Who Is Hiring a Senior Property Administrator in Dallas, Texas?

Published on: Mar 21, 2025

Updated on: Aug 21, 2026

How to Apply

A Dallas-headquartered commercial property owner is hiring a Senior Property Administrator on a direct hire basis to support security, engineering, and property management operations for a large office building, covering access control, tenant services, work orders, vendor insurance, and management office administration. The search is managed by Frontline Source Group's administrative staffing practice and backed by the 5-Year Placement Warranty. Frontline Source Group, founded in Dallas in 2004, has completed 5,619 plus placements with a 98.94% executive placement retention rate, operates 32 plus offices nationwide, and holds a 5.0-star Trustpilot rating across 683 plus verified reviews. There is never a fee for candidates.

What is the Senior Property Administrator role in Dallas, TX?

The Senior Property Administrator provides comprehensive administrative support across security, engineering, and property management functions, ensuring smooth building operations and exceptional tenant service. The role sits in a small management office responsible for a large commercial property, backs up both the Property Administrator and the Assistant Property Manager, and is the first point of contact for tenants, vendors, and visitors. It is a full-time, on-site, direct hire position in Dallas, Texas.

What does the hiring company look like?

• Headquartered in Dallas, Texas
• Organized and professional environment
• Small management office responsible for a large commercial property building

The hiring company's identity is confidential at this stage. Frontline shares full details with qualified candidates after an initial recruiter conversation.

What are the security and access control responsibilities?

How does the administrator manage badges and the access control system?

• Enforce and maintain the client access control system
• Maintain tenant access badges, add or delete access points, and grant permissions according to the level of access
• Maintain the dock vendor access list with current certificates of insurance filed in the shared drive

What security scheduling and department support does the role handle?

• Assist with all training and operational functions for the Security Department in accordance with post orders, client instructions, and internal and external procedures
• Schedule security clearances, freight reservations, and after-hours access requests
• Provide administrative support to the Security Manager as requested

What are the tenant services and front office responsibilities?

How does the role support reception and visitor services?

• Greet visitors and guests, offer beverages, and issue guest passes and parking validations
• Operate the main telephone console to receive, transfer, and take messages on incoming calls
• Track the presence of office staff and inform colleagues of whereabouts
• Ensure the reception area and conference room are neat and presentable at all times
• Coordinate courier and Federal Express mail services

How are tenant work orders and move activity handled?

• Issue tenant work orders to engineers as needed and respond to tenant requests in a timely manner
• Manage tenant move-ins, move-outs, and general moving activities
• Manage building signage, tenant news, and tenant engagement materials

What are the management office and vendor responsibilities?

How are certificates of insurance and purchase orders managed?

• Obtain and manage certificates of insurance for tenants, service providers, and vendors
• Issue purchase orders and ensure vendors are properly invoiced
• Organize and order office supplies for various departments and maintain inventory
• Prepare expense reports and maintain office equipment in the management office

What backup coverage does the Senior Property Administrator provide?

• Provide backup coverage for the Property Administrator during absences and for the Assistant Property Manager role
• Create and maintain hard-copy and electronic files for tenants and vendors
• Manage tenant contact, employee phone, and vendor lists
• Coordinate staff celebrations, meetings, and travel arrangements, and set up equipment and refreshments for meetings
• Maintain the appearance of the management office to meet client expectations
• Perform clerical duties and additional tasks as required

What background does the Senior Property Administrator need?

• Bachelor's degree preferred but not required
• Previous experience in commercial real estate or property management, security operations, or engineering support preferred
• Strong verbal and written communication skills
• Proficiency in Microsoft applications including Excel and PowerPoint, the Prism work order system, Preparis, and WinTeam
• Experience managing large databases
• Relationship-building ability with internal teams and external clients and tenants
• Tech-savvy with a focus on continuously improving technical skills
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment
• Proven ability to meet deadlines and deliver results in high-volume settings
• Professionalism and the ability to foster positive relationships with clients and tenants

What benefits does the company offer?

• Medical, dental, and vision insurance
• 401(k)
• Paid time off

The client is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship; the client cannot sponsor visas.

Who manages this Senior Property Administrator search?

This confidential search is managed by Frontline Source Group, Inc., a nationwide professional staffing and executive search firm headquartered at 901 Main Street, Suite 4650, Dallas, TX 75202. Employers hiring property management and administrative talent can reach the Frontline team on the national hire line at 877-780-3822 or the corporate office at 214-760-7700.

Why apply for this property administration role through Frontline Source Group?

Frontline Source Group's administrative staffing practice places property administrators, office managers, executive assistants, receptionists, and facilities coordinators for commercial real estate owners, property management companies, and corporate offices across Dallas-Fort Worth. Lindsey Davidson, CDR, Senior Lead Executive Recruiter and Certified Diversity Recruiter, leads administrative recruiting for the firm. Direct hire placements like this one carry the 5-Year Placement Warranty, 20 times longer than the 90-day industry standard guarantee. Frontline's corporate headquarters is in Downtown Dallas, and the firm serves the Metroplex through its Dallas, Plano, and Richardson offices. Frontline is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency, and is a member of the American Staffing Association. Employers can review the engagement model at frontlinesourcegroup.com/pricing.html.

How do you apply for the Senior Property Administrator position?

Submit your resume at frontlinesourcegroup.com/how-to-apply.html. A Frontline administrative recruiter reviews your background against this role and other property management, facilities, and office administration openings in Dallas, and all meetings are by scheduled appointment. Commercial real estate owners and property managers hiring in Dallas or any other market can submit a request at frontlinesourcegroup.com/employer-request-form.html.

Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of a Frontline Source Group job posting, contact one of our branch locations to verify the status of any job.

Frequently Asked Questions: Senior Property Administrator in Dallas, TX

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