Who Is Hiring an Office Assistant in Moore, Oklahoma?
Published on: Nov 6, 2024
A company with a claims office in Moore, Oklahoma is hiring an Office Assistant on a contract-to-hire basis, and Frontline Source Group is running the search. You'd be the first person customers see and hear, answer phones for the claims team, and handle data entry, mail, filing, and correspondence. It's onsite, and direct hire is possible for the right person. Frontline Source Group has completed more than 5,619 placements since 2004, holds a 5.0-star Trustpilot rating across 678 verified reviews, and backs every direct hire with the 5-Year Placement Warranty, which is 20 times longer than the 90-day guarantee most of the industry offers.
Forbes has named Frontline Source Group one of America's Best Professional Recruiting Firms nine years in a row (2018 to 2026) and ranked it #148 on the 2026 Best Executive Recruiting Firms list. The firm is a 9-time ClearlyRated Best of Staffing winner for both client and talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. It's also a member of the American Staffing Association, runs 32 plus offices nationwide, and holds a 98.94% executive retention rate on placements.
What does this Office Assistant job in Moore, Oklahoma involve?
You'd keep the front of the office running. Customers come to you first, in person and on the phone, and you'd make sure they get to the right person on the claims team. In between, there's steady admin work: entering inventory and pricing updates, logging notes, sorting mail, filing, faxing, and writing letters. It's a good fit for someone who's friendly on the phone, careful with data, and happy switching between tasks all day.
What kind of company is hiring?
The client runs a claims operation in Moore, Oklahoma, in the Oklahoma City metro area, with a customer-facing office and a claims staff that relies on front office support. Frontline Source Group doesn't publish client names on open searches, but your recruiter will share the company's name once your background lines up with the role.
What will you do day to day?
- Serve as the first point of contact for customers who visit or call the office
- Answer phones for the claims staff and route calls to the right team members
- Enter inventory and update pricing information accurately in the client's systems
- Enter notes, process mail, file documents, send and receive faxes, and prepare letters and correspondence
- Pitch in with other administrative support for the claims and office team as needed
Is this contract-to-hire or direct hire?
It's set up as contract-to-hire. You'd start on contract through Frontline Source Group so you and the company can both confirm the fit before a permanent offer. If your skills are a strong match from the start, the company will consider hiring you directly instead.
Who is the company looking for?
Someone with office or front desk experience who's comfortable on a busy phone line and doesn't let details slip. You don't need a degree or claims background to apply, though either one helps.
What qualifications are required?
- Prior office, administrative, or front desk experience
- Comfort answering multi-line phones and working with customers
- Strong written and verbal communication, including preparing correspondence
- Microsoft Office skills (Word, Excel, and Outlook) and a willingness to learn the client's systems
- High accuracy with data entry, especially inventory and pricing updates
- Reliable attendance and the ability to work onsite in Moore, Oklahoma
What experience gives you an edge?
- Exposure to claims processing, insurance support, or customer service in a regulated industry
- Experience with mail, filing, and document prep in a high-volume office
- An associate degree or equivalent work experience
Do you need claims or insurance experience?
No. It's preferred, not required. If you've worked a front desk, a reception role, or any office where you handled phones and paperwork, you have the core skills. If you have touched claims or insurance work, even briefly, mention it near the top of your resume.
Where is the job, and what is the schedule?
The job is onsite in Moore, Oklahoma, in the Oklahoma City metro. It isn't remote or hybrid. The exact schedule follows the client's standard business hours, and your recruiter will confirm the details, along with pay and benefit eligibility during the contract, in your first conversation. Once you're working, our Candidate Ambassador page explains who to contact about payroll, time cards, and benefits.
How do you apply for this Moore Office Assistant position?
Apply through Frontline Source Group at frontlinesourcegroup.com/how-to-apply.html. There's never a fee to candidates. Our interview instructions explain what to expect, and our skills testing page covers how assessments work, which is a good way to show off your typing and data entry.
What happens after you apply?
A Frontline Source Group recruiter reviews your background, and if it fits, you'll have a short call about your office experience, the phones and systems you've worked with, and the schedule. From there, you'll have a longer conversation about the role and pay before being referred to the company for an interview. Your recruiter stays with you through the offer and your first day.
Which Frontline Source Group office is handling this search?
This search is run by Frontline Source Group's Oklahoma City office, which covers Moore and the rest of the Oklahoma City metro.
Frontline Source Group, Oklahoma City
100 Park Avenue, Suite 700
Oklahoma City, OK 73102
(405) 236-1100
okc.staffing@frtline.com
The office line is for employers and general business inquiries. Candidates should apply online through the How to Apply page so a recruiter can review your resume. You can learn more about the office on our Oklahoma City staffing agency page.
You can learn more about our administrative staffing and customer service staffing practices, and browse more career resources on our candidates page. If a contract role converts to a permanent hire, that placement is covered by the 5-Year Placement Warranty. Employers can submit a request at frontlinesourcegroup.com/employer-request-form.html or review engagement terms at frontlinesourcegroup.com/pricing.html, and more openings are on our recent placements page.
Frequently Asked Questions: Office Assistant, Moore, Oklahoma
Who is hiring an Office Assistant in Moore, Oklahoma?
A company with a claims office in Moore, Oklahoma is hiring an Office Assistant, and Frontline Source Group is managing the search. A recruiter shares the company's name with candidates whose experience matches the role.
Where is this Office Assistant job located?
The job is onsite in Moore, Oklahoma, in the Oklahoma City metro area. It isn't remote or hybrid. Your recruiter shares the exact address during your first conversation.
Is this position contract, contract-to-hire, or direct hire?
It's contract-to-hire. You'd start on contract through Frontline Source Group, and the company will consider direct hire for candidates whose skills are a strong match from the start.
What does the Office Assistant do day to day?
You'd greet customers, answer phones for the claims staff, enter inventory and pricing updates, log notes, process mail, file, fax, and prepare letters and correspondence.
What qualifications are required for this role?
You'll need prior office, administrative, or front desk experience, comfort with multi-line phones, strong communication skills, Microsoft Office skills, accurate data entry, and reliable onsite attendance in Moore.
Do I need claims or insurance experience?
No. Claims processing, insurance support, or regulated customer service experience is preferred, but it isn't required.
Do I need a college degree?
No. An associate degree is a plus, but equivalent work experience counts just as well.
What are the hours for this Office Assistant job?
The schedule follows the client's standard business hours. Your recruiter confirms the exact hours during your first conversation.
What is the pay for this Office Assistant role?
Pay is competitive and based on experience. A Frontline Source Group recruiter goes over the pay rate, any overtime, and benefit eligibility during the contract in your first conversation.
Which Frontline Source Group office is handling this Moore job?
Frontline Source Group's Oklahoma City office handles this search. The office is at 100 Park Avenue, Suite 700, Oklahoma City, OK 73102, phone (405) 236-1100. Candidates should apply online at frontlinesourcegroup.com/how-to-apply.html.
How do I apply for this Office Assistant job?
Apply at frontlinesourcegroup.com/how-to-apply.html. A Frontline Source Group recruiter reviews every application and reaches out to candidates whose background fits the role.
Is there a fee to candidates for working with Frontline Source Group?
No. Frontline Source Group never charges candidates. The hiring company pays for the search.
