Who Is Hiring an Estate and Probate Administration Paralegal in Dallas, Texas?

Published on: Nov 21, 2024

Updated on: Aug 17, 2026

A large, Texas-based multi-practice law firm in Dallas is hiring an Estate and Probate Administration Paralegal on a direct hire, in-office basis to manage probate applications, heirship proceedings, creditor notices, inventories, and county e-filing across Texas jurisdictions. The search is managed by Frontline Source Group's legal staffing practice and backed by the 5-Year Placement Warranty. Frontline Source Group, founded in Dallas in 2004, has completed 5,619 with a 98.94% executive placement retention rate, operates 32 plus offices nationwide, and holds a 5.0-star Trustpilot rating across 676 plus verified reviews. There is never a fee for candidates.

What is the Estate and Probate Administration Paralegal role in Dallas, TX?

The Estate and Probate Administration Paralegal plays a critical part in the smooth and efficient management of estate matters, ensuring compliance with Texas probate procedure while providing excellent client service. The paralegal owns the probate and heirship workflow from initial application through final filings, works directly with clients, witnesses, and the court, and supports the firm's estate planning attorneys. It is a full-time, in-office, direct hire position in Dallas, Texas.

What does the law firm look like?

• Large, Texas-based multi-practice law firm
• Family atmosphere with an excellent work environment and social events
• In-office position in Dallas

The hiring firm's identity is confidential at this stage. Frontline shares full details with qualified candidates after an initial recruiter conversation.

What are the probate administration responsibilities?

• Prepare and file probate applications to initiate the administration of estates
• Communicate with clients to gather necessary details and provide guidance throughout the process
• Coordinate the execution of legal documents, including proofs of will and other necessary filings
• Schedule hearings with clients and the court, ensuring all parties are properly prepared
• Draft key legal documents, including Waivers and Notices, to ensure smooth proceedings
• Handle post-hearing paperwork, ensuring proper filing and follow-up with clients on next steps
• Manage the creditor notice process and ensure timely publication as required by law
• Prepare and file inventory documents or affidavits in lieu, as needed

What are the heirship proceeding responsibilities?

• Draft and file applications for heirship proceedings, ensuring all necessary legal steps are followed
• Engage with clients to collect essential information and provide updates on proceedings
• Prepare documents such as motions to appoint attorneys ad litem and coordinate execution of required filings
• Work with witnesses to ensure service and publication requirements are met
• Coordinate hearings, scheduling appointments with clients, witnesses, and the court
• Handle Notices of Hearing and communicate details to all involved parties
• File and execute final legal documents post-hearing, ensuring all filings are complete
• Assist in the creditor notice process and draft necessary inventory filings
• Coordinate bond procurement when required, ensuring timely execution and delivery
• Prepare and record Executor Deeds and Affidavits of Heirship electronically
• Maintain up-to-date knowledge of county-specific e-filing requirements across all jurisdictions

What general administrative support does the role include?

• Conduct regular meetings with attorneys to review the progress of estate cases and ensure deadlines are met
• Track key deadlines such as hearings and inventory submissions and maintain them accurately on the firm's activity chart
• Assist with closing estate files, including preparing closing letters to clients and ensuring all documents are filed
• Provide backup support for Estate Planning matters when needed, including drafting and assisting with signings

What background does the Estate and Probate Paralegal need?

• Proven experience as a paralegal in estate and probate administration, preferably in Texas
• Strong knowledge of probate law and legal procedures in estate administration
• Excellent organizational skills with the ability to manage multiple cases and meet deadlines
• Exceptional written and verbal communication skills with a client-focused approach
• Proficiency in legal software and tools used for document management and e-filing
• Ability to work collaboratively in a team-oriented environment, supporting attorneys and clients alike

What benefits does the law firm offer?

• Health, dental, and vision insurance
• Health savings account (HSA)
• Life insurance
• Paid time off, with accrual beginning after 90 days
• Tuition reimbursement
• Paid parking
• Excellent work environment with social events

The firm is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship; the client cannot sponsor visas.

Why apply for this paralegal role through Frontline Source Group?

Frontline Source Group's legal staffing practice places paralegals, legal assistants, attorneys, and legal operations professionals for law firms and corporate legal departments across Dallas-Fort Worth and nationwide, with legal executive search for senior roles. Direct hire placements like this one carry the 5-Year Placement Warranty, 20 times longer than the 90-day industry standard guarantee. Frontline's corporate headquarters is in Downtown Dallas, and the firm serves the Metroplex through its Dallas and Plano offices. Frontline is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency, and is a member of the American Staffing Association. Law firms can review the engagement model at frontlinesourcegroup.com/pricing.html.

How do you apply for the Estate and Probate Administration Paralegal position?

Submit your resume at frontlinesourcegroup.com/how-to-apply.html. A Frontline legal recruiter reviews your background against this role and other paralegal and legal support openings in Dallas, and all meetings are by scheduled appointment. Law firms and legal departments hiring paralegals in Dallas or any other market can submit a request at frontlinesourcegroup.com/employer-request-form.html.

Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of a Frontline Source Group job posting, contact one of our branch locations to verify the status of any job.

Frequently Asked Questions: Estate and Probate Paralegal in Dallas, TX

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