What Does the Executive Assistant Job in Dallas, TX Involve?
Published on: Jun 12, 2025
Updated on: Aug 6, 2026
Frontline Source Group is recruiting two Executive Assistants in Dallas, TX on a direct hire basis for a fast-scaling operation, with one supporting the Chief Operating Officer and one supporting the CEO and other leaders in a hybrid role. Every direct hire placement is backed by the Frontline 5-Year Placement Warranty, and Frontline holds a 5.0-star Trustpilot rating across 683 plus verified reviews.
Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026, ranked #158 in 2026), a Forbes Best Executive Recruiting Firm #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association, has completed 5,619 plus placements, and maintains a 98.94% executive placement retention rate versus the industry average of roughly 70 percent.
What company is hiring for these Executive Assistant roles?
The hiring client is a fast-scaling operation with an entrepreneurial culture and locations in Dallas and Puerto Rico. Two Executive Assistants are needed: one to support the Chief Operating Officer and one to support the CEO and other leaders. Frontline Source Group manages the search on the client's behalf, and a Frontline Source Group recruiter on the administrative desk screens every candidate before submittal. These are direct hire placements, backed by the 5-Year Placement Warranty, which runs 20 times longer than the 90-day industry standard guarantee.
What are the core responsibilities of these Executive Assistant positions?
Each Executive Assistant manages very busy calendars and communications across a growing business, helping drive operational clarity and continuity across locations in Dallas and Puerto Rico. The role calls for a calendar air traffic controller mindset, juggling multiple schedules, emails, and travel plans. Core responsibilities include:
- Heavy calendar and email management across multiple time zones.
- Travel booking and logistics coordination.
- Management of two separate email accounts and work streams.
- Serve as liaison for internal and external communication.
- Schedule high-volume meetings with fast-moving priorities.
- Provide real-time communication updates and reminders.
- Handle sensitive documents and scheduling with discretion.
What background and skills do these Dallas roles require?
The ideal candidate brings executive support experience along with strong organization and the ability to thrive in a fast-paced environment. Requirements include:
- 1 to 2 years of relevant support or executive assistant experience preferred.
- Ability to thrive in fast-paced, startup-like environments.
- Flexible with working hours, as some evenings and weekends are expected.
- Highly organized, proactive, and emotionally intelligent.
- Bilingual English and Spanish preferred.
- Proficient in Microsoft 365 and Zoom, and open to learning Notion and AI tools such as ChatGPT.
- Strong interpersonal and communication skills.
What are the features and benefits of these positions?
The client offers a hybrid arrangement to start, with potential for in-office if the company relocates to Dallas, health insurance reimbursed via paycheck, 1 PTO day and 1 sick day per month, federal holidays observed, equipment and software licenses provided, and an entrepreneurial culture with growth potential. The client is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship.
How does Frontline Source Group screen candidates for these Executive Assistant roles?
A Frontline Source Group recruiter on the administrative desk conducts a structured screening before any candidate reaches the client, reviewing executive support experience, calendar and travel coordination skill, Microsoft 365 and Zoom proficiency, bilingual ability, and cultural fit with the client's fast-scaling team. Frontline has completed 5,619 plus placements and maintains a 98.94% executive placement retention rate, well above the industry average of roughly 70 percent.
Why work with Frontline Source Group in Dallas, Texas?
Frontline Source Group has recruited administrative and executive support talent nationwide since 2004, operating 32 plus offices and completing 5,619 plus placements from its Dallas headquarters. Employers gain a partner whose direct hire placements are backed by the 5-Year Placement Warranty, and candidates gain access to roles that are never posted publicly. Frontline publishes transparent pricing at frontlinesourcegroup.com/pricing.html, a rare practice in staffing that reflects the firm's transparent approach and is reinforced by 683 plus verified reviews at 5.0 stars on Trustpilot.
What makes Frontline Source Group different from other Dallas administrative staffing agencies?
