What Does This Dallas Architecture Firm Want in an Office Manager?
Published on: Mar 17, 2026
Frontline Source Group is recruiting a direct hire Office Manager for a well-established architecture and planning firm in Dallas, Texas. The role supports executive leadership, runs daily office operations, and produces RFQ responses and client materials in Adobe InDesign and Photoshop. It calls for 5 plus years of senior administrative experience. Because it is a direct hire, this placement is backed by Frontline's 5-Year Placement Warranty, 20 times the 90-day industry standard. Since 2004, Frontline has completed 5,619 plus placements, holds a 98.94% executive placement retention rate, and carries a 5.0-star Trustpilot rating across 683 plus verified reviews.
Frontline Source Group has been named a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026) and ranked #148 on the 2026 Forbes Best Executive Recruiting Firms list. The firm is a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, an Expertise.com Best Staffing Agency, and a member of the American Staffing Association (ASA). Headquartered in Downtown Dallas, Frontline operates 32 plus offices nationwide.
What is this Office Manager opening in Dallas?
This is a full-time, permanent Office Manager position with an architecture and planning firm known for pairing creative design with disciplined operations. The team is collaborative and professional, and it puts a premium on precision, organization, and long client relationships. The Office Manager is the firm's key administrative partner to executive leadership and the person who keeps the office, its documents, and its client touchpoints running well.
The firm's name is confidential in the listing. Qualified candidates learn the firm and its office location during their screening conversation with Frontline.
What will the Office Manager handle day to day?
Expect variety. The job blends executive support, office management, document production, and client-facing coordination, which makes it a strong fit for someone who likes ownership more than a narrow task list.
How does the role support executive leadership?
The Office Manager provides high-level administrative support to the firm's leaders and internal teams. That includes proofreading, formatting, and preparing professional documents and correspondence, managing data entry, spreadsheets, project trackers, and the CRM, and acting as the first point of contact by answering phones, greeting visitors, and handling inquiries.
What does assisting with RFQs and digital submissions involve?
Architecture firms win much of their work through Requests for Qualifications from public agencies, developers, and institutional clients. The Office Manager helps pull together each response, including project sheets, staff resumes, and firm credentials, formats the package in InDesign, and submits it through the client's online portal. RFQ deadlines are fixed, so steady organization here directly affects the firm's ability to win new projects.
What office operations and events does the role own?
- Overseeing supplies, office appearance, and general upkeep
- Maintaining organized physical and digital filing systems
- Coordinating staff training, company meetings, client events, and internal functions
- Managing holiday outreach, client gifts, and event RSVPs
How much of the job touches invoicing, timesheets, and expenses?
The posting lists this as a support function. In practice, that usually means collecting and checking staff timesheets against project codes, gathering and coding expense receipts, and helping leadership or accounting prepare client invoices. Comfort with financial data and accurate record keeping matters, while full accounting ownership is not expected.
What background does the firm require?
- 5 plus years as an Office Manager, Executive Assistant, or in a senior administrative support role
- Strong proficiency with the Microsoft Office Suite
- Required hands-on experience with Adobe InDesign and Photoshop
- Excellent written and verbal communication skills
- Comfort in a fast-paced, constantly changing, in-office setting
- Associate's degree preferred
- Experience supporting executives in professional services, architecture, or design is a plus
Why are Adobe InDesign and Photoshop required?
Architecture firms are judged on how their documents look. Proposals, RFQ responses, project portfolios, and presentation decks all need clean layouts and polished images, and the designers on staff are usually focused on drawings and project delivery. The Office Manager often becomes the production lead for these pieces, using InDesign for multi-page layouts with consistent typography and Photoshop to prepare project photography and renderings. Real production experience, not just familiarity, is what the firm is screening for.
What makes a candidate most competitive?
Beyond the minimums, the strongest candidates bring at least one of the following: prior work at an architecture, engineering, interior design, or other AEC firm, hands-on proposal or RFQ production in a professional services setting, or a track record running the administrative side of a boutique or mid-size firm. Bringing a sample of formatted work, such as a proposal or brochure you built in InDesign, to the interview makes a much stronger case than describing the skill. Frontline's candidate skills testing can also help document your Office proficiency.
What do senior administrative roles pay in Dallas?
The firm has not published a salary, and compensation is discussed with qualified candidates during screening. Federal data shows how the market values this kind of work. In the U.S. Bureau of Labor Statistics May 2025 wage survey for the Dallas-Fort Worth-Arlington metro, office and administrative support jobs make up 12.1 percent of local employment, compared with 11.4 percent nationally, at a mean hourly wage of $24.60. Nationally, the BLS puts the May 2025 median annual wage for executive secretaries and executive administrative assistants at $76,590, compared with $47,540 for general secretaries and administrative assistants, a clear premium for senior, executive-facing roles like this one.
What are the job details and benefits?
- Role: Office Manager supporting executive leadership
- Employer: Established architecture and planning firm (confidential)
- Location: On-site in Dallas, Texas
- Type: Full-time, direct hire
- Software: Microsoft Office Suite, Adobe InDesign, and Adobe Photoshop
- Benefits: 401(k) with employer matching and health insurance
- Placement protection: Backed by the 5-Year Placement Warranty
How is an architecture firm different from a corporate office?
The rhythm is driven by projects rather than the calendar. Workloads build around proposal deadlines, project kickoffs, client presentations, and design reviews instead of quarter-end. The people are highly educated and design-minded, so everything that leaves the office, from a letter to a proposal, is held to a higher visual standard. The Office Manager also works closely with the firm's principals and handles client-facing moments directly, which brings more visibility and more room to grow than a similar role at a large company.
