What Does the Real Estate Lease Administrator Job in Phoenix Require?
Published on: Feb 18, 2026
Updated on: Sep 20, 2026
A nationwide nonprofit in Phoenix, AZ is hiring a Real Estate and Lease Administrator on a direct hire, onsite basis to support a growing commercial real estate portfolio. The role requires at least 5 years of commercial real estate transaction experience, including Estoppels and SNDAs. Frontline Source Group, with 5,619 plus placements, is recruiting for the role. Every direct hire Frontline places, including this one, is backed by the 5-Year Placement Warranty, 20 times the 90-day industry standard guarantee.
Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026, ranked #158 in 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association (ASA), holds a 5.0-star Trustpilot rating across 683 plus verified reviews, and has recruited legal, paralegal, and contract professionals since 2004.
What are the details of this Real Estate and Lease Administrator opening in Phoenix, AZ?
The client is a nationwide nonprofit with a multi-site commercial real estate portfolio. The Real Estate and Lease Administrator coordinates and manages lease documentation, transaction materials, and due diligence while protecting favorable deal structures and compliance with key lease provisions. The position protects the organization's legal and financial interests by reviewing, negotiating, tracking, and administering commercial real estate agreements. The role is direct hire and onsite in Phoenix, Arizona.
What lease and transaction work will the role handle?
- Read, analyze, and provide feedback on commercial leases and subsequent lease revisions
- Coordinate negotiation of lease provisions with landlords, landlord counsel, and related parties
- Review and negotiate Estoppel Certificates and Subordination and Non-Disturbance Agreements (SNDAs)
- Abstract and interpret lease documents into the company's lease management system
- Monitor and track key lease provisions including commencement dates, renewal options, co-tenancy clauses, expiration dates, and notification deadlines
- Coordinate collection, execution, and filing of real estate transaction documents
What due diligence and legal coordination is involved?
- Review and analyze due diligence materials related to LOIs and new lease agreements
- Work closely with the supervisor and outside counsel to incorporate key legal provisions
- Partner with zoning and land use attorneys on entitlement, special use permit, and rezoning matters
- Attend zoning hearings and neighborhood meetings as needed
What cross-functional and portfolio support does the role provide?
- Serve as primary liaison between Property Managers and internal teams
- Interface with Retail, Construction, Facilities, and other departments
- Provide transaction updates and reporting to senior leadership
- Support preparation and coordination of real estate-related events and industry functions
- Analyze demographic data related to new and existing sites
- Support long-term real estate strategy initiatives
- Represent the organization at commercial real estate industry events as needed
What experience and skills does the client require?
- Minimum 5 years of experience in commercial real estate transactions
- Strong experience reviewing, administering, and negotiating commercial leases
- Direct experience with Estoppels and SNDAs
- Ability to read and interpret contracts, regulations, building plans, and specifications
- Working knowledge of zoning regulations and land use processes
- Proficiency in MS Excel, Word, and PowerPoint
- Excellent analytical, communication, and problem-solving skills
- Valid driver's license with a clean driving record
- Comfortable working in a structured, document-intensive environment
- Strong communicator who can interact across all levels of an organization
- Proactive in tracking deadlines and protecting contractual rights
- Able to manage multiple transactions simultaneously
Preferred qualifications:
- Paralegal background with emphasis in commercial real estate
- Experience interfacing with city government or officials
What benefits does the client offer?
- PTO, sick days, and paid holidays
- Multiple healthcare plans
- 401(k)
Salary is discussed directly with a Frontline Source Group recruiter, and candidates never pay a fee to Frontline Source Group.
Who should apply for this Phoenix Lease Administrator job?
This opening fits detail-oriented, contract-driven professionals with commercial lease administration experience in a multi-site environment. It suits commercial real estate paralegals, lease administrators at retail, restaurant, healthcare, or nonprofit portfolio operators, and transaction coordinators at brokerages or law firms who want to move in-house with a nationwide organization.
Do you need a paralegal background to qualify?
No. A paralegal background with emphasis in commercial real estate is preferred, not required. What the client does require is 5 years of commercial real estate transaction experience, hands-on work negotiating Estoppels and SNDAs, working knowledge of zoning and land use processes, and a valid driver's license with a clean driving record.
How do you apply for this Lease Administrator role through Frontline Source Group?
Submit your resume through the Frontline Source Group How to Apply page at frontlinesourcegroup.com/how-to-apply.html. Reference the Real Estate and Lease Administrator, Phoenix, AZ direct hire so a Frontline Source Group recruiter can route your profile to the right search. A recruiter confirms your lease administration experience against the client requirements and reaches out to qualified candidates to talk through the role, compensation, and schedule. Interview preparation guidance is at frontlinesourcegroup.com/interview-instructions.html.
How can Phoenix employers request legal and real estate operations recruiting?
