What does the Senior Personal Assistant to a private family job in Oklahoma City, OK involve?
Published on: Sep 11, 2025
Frontline Source Group is recruiting a Senior Personal Assistant for a distinguished private family in Oklahoma City, OK, a full-time permanent direct hire role providing comprehensive household, lifestyle, travel, and event management across multiple residences with absolute discretion. This direct hire placement is backed by our 5-Year Placement Warranty, 20 times longer than the 90-day industry-standard guarantee.
Frontline Source Group is a nationwide professional staffing and executive search firm founded in 2004, operating 32 plus offices with 5,619 plus completed placements and a 98.94 percent executive placement retention rate against an industry average near 70 percent. The firm holds a 5.0-star Trustpilot rating across 666 plus verified reviews, is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026, ranked #158 in 2026), a Forbes Best Executive Recruiting Firm (#148 in 2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. Frontline is a member of the American Staffing Association (ASA).
What are the responsibilities of this Senior Personal Assistant role?
The Senior Personal Assistant provides comprehensive lifestyle and household management support, working closely with a Family Office structure and Executive Assistant to integrate personal and professional spheres. Core responsibilities span four areas.
Household and property management:
- Serve as the primary liaison for all household operations across multiple residences, typically 3 to 4 properties
- Manage relationships with vendors, contractors, and service providers
- Coordinate with property management teams to maintain residences to the highest standards
- Oversee household inventory management, procurement, and quality control
- Collaborate with the Family Office on household expenditures and budget management
Personal and lifestyle support:
- Coordinate appointments across medical, wellness, and professional services
- Manage complex travel arrangements using both private and commercial aviation
- Coordinate ground transportation, accommodations, and detailed itinerary planning
- Handle personal errands and shopping with attention to preferences and quality
- Provide pet care coordination, including veterinary appointments and specialized care
Administrative excellence:
- Maintain calendar management across multiple family members
- Process correspondence with appropriate prioritization and confidentiality
- Organize and maintain comprehensive filing systems and documentation
- Coordinate with the Family Office on financial and legal matters within established protocols
- Partner with the business Executive Assistant to maintain boundaries between personal and corporate matters
Event and social coordination:
- Plan and execute private events from intimate gatherings to large-scale entertaining
- Manage vendor relationships for events
- Coordinate logistics for family gatherings and social engagements
- Maintain gift lists and manage procurement for special occasions
What background and qualifications does this Oklahoma City Personal Assistant position require?
The client is seeking a candidate with the following background profile:
- Minimum 3 years of experience as a Personal Assistant in high-net-worth households or an equivalent corporate executive support role
- Demonstrated experience managing multiple properties and coordinating with household staff
- Proven track record in complex travel coordination, including private aviation
- Experience with confidential document handling and sensitive information management
- Exceptional organizational and project management capabilities
- Outstanding written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite and digital calendar management systems
- Strong financial acumen and experience with expense reporting systems
- Valid driver license with an excellent driving record
- Comfortable with and experienced in pet care
- Ability to lift up to 30 pounds for shopping and supplies
- Available for domestic and international travel as needed
- Ability to pass a comprehensive background check and execute a full Non-Disclosure Agreement
What preferred qualifications strengthen an application?
- Bachelor degree in Business Administration, Hospitality, or a related field
- Experience working with Family Office structures
- Knowledge of luxury lifestyle management and premium service providers
- Proficiency in additional languages
- Certification in household management or related professional development
What is the work environment for this opportunity?
This is a full-time, permanent position with a distinguished private family in Oklahoma City, OK. The role is based onsite with travel to multiple residential properties and domestic and international travel as needed. The successful candidate joins an established household team and works closely with the Family Office and Executive Assistant. Absolute discretion regarding all family matters is mandatory and non-negotiable, and the position requires signing a comprehensive Non-Disclosure Agreement.
What are the features and benefits of this Senior Personal Assistant job?