How do you apply, and who is the recruiter?
Apply through Frontline's How to Apply page and mention the Dallas Office Manager role at the architecture firm. Spell out your InDesign and Photoshop experience, including the types of documents you have produced, since that is the main technical screen. After you apply, you may get a call from Lexi Reed, Frontline's AI recruiter, who handles first-round phone conversations.
This search is led by Jessica Payne, Executive Sales Manager and Executive Recruiter on Frontline's Dallas team. Qualified candidates get a full briefing on the firm and the hiring team, plus Frontline's interview instructions, before meeting the principals. Genuine Frontline recruiters only email from @frtline.com addresses, so if you ever receive a suspicious message using the Frontline name, check the scam alert page.
Why apply through Frontline Source Group?
People. Process. Service. is how Frontline works. Candidates get a dedicated recruiter who knows the hiring firm and advocates for them through the interview and offer, at no cost to the candidate. The firm's track record is public: a 5.0-star Trustpilot rating across 683 plus verified reviews, 9 straight years on the Forbes Best Professional Recruiting Firms list, and 9 ClearlyRated Best of Staffing wins for both clients and talent. Frontline also publishes its pricing openly, which is rare in staffing.
Does your Dallas firm need an Office Manager or executive support?
If you run an architecture, engineering, or other professional services firm in Dallas and need an Office Manager, Executive Assistant, or administrative team member, Frontline's Dallas administrative staffing team recruits for contract, contract-to-hire, and direct hire roles. Every direct hire is backed by the 5-Year Placement Warranty, 20 times the 90-day industry standard. Start with the employer request form, review Frontline's pricing, or visit the Dallas office page.
Frequently Asked Questions: Dallas Office Manager at an Architecture Firm
What is the Office Manager role at the Dallas architecture firm?
It is a full-time, direct hire Office Manager position at a well-established architecture and planning firm in Dallas, Texas. The Office Manager supports executive leadership, runs daily office operations, serves as the first point of contact for clients and visitors, produces documents and RFQ responses, and coordinates training, meetings, client events, and internal functions.
Is this Office Manager position direct hire or contract?
This is a direct hire, permanent position with the architecture firm, not a contract assignment. Because it is a direct hire placement, it is backed by Frontline Source Group's 5-Year Placement Warranty, 20 times the 90-day industry standard.
Why does this Office Manager role require Adobe InDesign and Photoshop?
Architecture firms produce a steady stream of designed documents, including RFQ responses, proposal packages, project sheets, capability statements, and client presentations. The Office Manager often lays these out in InDesign and prepares project photos and renderings in Photoshop, so hands-on production experience with both programs is a core requirement, not a nice-to-have.
What does assisting with RFQs involve at an architecture firm?
RFQ stands for Request for Qualifications, the process public agencies, developers, and institutional clients use to evaluate architecture firms before awarding design work. The Office Manager helps assemble the response, gathering project sheets, staff resumes, and firm credentials, formatting the package in InDesign, and submitting it through the client's online procurement portal before the deadline.
How much experience does the Office Manager role require?
The firm wants 5 plus years as an Office Manager, Executive Assistant, or in another senior administrative support role, along with strong Microsoft Office skills and Adobe InDesign and Photoshop experience. An Associate's degree is preferred but not required, and experience in professional services, architecture, or design is a plus.
Is this Office Manager position on-site, hybrid, or remote?
The position is on-site in Dallas, Texas. The posting calls for someone comfortable in a fast-paced, in-office setting, and the job includes greeting visitors, running the physical office, managing paper and digital files, and hosting meetings and client events, all of which require being in the office.
What is the salary for this Office Manager position in Dallas?
The firm has not published a salary range, and compensation details are shared with qualified candidates during screening. For context, the U.S. Bureau of Labor Statistics reported a May 2025 national median annual wage of $76,590 for executive secretaries and executive administrative assistants, the closest federal category to a senior, executive-facing office role.
What benefits come with the Office Manager role?
The architecture firm offers a full-time, direct hire position with a 401(k) plan that includes employer matching, plus health insurance. Your Frontline recruiter can walk through the full benefits package once you are in the interview process.
How do I apply for this Office Manager position in Dallas?
Apply at frontlinesourcegroup.com/how-to-apply.html and mention the Dallas Office Manager role at the architecture firm. Call out your InDesign and Photoshop experience clearly, including the kinds of documents you have produced, because that is the main technical screen for this search.
Who is the Frontline recruiter for this Office Manager search?
This search is handled by Jessica Payne, Executive Sales Manager and Executive Recruiter at Frontline Source Group in Dallas. You can read her background at frontlinesourcegroup.com/jessica-payne-professional-staffing-agency.html. All candidates should start with the online application so their information reaches the right recruiter.
What is the 5-Year Placement Warranty?
The 5-Year Placement Warranty is Frontline Source Group's commitment on direct hire placements, 20 times longer than the 90-day guarantee common in the staffing industry. Details are published at frontlinesourcegroup.com/5year-placement-guarantee.html.
How do I know a Frontline Source Group recruiter is legitimate?
Real Frontline Source Group recruiters only email from an @frtline.com address, never Gmail or another free email service, and Frontline only places people in jobs in the United States. If a message using the Frontline name looks suspicious, send it to legal@frtline.com and review the warning signs at frontlinesourcegroup.com/scam-alert.html.
