What Is the Contract-to-Hire Executive Assistant Job in Dallas, TX?
Published on: Nov 25, 2025
Updated on: Aug 5, 2026
Frontline Source Group is recruiting a highly organized, proactive Executive Assistant for a full-time, contract-to-hire role in Dallas, Texas, supporting a fast-scaling operation with locations in Dallas and Puerto Rico. The role centers on heavy calendar and email management across multiple time zones, travel coordination, and cross-location communication. Frontline Source Group is a nationwide staffing and executive search firm founded in 2004, rated 5.0 stars across 683 plus verified Trustpilot reviews.
Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026, ranked #158 in 2026), a Forbes Best Executive Recruiting Firm #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association, operates 32 plus offices nationwide, has completed 5,619 plus placements, and maintains a 98.94% executive placement retention rate compared to the industry average of roughly 70 percent.
What does the Executive Assistant job in Dallas involve?
As the Executive Assistant, you manage very busy calendars and communications across a growing business, helping drive operational clarity and continuity across locations in Dallas and Puerto Rico. The role calls for a calendar air traffic controller mindset, with the ability to juggle multiple schedules, emails, and travel plans at once inside a fast-scaling operation.
What are the key responsibilities of this Executive Assistant role?
The position centers on calendar control, communication, and travel logistics. Core responsibilities include:
- Heavy calendar and email management across multiple time zones.
- Travel booking and logistics coordination.
- Management of two separate email accounts and work streams.
- Serving as liaison for internal and external communication.
- Scheduling high-volume meetings with fast-moving priorities.
- Providing real-time communication updates and reminders.
- Handling sensitive documents and scheduling with discretion.
What qualifications does the Executive Assistant position require?
The employer is looking for an organized, adaptable professional who thrives in a startup-like environment:
- 3 years of relevant support or Executive Assistant experience preferred.
- Ability to thrive in fast-paced, startup-like environments.
- Flexibility with working hours, with some evenings and weekends expected.
- Highly organized, proactive, and emotionally intelligent.
- Bilingual English and Spanish preferred.
- Proficient in Microsoft 365 and Zoom, and open to learning Notion and AI tools such as ChatGPT.
- Strong interpersonal and communication skills.
What benefits does the client offer?
The client provides a competitive benefits package for this role:
- Medical, dental, and vision coverage.
- Federal holidays observed.
- Equipment and software licenses provided.
- An entrepreneurial culture with growth potential.
Is this a contract, contract-to-hire, or direct hire position?
This is a full-time contract-to-hire role, which means you start on Frontline Source Group's payroll on a contract basis with the potential to convert to a permanent employee of the client. Contract-to-hire lets both sides confirm fit before making a permanent commitment. When a contract-to-hire role converts to a direct hire, Frontline backs the permanent placement with the 5-Year Placement Warranty, which runs 20 times longer than the 90-day industry standard guarantee.
Why does this role need bilingual English and Spanish skills?
The business operates across Dallas and Puerto Rico, so the Executive Assistant coordinates schedules, travel, and communication across both locations and time zones. Bilingual English and Spanish ability is preferred because it lets the assistant serve as a clear liaison for internal and external communication across the company's full footprint.
Where is the Executive Assistant job located?
The position is based in Dallas, Texas, supporting a business with operations in both Dallas and Puerto Rico. Frontline Source Group is headquartered in Downtown Dallas and recruits across Dallas, Plano, Richardson, Garland, Irving, and the broader metroplex, as well as nationwide. You can learn more about the firm's Dallas presence on the Dallas staffing agency page and its full administrative capability on the administrative staffing page.
What is the difference between an Executive Assistant and an Administrative Assistant?
An Executive Assistant supports leadership directly, managing complex calendars across time zones, travel logistics, high-volume meeting scheduling, and confidential documents, often as the central communication liaison for a business. An Administrative Assistant typically supports a department or office with more general clerical and scheduling tasks. This Dallas role is an executive-support seat, requiring the judgment, discretion, and organization that leadership support demands.
How does Frontline Source Group screen candidates for executive assistant roles?
A Frontline Source Group recruiter on the administrative desk personally screens every candidate for executive support experience, calendar and travel management depth, Microsoft 365 and Zoom proficiency, bilingual ability where required, discretion, and cultural fit before presenting a shortlist to the client. The firm pairs experienced administrative recruiters with its proprietary AI matching platform to surface candidates who fit both the role requirements and the client's fast-scaling environment.
