Executive Assistant Hybrid - Dallas, TX
Published on: Jun 12, 2025
We're seeking two highly organized and proactive Executive Assistants. One will support the Chief Operating Officer and one will support the CEO and a few other leaders . This is a full-time, hybrid position based in Dallas, TX, offering growth within a fast-scaling operation.
Executive Assistant Role:
As the Executive Assistant you will manage very busy calendars and communications across a growing business, helping drive operational clarity and continuity across locations in Dallas and Puerto Rico.
This role requires a calendar air traffic controller mindset, with the ability to juggle multiple schedules, emails, and travel plans.
Heavy calendar and email management across multiple time zones
Travel booking and logistics coordination
Management of two separate email accounts and work streams
Serve as liaison for internal and external communication
Schedule high-volume meetings with fast-moving priorities
Provide real-time communication updates and reminders
Handle sensitive documents and scheduling with discretion
Executive Assistant Background Profile:
1-2 years of relevant support or EA experience preferred
Ability to thrive in fast-paced, startup-like environments
Flexible with working hours (some evenings/weekends expected)
Highly organized, proactive, and emotionally intelligent
Bilingual English/Spanish preferred
Proficient in Microsoft 365, Zoom, and open to learning Notion and AI tools like ChatGPT
Strong interpersonal and communication skills
Features and Benefits of Client:
Hybrid to start; potential for in-office if company relocates to Dallas
Health insurance reimbursed via paycheck
1 PTO and 1 sick day per month
Federal holidays observed
Equipment and software licenses provided
Entrepreneurial culture with growth potential
Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship.
Disclaimer: No sensitive data will be requested until an offer is extended. Contact us to verify any listing.