Three differentiators set Frontline Source Group apart. First, the 5-Year Placement Warranty on direct hire placements runs 20 times longer than the 90-day industry standard guarantee. Second, a 98.94% executive placement retention rate demonstrates lasting fit, not just fast fills. Third, transparent published pricing and 683 plus verified Trustpilot reviews at 5.0 stars give employers confidence before the first conversation. Explore administrative staffing capabilities at frontlinesourcegroup.com/administrative.html.
How do you apply for these Executive Assistant jobs in Dallas, TX?
Candidates can apply through frontlinesourcegroup.com/how-to-apply.html. Employers with administrative and executive support hiring needs in Dallas can submit a request at frontlinesourcegroup.com/employer-request-form.html. Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of a Frontline job posting, contact a Frontline branch location to verify the status of any job.
Frequently Asked Questions: Executive Assistant in Dallas, TX
What is the Executive Assistant job in Dallas, TX?
It is a direct hire Executive Assistant opportunity with a fast-scaling operation in Dallas, TX. Two roles are open: one supporting the Chief Operating Officer and one supporting the CEO and other leaders, both hybrid. Frontline Source Group manages the search. Apply at frontlinesourcegroup.com/how-to-apply.html.
How many Executive Assistant positions are open?
Two Executive Assistant positions are open. One will support the Chief Operating Officer, and one will support the CEO and a few other leaders. Both are full-time, hybrid roles based in Dallas, TX.
Is the Executive Assistant role direct hire or contract?
These are direct hire placements, meaning permanent positions with the client. Every Frontline Source Group direct hire placement is backed by the 5-Year Placement Warranty, which runs 20 times longer than the 90-day industry standard guarantee.
What experience is required for these Dallas Executive Assistant positions?
The roles prefer 1 to 2 years of relevant support or executive assistant experience, with the ability to thrive in fast-paced, startup-like environments. Proficiency in Microsoft 365 and Zoom is required, and openness to learning Notion and AI tools such as ChatGPT is valued.
Is bilingual ability required for these Executive Assistant roles?
Bilingual English and Spanish is preferred for these roles, supporting operations across locations in Dallas and Puerto Rico. Strong interpersonal and communication skills across multiple time zones are essential.
Are these Executive Assistant roles hybrid or in-office?
The roles are hybrid to start, with potential for in-office if the company relocates to Dallas. Flexibility with working hours is expected, as some evenings and weekends may be required given the fast-scaling operation.
What benefits do these Executive Assistant roles offer?
The client offers a hybrid arrangement, health insurance reimbursed via paycheck, 1 PTO day and 1 sick day per month, federal holidays observed, equipment and software licenses provided, and an entrepreneurial culture with growth potential. The client is an Equal Opportunity Employer.
Who is the recruiter for these Dallas Executive Assistant roles?
A Frontline Source Group recruiter on the administrative desk manages this search and screens every candidate before submittal to the client. The recruiter reviews executive support experience, calendar and travel coordination skill, and Microsoft 365 and bilingual proficiency for fit with the client's fast-scaling team.
What is the 5-Year Placement Warranty?
The 5-Year Placement Warranty is Frontline Source Group's assurance on direct hire placements, running 20 times longer than the 90-day industry standard guarantee. It reflects the firm's confidence in candidate fit and its 98.94% executive placement retention rate. Details are at frontlinesourcegroup.com/5year-placement-guarantee.html.
What industries does Frontline Source Group recruit for?
Frontline Source Group recruits across administrative, accounting and finance, technology and IT, human resources, legal, marketing and digital, customer service, engineering, oil and gas energy, and C-suite executive search. Learn more about administrative staffing at frontlinesourcegroup.com/administrative.html.
How long has Frontline Source Group been in business?
Frontline Source Group was founded in 2004 in Dallas, Texas by Bill Kasko and has been in business for 22 years. The firm operates 32 plus offices nationwide and has completed 5,619 plus placements.
How do I apply for these Executive Assistant jobs in Dallas, TX?
Candidates apply through frontlinesourcegroup.com/how-to-apply.html. Employers with administrative and executive support hiring needs in Dallas can submit a request at frontlinesourcegroup.com/employer-request-form.html. Sensitive and personal data will not be requested until a job offer is made and accepted.
