What Does an Executive and Personal Assistant Job in Austin, TX Involve, and How Do You Apply?
Published on: Sep 16, 2025
Updated on July 27, 2026
This Executive and Personal Assistant role in Austin, TX is a direct hire opportunity supporting two senior leaders at a private equity firm, managing complex calendars, domestic and international travel, correspondence, and select personal tasks with discretion. The position requires 5 to 7 plus years of executive or personal assistant experience. Frontline Source Group, a Forbes Best Professional Recruiting Firm for nine consecutive years with a 98.94% placement retention rate, places this role with the 5-Year Placement Warranty on direct hires.
Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026, ranked #158 in 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency. The firm holds a 5.0-star rating across 683 plus verified Trustpilot reviews, has completed 5,619 plus placements across 32 plus offices nationwide, and is a member of the American Staffing Association (ASA).
What is this Executive and Personal Assistant position in Austin?
Our client is a well-established and growing private equity firm in Austin, Texas seeking a highly organized Executive and Personal Assistant to provide dedicated support to two senior leaders. The firm manages multi-million-dollar investments and partners with high-level executives and entrepreneurs across industries. This is a direct hire role in a fast-paced, professional environment known for its entrepreneurial spirit, collaborative culture, and emphasis on precision and excellence.
What are the primary responsibilities of this executive assistant role?
The Executive and Personal Assistant provides high-level support to two senior leaders, requiring proactive judgment and polished professionalism. Core responsibilities include:
- Manage complex and frequently changing calendars, including internal and external meetings across multiple time zones.
- Arrange and coordinate domestic and international travel, including flights, hotels, ground transport, and itineraries.
- Handle travel booking and expense reporting as a core function.
- Provide daily executive support to two senior leaders, ensuring follow-through and accuracy on all commitments.
- Act as a communication liaison, drafting, reviewing, and managing correspondence on behalf of executives.
- Prepare agendas and meeting materials and ensure timely follow-up actions.
- Provide occasional personal assistance, including errands, reservations, and ad hoc requests, to enable executive focus on core responsibilities.
- Coordinate with internal teams and vendors to maintain seamless office operations.
- Support special projects with light research, data organization, and other assigned tasks.
What qualifications and background does this role require?
This Austin private equity assistant position calls for a specific executive-support background:
- 5 to 7 plus years of Executive Assistant or Personal Assistant experience supporting senior executives.
- Experience in financial services, private equity, or professional services preferred; open to candidates from other high-demand industries.
- Exceptional organizational skills and proven ability to manage shifting priorities.
- Strong attention to detail, accuracy, and follow-through.
- Professional demeanor with strong interpersonal skills and a polished, approachable style.
- Strong written and verbal communication abilities.
- Proficiency with Microsoft Office Suite, Outlook, and modern collaboration tools.
What skills make an executive assistant successful in a private equity firm?
Supporting private equity leadership demands more than calendar management. Success in this Austin role hinges on discretion with confidential information, the judgment to prioritize across two executives with competing demands, fluency in coordinating multi-time-zone travel and meetings, and the polish to represent senior leaders in correspondence. Advanced Microsoft Outlook and Office skills underpin the daily execution, while a proactive, resourceful mindset keeps a fast-paced investment environment running smoothly.
What are the features and benefits of this executive assistant position?
The direct hire package reflects a firm that invests in the people who support its leadership:
- Comprehensive medical, dental, and vision benefits.
- Generous paid time off and paid holidays.
- Retirement savings plan with employer contributions.
- Exciting, fast-paced work environment with exposure to private equity and financial services.
- Direct access to senior leadership and the opportunity to play a pivotal role in executive support.
- Collaborative, professional team culture where accuracy, reliability, and initiative are highly valued.
Why apply for executive assistant jobs through Frontline Source Group?
Frontline Source Group recruits administrative and executive support talent nationwide, with deep expertise on its administrative staffing desk. Candidates work with a Frontline recruiter who understands the demands of high-level executive support, screens for both skill and culture fit, and advocates on their behalf. Every direct hire placement is backed by the 5-Year Placement Warranty, 20 times longer than the 90-day guarantee that is standard across the staffing industry, which signals how seriously Frontline takes lasting placements.
What does Frontline Source Group's screening process look like?
