Who is hiring an Administrative Assistant in Midland, Texas?
Published on: Oct 21, 2025
A growing energy services company in Midland, Texas, is hiring an Administrative Assistant through Frontline Source Group for a full-time, permanent role running daily office operations, purchase orders and delivery tickets, inventory, HR, and payroll databases, onboarding support, and rotational employee housing coordination. The placement is backed by the 5-Year Placement Warranty and is recruited by Lindsey Davidson, CDR. Frontline Source Group has completed 5,619 placements and holds a 5.0-star Trustpilot rating across 683 verified reviews.
What is the Administrative Assistant job in Midland?
The employer is a growing energy services company in Midland, Texas, in the heart of the Permian Basin. The Administrative Assistant keeps the office running for a field-driven team, supporting purchasing, customer orders, HR and payroll processes, and the logistics of rotational crews.
What does the Midland Administrative Assistant do day to day?
Purchasing, orders, and inventory
- Manage procurement of supplies and equipment.
- Generate purchase orders and delivery tickets for customer orders.
- Maintain and update inventory and workflow databases.
HR, payroll, and employee support
- Maintain HR and payroll databases.
- Assist with new hire onboarding in collaboration with HR.
- Guide employees on administrative and payroll processes.
- Coordinate temporary housing for rotational employees, including scheduling and answering questions.
Office operations and communication
- Perform daily administrative duties to keep the office running smoothly.
- Operate and maintain office equipment such as copiers, printers, scanners, and fax machines.
- Organize and maintain local files and records, and retrieve information to answer requests.
- Handle phone calls, take messages, and redirect calls.
- Manage incoming and outgoing mail and correspondence.
- Liaise with employees, clients, and suppliers to share information and resolve inquiries.
- Schedule meetings, manage calendars, and arrange appointments.
What background does the Administrative Assistant need?
Required:
- High school diploma or equivalent.
- Minimum of 2 years of administrative experience.
- Strong computer skills and the ability to learn new software quickly.
- Proficiency in Microsoft Word, Excel, and Outlook.
- A proactive, detail-oriented, and well-organized approach.
A plus:
- Prior purchase order experience (highly desirable).
- Familiarity with timekeeping systems.
What benefits does the Midland employer offer?
- Full-time, permanent direct hire role with a growing team.
- Medical, dental, pharmacy, and vision coverage.
- Flexible Spending Account (FSA) and Health Savings Account (HSA).
- 401(k) with matching contributions.
- Employee Assistance Program.
Where is the Administrative Assistant job located?
The position is with the employer in Midland, Texas. Administrative professionals across the Midland and Odessa area and the broader Permian Basin are encouraged to apply. Frontline Source Group recruits for West Texas employers through its oil, gas, and energy staffing practice and its network of 32 plus offices, listed on the locations page.
Who is the recruiter for this Midland job?
Lindsey Davidson, CDR, Senior Lead Executive Recruiter at Frontline Source Group, leads this search. Lindsey holds the Certified Diversity Recruiter credential and specializes in administrative, human resources, and health, safety, and environment recruiting. She reviews every submission for this role.
Why work with Frontline Source Group on this placement?
Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, ClearlyRated Diamond Award recipient, Inc. 5000 honoree, and Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association (ASA), has operated since 2004, runs 32 plus offices nationwide, and maintains a 98.94% executive placement retention rate against an industry average of 70 percent. Every direct hire, including this one, is backed by the 5-Year Placement Warranty, 20 times longer than the 90-day industry standard. Candidates pay nothing to work with Frontline. People. Process. Service.
How do you apply for the Administrative Assistant job in Midland?
Apply through the how to apply page. Lindsey Davidson reviews every submission for this search and contacts qualified candidates directly to discuss the role, the employer, and next steps. Candidates can prepare with Frontline's skills testing and interview instructions resources. Learn more about Frontline's administrative staffing practice or browse the recent placements page.
Frequently Asked Questions: Administrative Assistant Job in Midland, TX
Who is hiring an Administrative Assistant in Midland, Texas?
A growing energy services company in Midland, Texas, is hiring an Administrative Assistant through Frontline Source Group. The employer name is shared with qualified candidates during the recruiting process led by Lindsey Davidson, CDR, Senior Lead Executive Recruiter.
Is the Midland Administrative Assistant job full-time and permanent?
Yes. This is a full-time, permanent direct hire position with the employer, and it is backed by Frontline Source Group's 5-Year Placement Warranty, 20 times longer than the 90-day industry standard.
What does the Midland Administrative Assistant do?
The Administrative Assistant runs daily office operations, procures supplies and equipment, generates purchase orders and delivery tickets, maintains inventory, HR, payroll, and workflow databases, supports new hire onboarding, guides employees on administrative and payroll processes, handles phones and mail, and manages calendars and meetings.
Does the role coordinate housing for rotational employees?
Yes. The Administrative Assistant coordinates temporary housing for rotational employees, including scheduling and answering housing questions, which is common for energy services crews in the Permian Basin.
How much experience does the role require?
The role requires a high school diploma or equivalent and a minimum of 2 years of administrative experience.
Is purchase order experience required?
Prior experience with purchase orders is highly desirable, and familiarity with timekeeping systems is a plus.
Do I need oil and gas industry experience?
Energy industry experience is not listed as a requirement. Strong administrative experience, purchase order work, and Microsoft Office skills matter most.
What software skills are required?
Candidates need proficiency in Microsoft Word, Excel, and Outlook, strong computer skills, and the ability to learn new software programs quickly.
What benefits come with the Midland Administrative Assistant job?
The employer offers medical, dental, pharmacy, and vision coverage, a Flexible Spending Account and Health Savings Account, a 401(k) with matching contributions, and an Employee Assistance Program.
Who is the recruiter for this Midland job?
Lindsey Davidson, CDR, Senior Lead Executive Recruiter at Frontline Source Group, leads this search. She holds the Certified Diversity Recruiter credential and specializes in administrative, human resources, and health, safety, and environment recruiting. Her bio is at frontlinesourcegroup.com/lindsey-davidson-professional-staffing-agency.html.
How do I apply for the Administrative Assistant job in Midland?
Apply through Frontline Source Group's how to apply page at frontlinesourcegroup.com/how-to-apply.html. Lindsey Davidson contacts qualified candidates directly to discuss the role, the employer, and next steps.
What is the 5-Year Placement Warranty?
The 5-Year Placement Warranty is the Frontline Source Group direct hire warranty, 20 times longer than the 90-day guarantee most staffing agencies provide. Full terms are at frontlinesourcegroup.com/5year-placement-guarantee.html.
