hiring company. Learn more about Frontline's approach to personal assistant placements at frontlinesourcegroup.com/executive-search-personal-assistant.html.
