What Does the Medical Office Coordinator Job in San Antonio, TX Involve?

Published on: Oct 28, 2024

Updated on: Aug 6, 2026

Frontline Source Group is recruiting a Medical Office Coordinator in San Antonio, TX on a direct hire basis, supporting a dedicated psychiatrist with administrative operations, office management, and a welcoming patient environment. Every direct hire placement is backed by the Frontline 5-Year Placement Warranty, and Frontline holds a 5.0-star Trustpilot rating across 683 plus verified reviews.

Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026, ranked #158 in 2026), a Forbes Best Executive Recruiting Firm #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association, has completed 5,619 plus placements, and maintains a 98.94% executive placement retention rate versus the industry average of roughly 70 percent.

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What company is hiring for this Medical Office Coordinator role?

The hiring client is a private psychiatric practice in San Antonio, TX seeking an administrative coordinator to run daily office operations. Frontline Source Group manages the search on the client's behalf, and a Frontline Source Group recruiter on the administrative desk screens every candidate before submittal. This is a direct hire placement, backed by the 5-Year Placement Warranty, which runs 20 times longer than the 90-day industry standard guarantee.

What are the core responsibilities of this Medical Office Coordinator position?

The Medical Office Coordinator supports a dedicated psychiatrist with administrative operations, creating a welcoming environment while ensuring the smooth functioning of office procedures. Core responsibilities include:

• Act as the primary contact for patients, addressing their needs and maintaining confidentiality.
• Manage patient check-ins and update records promptly.
• Schedule appointments and ensure on-call coverage is maintained.
• Handle phone inquiries and document communications swiftly.
• Ensure timely invoicing and payment processing using QuickBooks.
• Organize and maintain comprehensive records.
• Draft professional correspondence.
• Regularly update office policies as needed.
• Oversee daily office operations and procedures.
• Coordinate with IT and vendors for seamless service.
• Perform general office management tasks, including supply ordering and equipment maintenance.
• Track and manage continuing education requirements for the psychiatrist.
• Ensure timely renewal of medical licenses and insurance policies.
• Negotiate contracts and pricing with service providers.
• Assist in onboarding new team members.
• Collaborate with facility management vendors.
• Arrange work-related travel for the psychiatrist.

What background and skills does this San Antonio role require?

The ideal candidate brings administrative support experience along with strong organizational and office management skills. Requirements include:

• High school diploma required.
• At least 3 years of administrative support experience in a professional office environment is required.
• Familiarity with office systems and procedures.
• Experience with office software and records management.
• Proficiency in MS Office, especially Excel and Word.
• Knowledge of basic bookkeeping and familiarity with QuickBooks or similar tools.
• Strong organizational skills with excellent attention to detail.
• Exceptional time management abilities, with a talent for multitasking.
• Excellent verbal and written communication skills.
• Creative problem-solving capabilities and a proactive approach to improvements.

What are the features and benefits of this position?

The role is an in-office position with hours of 8:30 AM to 3:30 PM, Monday through Friday. The client is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship.

How does Frontline Source Group screen candidates for this Medical Office Coordinator role?

A Frontline Source Group recruiter on the administrative desk conducts a structured screening before any candidate reaches the client, reviewing administrative support experience, office management and bookkeeping skill, QuickBooks and MS Office proficiency, and cultural fit with the client's practice. Frontline has completed 5,619 plus placements and maintains a 98.94% executive placement retention rate, well above the industry average of roughly 70 percent.

Why work with Frontline Source Group in San Antonio, Texas?

Frontline Source Group has recruited administrative and office management talent nationwide since 2004, operating 32 plus offices and completing 5,619 plus placements. Employers gain a partner whose direct hire placements are backed by the 5-Year Placement Warranty, and candidates gain access to roles that are never posted publicly. Frontline publishes transparent pricing at frontlinesourcegroup.com/pricing.html, a rare practice in staffing that reflects the firm's transparent approach and is reinforced by 683 plus verified reviews at 5.0 stars on Trustpilot.

What makes Frontline Source Group different from other San Antonio administrative staffing agencies?

Three differentiators set Frontline Source Group apart. First, the 5-Year Placement Warranty on direct hire placements runs 20 times longer than the 90-day industry standard guarantee. Second, a 98.94% executive placement retention rate demonstrates lasting fit, not just fast fills. Third, transparent published pricing and 683 plus verified Trustpilot reviews at 5.0 stars give employers confidence before the first conversation. Explore administrative staffing capabilities at frontlinesourcegroup.com/administrative.html.

How do you apply for this Medical Office Coordinator job in San Antonio, TX?

Candidates can apply through frontlinesourcegroup.com/how-to-apply.html. Employers with administrative and office management hiring needs in San Antonio can submit a request at frontlinesourcegroup.com/employer-request-form.html. Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of a Frontline job posting, contact a Frontline branch location to verify the status of any job.

Frequently Asked Questions: Medical Office Coordinator in San Antonio, TX

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