Ready to Open and Run a Brand New Dental Practice in Arlington, VA?
Published on: May 23, 2026
Frontline Source Group is recruiting a Dental Office Manager for a brand new private dental practice in Arlington, Virginia. It is a full-time direct hire leadership role, Monday to Friday from 8:30 a.m. to 5:30 p.m. with no evenings or weekends, and you will build the practice's systems from day one alongside the owner-clinician.
The search is run by the dental desk at Frontline Source Group, a staffing and executive search firm founded in Dallas in 2004. Frontline has completed 5,619 placements through 32 plus offices nationwide and holds a 5.0-star Trustpilot rating across 683 verified reviews, along with a 5.0 rating on G2 from validated reviewers. Forbes has named Frontline one of its Best Professional Recruiting Firms for 9 consecutive years (2018 to 2026) and ranked it #148 on the 2026 Best Executive Recruiting Firms list.
What will the Dental Office Manager do at this new Arlington practice?
This is a ground-floor role. The practice is new, the owner-clinician wants strong administrative leadership, and the office manager gets real authority to decide how the front and back office run. The building has CBCT 3D imaging, digital X-rays, natural light, and high ceilings, so the clinical side is modern from the start. Your job is to make the business side match.
Practice operations and team leadership
- Oversee daily operations so the workflow and systems run smoothly.
- Manage and support front-office and back-office staff.
- Build staff schedules, run training, and conduct performance evaluations.
- Help with hiring, onboarding, payroll processing, and employee records.
- Monitor patient flow and scheduling efficiency, and support patient satisfaction.
Revenue cycle, billing, and insurance
- Monitor accounts receivable, manage collections, and oversee billing.
- Oversee dental insurance verification, claims submission, and follow-up.
- Resolve billing issues and claim denials.
- Track practice metrics and KPIs.
Compliance, supplies, and growth
- Keep the practice compliant with OSHA, HIPAA, and Virginia dental regulations.
- Order and maintain office and clinical supply inventory, and manage vendor relationships.
- Put systems and processes in place that support growth and operational excellence.
What experience and skills does the practice require?
- 3 or more years of dental office management or dental practice leadership experience
- Proven experience managing staff and overseeing daily operations
- Strong knowledge of dental insurance, billing, and claims processing
- Proficiency with dental practice management software
- A working understanding of HIPAA, OSHA, and dental regulatory compliance
- Excellent leadership, communication, and interpersonal skills
- Strong organization and critical thinking, and the ability to multitask in a busy practice
What qualifications would make a candidate stand out?
The practice prefers 5 or more years of dental office management experience and prior experience opening or running a startup dental practice. If you have launched a practice before, built front-office workflows from nothing, and lived through the first year of credentialing, hiring, and getting claims paid on time, you are exactly who this owner wants to meet.
Do you need Oryx dental software experience?
Oryx, a cloud-based dental practice management platform, is strongly preferred. Proficiency with some dental practice management software is required, so candidates who know systems such as Dentrix, Eaglesoft, Open Dental, Curve Dental, or Denticon can still be considered if their office management background is strong.
What are the schedule, pay, and benefits for this role?
- Schedule: Monday to Friday, 8:30 a.m. to 5:30 p.m., 30 to 40 hours per week, with no evenings, weekends, or on-call.
- Employment type: full-time direct hire with the practice.
- Location: fully on site in Arlington, Virginia.
- Pay: a competitive salary based on experience. The range is shared with qualified candidates during the recruiting process.
- Benefits: health insurance, a 401(k) with employer matching, paid time off, in-house dental care, and professional development.
- Leadership room: real influence on culture and systems, and the autonomy to make decisions.
What compliance does a new Virginia dental practice need its office manager to own?
Opening a practice means building compliance from scratch, not inheriting it. Here are three areas a startup office manager in Virginia usually sets up early. This is general background, so always confirm current requirements with the agency in question.
Registering and inspecting x-ray equipment
The Virginia Department of Health requires every x-ray machine in the state to be registered. Dental machines must be inspected every three years by a qualified private inspector, and the registration fee is 100 dollars, invoiced every three years. For a new installation, the installer files FDA Form 2579, and VDH recommends registering the machine within 30 days and having a private inspector review it within 30 days of registration. Offices also post the Notice to Employees, the Radiation Safety Practices for Dental Offices document, the operator's list, and the inspection certificate for each unit. With CBCT and digital X-ray on site, this practice has more than one unit to track.
Who is allowed to take dental radiographs in Virginia
Under 18VAC60-21-170, a dentist may not let an unlicensed team member place or expose dental radiographs unless that person has passed a radiation safety course and exam from a CODA-accredited program, holds ARRT certification, or has passed the Dental Assisting National Board's Radiation Health and Safety exam. The certificate has to be posted where patients can see it. For an office manager, that means checking every assistant's credential before they are scheduled on imaging.
OSHA and HIPAA basics
OSHA's bloodborne pathogens standard requires a written exposure control plan that is updated annually. Employees must be trained when they are first assigned to tasks with possible exposure and at least once a year after that, within one year of their previous training. HIPAA adds patient privacy and security policies, staff training, and safeguards for the practice's cloud-based records.
Why are experienced dental office managers in such demand?
- Front-office hiring is hard: in the ADA Health Policy Institute's Q1 2026 survey, 58.0 percent of dentists who recruited administrative staff in the past three months called it very or extremely challenging, and 20.7 percent of practices said they did not have enough administrative staff.