A Frontline Source Group recruiter reviews every candidate submission before connecting applicants to client opportunities. Screening covers executive support experience, organizational and communication strengths, discretion, and the technical proficiency the role demands, ensuring candidates are matched to firms where they can succeed long term. This rigor is reflected in the firm's 98.94% placement retention rate against a 70 percent industry average.
How do you apply for this Executive and Personal Assistant job in Austin?
To apply for this Austin executive assistant role, visit the how to apply page, where a Frontline Source Group recruiter reviews every submission. Employers seeking executive or personal assistant talent can submit a hiring request through the employer request form. You can also explore Frontline's full footprint on the locations page.
Frequently Asked Questions: Executive and Personal Assistant Job in Austin, TX
What are the primary responsibilities of an executive and personal assistant in Austin, TX?
The role provides high-level support to two senior leaders, managing complex multi-time-zone calendars, coordinating domestic and international travel, handling expense reporting, drafting and managing correspondence, preparing meeting materials, and providing occasional personal assistance. It also includes coordinating with internal teams and vendors and supporting special projects with research and data organization.
What qualifications are required for this executive assistant role in Austin?
This position requires 5 to 7 plus years of executive or personal assistant experience supporting senior executives, preferably in financial services, private equity, or professional services, though candidates from other high-demand industries are considered. It also calls for exceptional organizational skills, strong attention to detail, polished communication, and proficiency with Microsoft Office Suite, Outlook, and modern collaboration tools.
What skills make an executive assistant successful in a private equity firm?
Success hinges on discretion with confidential information, the judgment to prioritize across two executives with competing demands, fluency in coordinating multi-time-zone travel and meetings, and the polish to represent senior leaders in correspondence. Advanced Microsoft Outlook and Office skills underpin daily execution in a fast-paced investment environment.
Is this Executive and Personal Assistant position in Austin a direct hire role?
Yes. This Austin executive assistant position is a direct hire opportunity, meaning a permanent placement with the client private equity firm. Frontline Source Group backs every direct hire with the 5-Year Placement Warranty, which runs 20 times longer than the 90-day guarantee standard across the staffing industry.
How much executive support experience does this Austin role require?
The role requires 5 to 7 plus years of executive assistant or personal assistant experience supporting senior executives. Experience in financial services, private equity, or professional services is preferred, but candidates from other high-demand industries with comparable executive-support backgrounds are encouraged to apply.
What software and tools should this executive assistant know?
The role requires proficiency with Microsoft Office Suite, Microsoft Outlook, and modern collaboration tools. Outlook is central to managing complex, frequently changing calendars across multiple time zones, while Office tools support correspondence, agendas, meeting materials, expense reporting, and light research for special projects.
What benefits come with this executive assistant position?
The direct hire package includes comprehensive medical, dental, and vision benefits, generous paid time off and holidays, a retirement savings plan with employer contributions, direct access to senior leadership, and a collaborative professional team culture where accuracy, reliability, and initiative are highly valued.
How do I apply for this Executive and Personal Assistant job in Austin?
To apply, visit the how to apply page, where a Frontline Source Group recruiter reviews every submission and connects qualified candidates to this and other executive support opportunities. Employers seeking executive or personal assistant talent can submit a hiring request through the employer request form.
What is the 5-Year Placement Warranty?
The 5-Year Placement Warranty is Frontline Source Group's commitment on direct hire placements. It runs 20 times longer than the 90-day guarantee that is standard across the staffing industry and reflects the firm's 98.94 percent placement retention rate against a 70 percent industry average.
Why apply for executive assistant jobs through Frontline Source Group?
Frontline Source Group recruits administrative and executive support talent nationwide, with a recruiter who understands the demands of high-level executive support, screens for skill and culture fit, and advocates for candidates. The firm is a Forbes Best Professional Recruiting Firm for 9 consecutive years with a 5.0-star Trustpilot rating across 666 plus verified reviews.
Does this role include personal assistant duties as well as executive support?
Yes. Alongside core executive support, the role includes occasional personal assistance such as errands, reservations, and ad hoc requests that enable the two senior leaders to focus on their core responsibilities. The blend of executive and personal support is why discretion and resourcefulness are essential to the position.
How long has Frontline Source Group been placing administrative talent?
Frontline Source Group was founded in Dallas in 2004 and has 22 years of recruiting experience. The firm operates 32 plus offices nationwide, has completed 5,619 plus placements, and maintains a 98.94 percent placement retention rate across the disciplines it serves, including administrative and executive support.
