What Is the Personal Assistant to the CEO Job in San Marcos, CA, and How Do You Apply?
Published on: Jul 17, 2026
This is an onsite direct hire Personal Assistant to the CEO role in San Marcos, California, with a high growth, globally recognized organization. You would support one senior executive across both business and personal life: complex calendars, travel, vendors, household coordination, and family logistics. It requires 5 to 10 plus years as an EA, PA, or Chief of Staff.
What is the Personal Assistant to the CEO job in San Marcos, CA?
Frontline Source Group is partnering with a high growth, globally recognized organization to find a Personal Assistant to the CEO. It is onsite and direct hire, meaning you would be an employee of the client from day one.
This is a hybrid business and personal seat, and that is the whole point of the role. You would protect the executive's time at work and reduce friction at home. Both halves matter, and the posting is explicit that discretion across the personal side is as important as the calendar management on the business side.
Who is the hiring company for this Personal Assistant role?
A high growth, globally recognized organization. The client is running a confidential search, so Frontline Source Group shares the company name with qualified candidates during the process rather than publishing it here.
What are the business responsibilities of this Personal Assistant job?
- Manage complex, constantly changing calendars across multiple time zones, anticipate conflicts, and protect the executive's time proactively.
- Coordinate meetings end to end, ensuring logistics, materials, and participants are aligned in advance.
- Prepare briefing materials, executive itineraries, and correspondence, and follow through accurately and on time.
- Track action items and follow ups across multiple workstreams so nothing falls through the cracks.
- Support conference coordination, registrations, and preparation of executive materials including bios and headshots.
- Travel occasionally with the principal to business meetings and events, capturing key decisions and action items.
- Coordinate vendors and manage projects tied to business initiatives, operations, construction, and franchising activities.
- Serve as a discreet liaison with internal teams and external partners including legal, financial, investors, and franchise networks.
- Oversee expense tracking, reporting, and general business administration.
What are the personal and family responsibilities of this role?
- Coordinate household operations including vendor relationships, scheduling, and service providers.
- Manage personal requests, errands, and day to day logistics with efficiency and care.
- Plan and execute family travel with thorough itineraries and seamless logistics.
- Anticipate personal and family needs proactively to reduce friction and keep daily life running smoothly.
- Uphold the highest standard of discretion and confidentiality across all personal and family matters.
If a role that crosses into someone's household is not what you want, this is not the right seat, and that is worth knowing before you apply rather than after.
Who would you work with in this Personal Assistant role?
You would not be alone. The role collaborates closely with other executive support team members to divide responsibilities, participates in daily check ins, and maintains clear communication across team workflows. You would take full ownership of your assigned tasks while staying visible to the wider support structure.
What experience does this Personal Assistant to the CEO job require?
- 5 to 10 plus years in a dedicated EA, PA, or Chief of Staff capacity supporting a senior executive, founder, or high net worth individual.
- Proven ability to manage both professional and personal responsibilities with sound judgment and unwavering discretion.
- Experience in luxury hospitality, family office, private service, or entrepreneurial environments is strongly preferred.
What core competencies does this role look for?
- Exceptional organizational skills and meticulous attention to detail.
- Polished written and verbal communication across every channel, including text, email, and executive correspondence.
- Ability to manage competing priorities under pressure with composure.
- Tech savvy and resourceful, proficient in Outlook and modern productivity tools, with a quick adoption curve.
- Proactive and solutions oriented, anticipating needs and acting without waiting for direction.
- Professional presence and interpersonal warmth that builds trust quickly with the principal and the family.
What are the work style expectations for this role?
- Highly responsive, proactive, and adaptable as priorities and schedules shift.
- Operates with the utmost discretion and sound judgment in all circumstances.
- Based in North San Diego County with consistent in person availability.
- Valid driver's license and clean background required.
- Comprehensive NDA, background check, and reference checks required.
Do you need a degree for this Personal Assistant job?
No. No degree is listed as a requirement for this role. What the client is asking for is 5 to 10 plus years of real experience supporting a senior executive, founder, or high net worth individual, and the judgment that comes with it.
Why does the personal side of this role matter as much as the business side?
Because the job is measured by how much friction disappears from one person's life, and friction does not stop at the office door. A calendar can be perfect and the role can still fail if family travel falls apart or a household vendor is left unmanaged.
That is why the posting asks for experience in luxury hospitality, family office, private service, or entrepreneurial environments. Those are the settings where people learn to hold both halves at once. It is also why the NDA and background checks are not a formality. You would be inside someone's home life as well as their business.
What are the features and benefits of this Personal Assistant to the CEO job?
- Competitive base salary with a performance based bonus.