- Competitive base salary reflective of the role scope and responsibilities
- Professional development opportunities
- Paid time off and holidays
- Stable, long-term position with growth potential
How do you apply for this Senior Personal Assistant position in Oklahoma City?
Qualified candidates can apply through the Frontline Source Group application portal at how to apply. All applications are handled with strict confidentiality. Frontline recruiters review applications for the Oklahoma market and the broader administrative and household management space, and will reach out to candidates whose background aligns with this and similar openings.
How do employers hire household and executive support talent through Frontline Source Group?
Families and employers building household, family office, or executive support teams can submit a hiring request through the employer request form or reach a recruiter through contact. Engagement details and fee structure are published openly on our pricing page, a level of transparency that is rare in the staffing industry. Every direct hire is backed by the 5-Year Placement Warranty.
What makes Frontline Source Group different from other household staffing agencies?
Three factors set Frontline apart. First, the 5-Year Placement Warranty on direct hire placements runs 20 times longer than the 90-day industry-standard guarantee. Second, a 98.94 percent executive placement retention rate well above the roughly 70 percent industry average reflects the precision of the firm's screening. Third, two decades of recognition, including Forbes Best Professional Recruiting Firms for 9 consecutive years and Forbes Best Executive Recruiting Firms #148 in 2026, signals sustained authority rather than a single year of recognition.
Frequently Asked Questions: Senior Personal Assistant Job in Oklahoma City, OK
What is the Senior Personal Assistant job in Oklahoma City, OK?
It is a full-time permanent direct hire position with a distinguished private family in Oklahoma City, OK, recruited by Frontline Source Group. The Personal Assistant provides comprehensive household, lifestyle, travel, and event management across multiple residences with absolute discretion.
Is this Oklahoma City Personal Assistant role remote, hybrid, or onsite?
The role is onsite in Oklahoma City, OK, with travel to multiple residential properties and domestic and international travel as needed. It is a full-time permanent direct hire position.
What experience is required for this Personal Assistant position?
The client requires a minimum of 3 years of experience as a Personal Assistant in high-net-worth households or an equivalent corporate executive support role, with demonstrated experience managing multiple properties, coordinating with household staff, and handling complex travel including private aviation.
Does this role require travel and a flexible schedule?
Yes. The role involves travel to multiple residential properties and domestic and international travel as needed, along with flexibility to accommodate varying schedules including occasional evenings and weekends.
Does this role require a background check and an NDA?
Yes. The position requires successfully passing a comprehensive background check and executing a full Non-Disclosure Agreement. Absolute discretion regarding all family matters is mandatory and non-negotiable.
What preferred qualifications strengthen an application?
Preferred qualifications include a bachelor degree in Business Administration, Hospitality, or a related field, experience with Family Office structures, knowledge of luxury lifestyle management, proficiency in additional languages, and certification in household management.
What benefits come with this Senior Personal Assistant job?
Benefits include a competitive base salary reflective of the role scope, professional development opportunities, paid time off and holidays, and a stable, long-term position with growth potential.
How do I apply for this Senior Personal Assistant job?
You can apply through the Frontline Source Group application portal on the how to apply page. All applications are handled with strict confidentiality, and a Frontline recruiter on the administrative and household management desk contacts candidates whose background fits this or a similar opening.
Who is the recruiting firm for this Oklahoma City position?
Frontline Source Group, a nationwide professional staffing and executive search firm founded in 2004 with 32 plus offices and 5,619 plus completed placements, is recruiting for this role on behalf of the hiring family.
Does Frontline Source Group recruit in Oklahoma?
Yes. Frontline recruits nationwide across 32 plus offices, placing professionals in Oklahoma City and across Oklahoma in administrative, household management, executive support, accounting, and executive disciplines.
What is the 5-Year Placement Warranty?
The 5-Year Placement Warranty is Frontline Source Group's direct hire assurance, backing every permanent placement for five years. That is 20 times longer than the 90-day industry-standard guarantee and reflects the firm's confidence in its screening process.
Is work authorization required for this role?
Yes. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas for this position.