- Healthcare management is growing fast: the BLS projects 24 percent employment growth from 2025 to 2035 for medical and health services managers, the broad occupation that includes dental practice managers, with about 62,300 openings a year. The national median pay for that whole occupation was 123,860 dollars in May 2025. That figure covers hospital and health system leaders too, so it is context, not the pay range for this role.
Who at Frontline Source Group is handling this Arlington search?
Shelly Hubble, CSP, Senior Vice President of Operations, is leading this search with Frontline's dental team. Shelly holds the Certified Staffing Professional credential from the American Staffing Association, is an SMU alumna, and has spent 20 years at Frontline recruiting across dental, accounting, energy, and C-suite executive search. Dental executive search is also a specialty of Founder, President, and CEO Bill Kasko.
How does Frontline screen Dental Office Manager candidates?
Every candidate is reviewed by a Frontline recruiter before the client sees a resume. The interview covers the scope of offices you have managed, how many people you have led, how deep your billing and insurance experience goes, your HIPAA and OSHA track record, the practice management software you know, and whether you have opened or scaled a practice before. Only candidates who fit the role are presented to the owner.
What happens after you apply for this job?
Start on our how to apply page. After your application is in, you may get a call or text from Melanie West, Frontline's AI dental recruiter, who handles first-round screening for dental candidates and passes her notes to Shelly and the dental team. Before any interview, read our interview instructions.
Frontline never charges candidates a fee, and every Frontline recruiter emails from an @frtline.com address. If anyone using the Frontline name asks you for money or personal financial details, report it on our scam alert page. You can browse more dental openings on Frontline Dental Jobs.
Why do dental practices hire their office managers through Frontline Source Group?
Frontline Source Group is a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, an Expertise.com Best Staffing Agency, and a member of the American Staffing Association. The firm reports a 98.94% executive placement retention rate, meaning placed executives are still in the role or promoted at one year. See the full list on our awards page.
Every direct hire, including this one, is covered by the 5-Year Placement Warranty, 20 times longer than the 90-day guarantee common in the industry. Practice owners can learn about our dental executive search, dental staffing services, and healthcare operations executive search, see our Washington, D.C. staffing team, review published fees on our pricing page, or start a search through the employer request form. People. Process. Service.
Frequently Asked Questions: Dental Office Manager Job in Arlington, VA
What is the Dental Office Manager job in Arlington, VA?
It is a full-time direct hire leadership role at a brand new private dental practice in Arlington, Virginia. The office manager runs daily operations, leads front and back-office staff, owns billing, insurance, and KPIs, keeps the practice compliant with OSHA, HIPAA, and Virginia dental regulations, and builds systems from day one with the owner-clinician.
Is the Dental Office Manager role direct hire or contract?
It is a direct hire. The person hired becomes a permanent employee of the practice with full benefits, and the placement is covered by Frontline's 5-Year Placement Warranty, 20 times longer than the 90-day guarantee common in the industry.
Is the Dental Office Manager job on site or remote?
The role is fully on site at the practice in Arlington, Virginia. It is not remote or hybrid, so candidates should live within commuting distance of Arlington or the greater Washington, D.C. area.
What is the schedule for the Dental Office Manager role?
The schedule is Monday to Friday, 8:30 a.m. to 5:30 p.m., 30 to 40 hours per week, with no evenings, weekends, or on-call.
What does the Dental Office Manager job pay?
The practice offers a competitive salary based on experience, and the range is shared with qualified candidates during the recruiting process. Benefits include health insurance, a 401(k) with employer matching, paid time off, in-house dental care, and professional development.
What experience does the Dental Office Manager role require?
The role requires 3 or more years of dental office management or practice leadership, proven staff management, strong dental insurance, billing, and claims knowledge, dental practice management software skills, and an understanding of HIPAA, OSHA, and dental compliance. Five or more years and startup practice experience are preferred.
Do I need Oryx dental software experience?
Oryx cloud-based dental practice management software experience is strongly preferred but not required. Candidates who know other systems such as Dentrix, Eaglesoft, Open Dental, Curve Dental, or Denticon can be considered if their office management background is strong.
How often do dental x-ray machines need to be inspected in Virginia?
The Virginia Department of Health requires every dental x-ray machine to be registered and inspected every three years by a qualified private inspector. The registration fee is 100 dollars, invoiced every three years.
Who can take dental x-rays in Virginia?
Under 18VAC60-21-170, an unlicensed team member may place or expose dental radiographs only after passing a radiation safety course and exam from a CODA-accredited program, earning ARRT certification, or passing the DANB Radiation Health and Safety exam. The certificate must be posted where patients can see it.
Who is recruiting for this Arlington Dental Office Manager position?
Shelly Hubble, CSP, Senior Vice President of Operations at Frontline Source Group, is leading the search with the dental team and Founder, President, and CEO Bill Kasko.
What happens after I apply, and does Frontline charge a fee?
Apply at frontlinesourcegroup.com/how-to-apply.html. You may then get a call or text from Melanie West, Frontline's AI dental recruiter, who handles first-round screening and shares her notes with Shelly Hubble and the dental team. Frontline never charges candidates a fee, and every Frontline recruiter emails from an @frtline.com address.
How can a dental practice hire an office manager through Frontline Source Group?
Practice owners can submit a search through the employer request form at frontlinesourcegroup.com/employer-request-form.html and review published fees on the pricing page. Every direct hire is backed by the 5-Year Placement Warranty.