Phoenix employers who need lease administrators, real estate paralegals, contract administrators, or legal operations professionals can submit a request at frontlinesourcegroup.com/employer-request-form.html, review engagement models at frontlinesourcegroup.com/pricing.html, or call the Phoenix office at (602) 281-6591. The office is at 2415 East Camelback Road, Suite 701, Phoenix, AZ 85016, and meetings are by appointment. The local legal practice is described at frontlinesourcegroup.com/phoenix-legal-staffing-agency.html, the Phoenix office at frontlinesourcegroup.com/phoenix.html, and the national legal and paralegal practice at frontlinesourcegroup.com/legal-staffing.html.
Why work with Frontline Source Group for legal and real estate operations jobs in Phoenix?
Frontline Source Group was founded in Dallas in 2004 and operates 32 plus offices nationwide, including Phoenix, with 5,619 plus completed placements and a 98.94% executive retention rate. Every direct hire placement carries the 5-Year Placement Warranty described at frontlinesourcegroup.com/5year-placement-guarantee.html, 20 times the 90-day industry standard guarantee. Candidates can see recently filled roles at frontlinesourcegroup.com/recent-placements.html. People. Process. Service.
Frequently Asked Questions: Real Estate and Lease Administrator Direct Hire in Phoenix, AZ
What does the Real Estate and Lease Administrator do in this Phoenix, AZ role?
The Real Estate and Lease Administrator coordinates and manages lease documentation, transaction materials, and due diligence for a growing commercial real estate portfolio. The role reviews and negotiates commercial leases, Estoppel Certificates, and SNDAs, abstracts leases into the lease management system, tracks critical dates, and works with outside counsel and zoning attorneys to protect the organization's legal and financial interests.
Is the Phoenix Lease Administrator job direct hire or contract?
This is a direct hire position. The Real Estate and Lease Administrator joins the client's payroll as a permanent employee with benefits, and the placement is backed by the Frontline Source Group 5-Year Placement Warranty.
Is the Lease Administrator job onsite or remote?
The role is onsite in Phoenix, Arizona. It also involves attending zoning hearings, neighborhood meetings, and commercial real estate industry events as needed. The client also requires a valid driver's license with a clean driving record.
How much commercial real estate experience does the client require?
The client requires a minimum of 5 years of experience in commercial real estate transactions, with strong experience reviewing, administering, and negotiating commercial leases and direct experience with Estoppels and SNDAs.
Is a paralegal background required for this role?
No. A paralegal background with emphasis in commercial real estate is preferred but not required. Experience interfacing with city government or officials is also preferred.
What are SNDAs and Estoppel Certificates, and why do they matter for this job?
A Subordination and Non-Disturbance Agreement (SNDA) governs how a tenant's lease relates to the landlord's lender, and an Estoppel Certificate is a tenant's signed confirmation of the current lease terms. The client lists direct experience reviewing and negotiating both as a requirement because they directly affect the organization's rights across a multi-site portfolio.
Does the role involve zoning and land use work?
Yes. The Real Estate and Lease Administrator partners with zoning and land use attorneys on entitlement, special use permit, and rezoning matters and attends zoning hearings and neighborhood meetings as needed. Working knowledge of zoning regulations and land use processes is required.
What type of employer is hiring the Lease Administrator in Phoenix?
The client is a nationwide nonprofit organization with a growing, multi-site commercial real estate portfolio. Frontline Source Group does not publish client names on placement pages. A recruiter shares the client identity with candidates who advance in the process.
What benefits does the client offer?
The client offers PTO, sick days, and paid holidays, multiple healthcare plans, and a 401(k). Specific salary is discussed with a Frontline Source Group recruiter during the process.
How do I apply for the Lease Administrator job in Phoenix, AZ?
Submit your application through the Frontline Source Group How to Apply page at frontlinesourcegroup.com/how-to-apply.html. A Frontline Source Group recruiter reviews every submission against the 5-year commercial real estate requirement and the Estoppel and SNDA experience and contacts qualified candidates to discuss next steps. Candidates never pay a fee.
What is the 5-Year Placement Warranty on this direct hire placement?
Every direct hire placement made by Frontline Source Group, including this Real Estate and Lease Administrator role, is backed by the 5-Year Placement Warranty, 20 times the 90-day industry standard guarantee. Program details are published at frontlinesourcegroup.com/5year-placement-guarantee.html.
How can Phoenix employers hire lease administrators and real estate paralegals through Frontline Source Group?
Phoenix employers can submit a hiring request at frontlinesourcegroup.com/employer-request-form.html and review engagement models on the pricing page at frontlinesourcegroup.com/pricing.html. The Phoenix office at 2415 East Camelback Road, Suite 701 recruits lease administrators, real estate paralegals, contract administrators, and legal operations professionals, and the local legal practice is described at frontlinesourcegroup.com/phoenix-legal-staffing-agency.html.