- Comprehensive medical benefits package.
- Market leading compensation for top talent in this specialized hybrid space, with specifics discussed with qualified candidates.
- Direct exposure to senior leadership within a high growth, globally recognized organization.
- The opportunity to build a long term, high impact partnership with a growth oriented principal.
- Meaningful variety and autonomy, and a collaborative team culture with a strong support structure.
How does the San Diego executive support market shape this role?
North San Diego County has a deep bench of executive assistants and a much thinner one of people who do the hybrid business and personal role well. The skills overlap but they are not the same job, and plenty of excellent EAs have no interest in the household side.
That is what makes this search specific rather than broad. The client is not looking for the most experienced calendar manager in the county. They are looking for someone who wants both halves of the role and has done both before.
How do you apply for the Personal Assistant to the CEO job in San Marcos, CA?
Apply through our website at how to apply. Upload your resume and a recruiter will review it. There is never a fee to a candidate.
If your background matches, a recruiter will reach out to talk through the role, the principal, and the expectations before anything is submitted anywhere. Nothing goes to a client without your approval.
What makes Frontline Source Group different for executive support candidates?
Frontline Source Group, Inc. is a nationwide staffing and executive search firm founded in 2004 and headquartered in Dallas, Texas, with 32 plus offices. We have completed 5,619 plus placements with a 98.94% retention rate, and we are rated 5.0 stars on Trustpilot across 683 plus reviews.
Our recognition includes Forbes America's Best Professional Recruiting Firms for 9 consecutive years, Forbes America's Best Executive Recruiting Firms, ClearlyRated Best of Staffing for client service 9 times and talent satisfaction 9 times, the ClearlyRated Diamond Award, Inc. 5000, and Expertise.com.
How do employers hire a Personal Assistant through Frontline Source Group?
Employers work with a recruiter who knows the executive support market, and every direct hire placement is backed by our 5 Year Placement Warranty. If you are hiring rather than looking, see our services for employers.
Frequently Asked Questions: Personal Assistant to the CEO Job in San Marcos, CA
Is this Personal Assistant job remote or onsite?
Onsite. The role requires being based in North San Diego County with consistent in person availability, and it is not a remote or hybrid position. Occasional travel with the principal to business meetings and events is also part of the job.
Is this a business role or a personal assistant role?
Both, deliberately. You would manage the executive's calendar, meetings, travel, vendors, and expenses on the business side, and household operations, personal errands, and family travel on the personal side. If you only want one half of that, this is not the right role.
How much experience does this Personal Assistant to the CEO role require?
5 to 10 plus years in a dedicated EA, PA, or Chief of Staff capacity supporting a senior executive, founder, or high net worth individual. Experience managing both professional and personal responsibilities is required rather than preferred.
Do I need family office or luxury hospitality experience?
It is strongly preferred rather than required. Luxury hospitality, family office, private service, and entrepreneurial environments all appear on the preferred list because they are where people learn to hold the business and personal sides at once.
Do I need a degree for this Personal Assistant job?
No. No degree is listed as a requirement. The client is asking for years of relevant experience supporting a senior executive and the judgment that comes with it.
Is travel required for this role?
Occasionally. You would travel with the principal to business meetings and events, capturing key decisions and action items. You would also plan and execute family travel, which is a planning responsibility rather than a travel one.
What background checks are required?
A comprehensive NDA, background check, and reference checks are all required, along with a valid driver's license and a clean background. Given the role sits inside both the business and the principal's home life, these are not a formality.
What does this Personal Assistant job pay?
The posting describes a competitive base salary with a performance based bonus, comprehensive medical benefits, and market leading compensation for top talent in this specialized space. Specifics are discussed with qualified candidates, and a recruiter can talk you through the range before you go any further.
Would I be the only assistant?
No. The role collaborates with other executive support team members to divide responsibilities, with daily check ins and clear communication across workflows. You would own your assigned tasks within a wider support structure rather than carrying everything alone.
Who is the client for this Personal Assistant to the CEO job?
A high growth, globally recognized organization. We share the client name with qualified candidates during the process rather than publishing it, which is standard on a confidential executive support search.
Is there a fee to apply for this job?
No. There is never a fee to a candidate at Frontline Source Group. Our clients pay us to find the right person.
How do I apply for the Personal Assistant to the CEO job in San Marcos, CA?
Upload your resume through our how to apply page. A recruiter reviews every resume that comes in, and will contact you if your background matches this role or another one we are working.
Ready to Apply?
Frontline Source Group has been placing executive support professionals since 2004, backed by a 5 Year Placement Warranty and 32 plus offices nationwide. There is never a fee to a candidate.
