Could You Be the Right Hand to a Fast-Moving New York CEO?

Published on: Apr 15, 2026

By Shelly Hubble, CSP, Senior Vice President of Operations, Frontline Source Group

Updated on: Sep 28, 2026.

A high-growth, globally recognized company in New York City is hiring a Personal Assistant to its CEO on a direct hire basis. You'd run a fast-changing calendar, travel, and communications, and coordinate the CEO's household and personal logistics as part of a small support team. Remote candidates in New York or Florida are considered. Because it's a direct hire, the placement is backed by Frontline Source Group's 5-Year Placement Warranty, which runs 20 times longer than the 90-day guarantee most of the industry offers. Since opening in Dallas in 2004, Frontline has completed 5,619 placements and holds a 5.0-star Trustpilot rating across 683 verified reviews.

Forbes has named Frontline Source Group one of America's Best Professional Recruiting Firms nine years running (2018 to 2026) and ranked it #148 on its 2026 list of Best Executive Recruiting Firms. The firm is a 9-time ClearlyRated Best of Staffing winner for both client and talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. It's a member of the American Staffing Association, operates 32 plus offices nationwide, and holds a 98.94% executive placement retention rate.

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What are the key details of this New York Personal Assistant job?

Here's the role at a glance. The sections below go deeper on each piece.

What will the Personal Assistant to the CEO handle?

Honestly, a little of everything, and usually several things at once. The CEO moves fast, and your job is to make sure their time goes where it matters and nothing falls through, whether it's a board call in another time zone or a contractor at the house.

What does the business side of the job look like?

• Manage a complex calendar that changes constantly and spans multiple time zones
• Coordinate meetings so the logistics, materials, and people are all lined up
• Prepare briefing materials, itineraries, and executive communications
• Track follow-ups so nothing slips
• Handle conference registrations and executive materials such as bios and headshots
• Support scheduling and logistics for events and outside engagements
• Keep internal and external contacts informed and on time

What personal and household support is involved?

This is the part that separates the role from a standard executive assistant job. You'll be trusted with the CEO's personal life, which takes discretion as much as organization.

• Coordinate household operations, including vendors and scheduling
• Handle personal requests, errands, and day-to-day logistics
• Work with the family and household staff to keep everything coordinated

How does the executive support team split the work?

You won't be carrying the CEO alone. The company has a support team that divides the load and stays in sync.

• Split and execute responsibilities with the rest of the executive support team
• Join daily check-ins and keep communication flowing on priorities
• Own your assigned tasks while keeping your work visible to the team

How is a personal assistant to a CEO different from an executive assistant?

An executive assistant usually works on the business side: calendars, meetings, travel, and office support. A personal assistant to a CEO does all of that and also looks after the principal's life outside work, like household vendors, errands, and coordination with family and staff. The company says plainly that this is not a traditional administrative role. It's a right-hand job, and the people who do it well tend to think a step ahead of the person they support.

The company describes success in simple terms. The CEO's time is protected. The calendar is accurate and free of conflicts. Communication is quick and clear. Details big and small get done right, and the CEO and the team feel fully supported.

What experience and working style does the CEO's office want?

Experience matters here, but temperament matters just as much. The pace is demanding, and the company is upfront that the role takes real commitment and flexibility.

What experience is required?

• 5+ years supporting a senior executive, founder, or high-net-worth individual
• Experience in a fast-paced, high-demand environment
• Proven ability to handle business and personal responsibilities together
• Strong organization and time management
• Clear written and verbal communication, including by text
• Close attention to detail and accuracy
• Comfort with Outlook and mobile-based workflows

What working style fits this team?

• Responsive and proactive in communication
• Able to juggle several priorities at once
• Quick to adapt when schedules and needs change
• Willing to handle both strategic and everyday tasks
• Discreet, professional, and sound in judgment

Is this job remote, and can you apply from Florida?

The company is based in New York City and will consider remote candidates who live in New York or Florida. If you're outside those two states, this one isn't a match. For remote candidates, any onsite days and the amount of travel are worked out with the company during interviews, so ask about both early.

What does this Personal Assistant job pay, and what benefits come with it?

The package includes:

• Competitive base salary
• Performance-based bonus
• Comprehensive benefits package
• Long-term incentives
• Direct exposure to senior leadership at a high-growth company

For a national benchmark, the U.S. Bureau of Labor Statistics reports a May 2025 median wage of $76,590 for executive secretaries and executive administrative assistants. That's a national number across all industries, not this company's offer.

Who is recruiting for this Personal Assistant role?

Shelly Hubble, CSP, Frontline Source Group's Senior Vice President of Operations, is the lead executive recruiter for the Manhattan market. She holds the Certified Staffing Professional (CSP) credential from the American Staffing Association and leads the firm's executive recruiting team alongside Founder, President, and CEO Bill Kasko.

The search runs through Frontline's Manhattan office at 550 5th Ave, New York, NY 10036. The office phone line is for employers and business inquiries, and all meetings are by appointment, so candidates should apply online.

How do you apply, and what happens next?

Apply at frontlinesourcegroup.com/how-to-apply.html. You'll never pay a fee as a candidate. If there's a fit, you'll get a confidential call to go over your background, then be presented to the company with a summary, and your recruiter will coordinate interviews, feedback, and the offer. Frontline's interview instructions are worth reading before that first conversation.

What should you have ready before your first call?

Think in examples. Who have you supported, and at what level? How did you manage a calendar that changed by the hour? What household or family logistics have you handled, and how did you protect the principal's privacy? Have you worked inside a team of assistants, and how did you divide the work? Specific stories tell the company far more than a list of duties. Keep confidential names out of your resume and be ready to describe the scope instead.

Know someone who'd be a better fit? Frontline's referral program covers that. You can also browse filled roles on the recent placements page.

How can executives and families hire a personal assistant through Frontline Source Group?

Frontline's personal assistant executive search practice places personal assistants, chiefs of staff, and household managers for executives, founders, and families under strict confidentiality, and its administrative executive search practice covers executive assistants and office leadership. Searches run on a contract, contract-to-hire, or direct hire basis. Every direct hire is covered by the 5-Year Placement Warranty, and Frontline's executive placements hold a 98.94% retention rate. The firm also publishes its fees at frontlinesourcegroup.com/pricing.html, which few staffing firms do. To start a search, submit the employer request form or call the Manhattan office at (646) 814-4499. People. Process. Service.

What do candidates ask most about this New York Personal Assistant job?

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