How do you apply for the Executive Assistant job in Dallas?
Candidates can apply directly through the Frontline Source Group application page at frontlinesourcegroup.com/how-to-apply.html. Employers with executive assistant or administrative hiring needs in Dallas or nationwide can submit a request through the employer request form to connect with a recruiter on the administrative desk. Related hiring is covered on the administrative executive search page and the personal assistant executive search page.
Frequently Asked Questions: Executive Assistant Job in Dallas, TX
What is the Executive Assistant job in Dallas, TX?
It is a full-time, contract-to-hire executive-support role in Dallas, Texas, placed by Frontline Source Group. The Executive Assistant manages very busy calendars and communications across a growing business with locations in Dallas and Puerto Rico, focusing on heavy calendar and email management across time zones, travel coordination, and cross-location communication.
Is this a contract, contract-to-hire, or direct hire position?
This is a full-time contract-to-hire role. You start on Frontline Source Group's payroll on a contract basis with the potential to convert to a permanent employee of the client. When a contract-to-hire role converts to direct hire, Frontline backs the permanent placement with the 5-Year Placement Warranty, which runs 20 times longer than the 90-day industry standard guarantee.
What are the key responsibilities of this Executive Assistant role?
Responsibilities include heavy calendar and email management across multiple time zones, travel booking and logistics coordination, managing two separate email accounts and work streams, serving as liaison for internal and external communication, scheduling high-volume meetings with fast-moving priorities, providing real-time updates and reminders, and handling sensitive documents and scheduling with discretion.
What qualifications does the Executive Assistant position require?
The employer prefers 3 years of relevant support or Executive Assistant experience, the ability to thrive in fast-paced, startup-like environments, flexibility with working hours including some evenings and weekends, strong organization and emotional intelligence, bilingual English and Spanish ability, and proficiency in Microsoft 365 and Zoom, with openness to learning Notion and AI tools such as ChatGPT.
Why does this role need bilingual English and Spanish skills?
The business operates across Dallas and Puerto Rico, so the Executive Assistant coordinates schedules, travel, and communication across both locations and time zones. Bilingual English and Spanish ability is preferred because it lets the assistant serve as a clear liaison for internal and external communication across the company's full footprint.
What software should Executive Assistant candidates know?
Candidates should be proficient in Microsoft 365 and Zoom, and open to learning Notion and AI tools such as ChatGPT. Comfort managing multiple calendars, two separate email accounts, and travel logistics tools across time zones is central to the role.
What benefits does the client offer?
The client offers medical, dental, and vision coverage, federal holidays observed, equipment and software licenses provided, and an entrepreneurial culture with growth potential. Full details are shared with candidates during the interview process.
Where is the Executive Assistant job located?
The position is based in Dallas, Texas, supporting a business with operations in both Dallas and Puerto Rico. Frontline Source Group is headquartered in Downtown Dallas and recruits across Dallas, Plano, Richardson, Garland, Irving, and the broader metroplex, as well as nationwide.
What is the difference between an Executive Assistant and an Administrative Assistant?
An Executive Assistant supports leadership directly, managing complex calendars across time zones, travel logistics, high-volume meeting scheduling, and confidential documents, often as the central communication liaison for a business. An Administrative Assistant typically supports a department or office with more general clerical and scheduling tasks.
Does this role require evening or weekend availability?
Yes. The role calls for flexibility with working hours, and some evenings and weekends are expected. This reflects the fast-scaling, startup-like nature of the business and the need to coordinate across Dallas and Puerto Rico time zones.
How does Frontline Source Group screen candidates for executive assistant roles?
A Frontline Source Group recruiter on the administrative desk screens each candidate for executive support experience, calendar and travel management depth, Microsoft 365 and Zoom proficiency, bilingual ability where required, discretion, and cultural fit, supported by the firm's proprietary AI matching platform, before presenting a shortlist to the client.
How do you apply for the Executive Assistant position?
Candidates apply through the Frontline Source Group application page at frontlinesourcegroup.com/how-to-apply.html. A recruiter on the administrative desk reviews qualifications and follows up with candidates who fit the role.
