What Is the Part Time Family Office Executive Assistant Job in Austin, TX?

Published on: Jul 15, 2026

How to Apply

The Part Time Family Office Executive Assistant job in Austin, TX is a direct hire role at 20 to 30 hours per week supporting multiple principals in a private multi-generational family office, blending high-level executive support with personal support and confidential financial documentation. Frontline Source Group is recruiting for this position, backed by a 5-Year Placement Warranty and 5,619 plus placements since 2004.

Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026, ranked #158 in 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association and holds a 5.0-star Trustpilot rating across 683 plus verified reviews. Every direct hire placement is backed by the 5-Year Placement Warranty, 20 times longer than the 90-day industry-standard guarantee, supported by a 98.94% executive placement retention rate.

What is the Part Time Family Office Executive Assistant job in Austin, TX?

This is a direct hire, part time Family Office Executive Assistant position at 20 to 30 hours per week with a private family office in Austin, Texas. The role supports multiple principals simultaneously, providing high-level executive support alongside personal support while managing confidential information with discretion. It is a hybrid schedule with regular access to a Downtown Austin office rather than a fully remote seat.

Who is the hiring company for this Family Office Executive Assistant role?

The client is a private family office supporting a multi-generational entrepreneurial family with interests spanning commercial real estate, private investments, family owned operating companies, and ranch operations. The family values integrity, professionalism, discretion, and mutual respect, and treats employees as trusted partners. Several team members have remained with the organization for decades, which is an unusually strong retention signal for a family office and tells you something real about how the seat is treated.

What does a Family Office Executive Assistant do day to day?

No two days are alike in this role. One day centers on coordinating investor meetings, managing executive calendars, and preparing business correspondence. The next shifts to overseeing vendor relationships, organizing estate documents, coordinating personal appointments, or improving office systems. The person who succeeds here enjoys that variety, anticipates needs before they arise, and operates comfortably in a fast-paced entrepreneurial environment.

What are the responsibilities of this Family Office Executive Assistant position?

• Manage complex calendars, meetings, appointments, reminders, and executive correspondence for multiple principals.
• Coordinate travel, transportation, reservations, itineraries, and meeting logistics.
• Prepare investor meeting materials, reports, presentations, and executive documentation.
• Research, hire, and manage vendors, contractors, and specialty service providers.
• Coordinate banking activities, wire transfers, deposits, and confidential financial documentation.
• Organize legal, financial, estate, and business records while maintaining electronic filing systems.
• Prepare signature packets, maintain shared task lists, and provide exceptional follow-through.
• Coordinate personal appointments, annual family projects, and occasional business-related errands.
• Identify opportunities to improve administrative processes and office organization.
• Anticipate executive needs while managing multiple competing priorities with professionalism and discretion.

What background does this Austin Family Office Executive Assistant job require?

• Bachelor's Degree required.
• 5 plus years of Executive Assistant, Personal Assistant, Chief of Staff, or Family Office experience.
• Experience supporting C-Suite executives, entrepreneurs, private investors, business owners, or high-net-worth individuals.
• Proven success supporting multiple executives or principals while balancing competing priorities.
• Exceptional written and verbal communication skills with impeccable grammar and polished professional correspondence.
• Outstanding organizational, project management, and time management skills.
• Strong proficiency with Microsoft Office Suite, Outlook, Dropbox, Adobe Acrobat, DocuSign, and standard business technology.
• Experience coordinating banking transactions, wire transfers, and confidential financial documentation.
• Experience managing executive calendars, projects, and vendor relationships.
• Excellent research skills with the ability to independently identify solutions.
• Strong critical thinking skills with the ability to anticipate needs and operate proactively.
• Exceptional attention to detail with consistent follow-through and accountability.
• Ability to remain calm under pressure while managing changing priorities.
• Demonstrated professionalism, discretion, emotional intelligence, sound judgment, and a service-oriented mindset.

What experience is highly preferred for this Family Office role?

• Previous Family Office experience.
• Commercial Real Estate, Private Equity, Investment Management, or Wealth Management experience.
• Experience supporting founders, entrepreneurs, executive families, or ultra-high-net-worth individuals.
• Experience supporting multiple principals simultaneously.
• Experience improving administrative systems, workflows, and document management processes.

What are the features and benefits of this part time Executive Assistant job?

• Direct Hire opportunity
• Part time schedule of 20 to 30 hours per week
• Monday through Thursday preferred work schedule
• Flexible hybrid work environment with regular access to a Downtown Austin office
• Flexible start time between approximately 8:00 AM and 10:00 AM
• Prorated Paid Time Off
• Competitive pay

How is a Family Office Executive Assistant different from a corporate Executive Assistant?

A corporate Executive Assistant works inside defined organizational boundaries with an HR function, an IT department, and a finance team handling their own domains. A Family Office Executive Assistant sits where the professional and the personal overlap: the same person coordinating an investor meeting in the morning may be organizing estate documents or arranging a vendor for ranch operations that afternoon. That breadth is why this employer asks for Chief of Staff or Family Office background specifically, and why discretion and sound judgment appear in the requirements alongside calendar and document skills. There is no department to escalate to, so the assistant is the escalation point.

Why does discretion matter so much in a family office role?

This position handles wire transfers, banking coordination, estate records, and confidential financial documentation for a multi-generational family with operating businesses and private investments. Information that would be compartmentalized across several departments in a corporation lands with one person here. That concentration is exactly why the employer weights professionalism, emotional intelligence, and demonstrated discretion as heavily as technical proficiency, and why a decades-long tenure pattern among existing staff is a meaningful signal for anyone considering the seat.

How does the Austin market shape this Family Office Executive Assistant role?

Austin has become a concentration point for private wealth, founder-led companies, and family offices relocating alongside the technology and investment capital that moved into Central Texas over the past decade. That growth created steady demand for executive support professionals who can operate at a principal level rather than a departmental one. Frontline Source Group maintains an Austin office at 100 Congress Avenue, Suite 2000, and recruits administrative and executive support talent across the metro and nationwide from 32 plus offices. Local market details are at frontlinesourcegroup.com/austin.html.

How do you apply for the Family Office Executive Assistant job in Austin, TX?

Apply through the Frontline Source Group application process at frontlinesourcegroup.com/how-to-apply.html. A Frontline Source Group recruiter on the administrative and executive support desk reviews every submission, and candidates who match the background profile are contacted for an initial conversation before any resume reaches the client. There is no fee to candidates at any point.

What makes Frontline Source Group different for executive support candidates?

Three things separate Frontline Source Group from other administrative and executive support staffing firms. First, the 5-Year Placement Warranty on direct hire placements is 20 times longer than the 90-day industry-standard guarantee, which changes how carefully a match is made on both sides. Second, a 98.94% executive placement retention rate against an industry average near 70% reflects placements that hold. Third, Frontline publishes its engagement model openly at frontlinesourcegroup.com/pricing.html, a transparency practice that is rare in staffing and is reinforced by a 5.0-star Trustpilot rating across 683 plus verified reviews.

How do employers hire a Family Office Executive Assistant through Frontline Source Group?

Employers looking to hire a Family Office Executive Assistant, Executive Assistant, Personal Assistant, or Chief of Staff can submit a request at frontlinesourcegroup.com/employer-request-form.html or reach the team at frontlinesourcegroup.com/contact.html. Frontline recruits across the full administrative and executive support stack, detailed at frontlinesourcegroup.com/administrative.html, with C-suite and principal-level searches handled through frontlinesourcegroup.com/executive-search-c-level.html. People. Process. Service.

Frequently Asked Questions: Family Office Executive Assistant Job in Austin, TX

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