Who is hiring an Executive Administrative Assistant in Dallas, TX?
Published on: Dec 11, 2025
An art advisory firm in Dallas, Texas, is hiring an Executive Administrative Assistant through Frontline Source Group for a permanent, onsite, non-client-facing role managing documents and gallery image files, Adobe Acrobat and Outlook work, and shipping coordination, Monday to Friday from 10 AM to 6 PM with 100 percent employer-paid insurance. The placement is backed by the 5-Year Placement Warranty and is recruited by Lindsey Davidson, CDR. Frontline Source Group has completed 5,619 placements and holds a 5.0-star Trustpilot rating across 683 verified reviews.
What is the Executive Administrative Assistant job in Dallas?
The client is an art advisory firm in Dallas, Texas, seeking a highly organized, detail-oriented Executive Assistant on a permanent basis. The role provides onsite administrative support in a quiet, focused office and works with a small team that includes the Owner, the Operations Manager, and billing staff. It is not a client-facing role.
What does the Dallas Executive Assistant do day to day?
Documents, files, and gallery images
- Manage extensive paper filing and digital document organization.
- Organize and maintain image files sourced from galleries and vendors.
- Create and edit documents in Microsoft Word and build basic Excel spreadsheets.
- Use Adobe Acrobat for file manipulation and editing.
Correspondence and writing
- Compose and refine internal and external email in Outlook.
- Type and transcribe emails from verbal instructions.
Shipping and office operations
- Assist with shipping arrangements, packaging, and tracking documentation.
- Support day-to-day office operations and general administrative duties.
What background does the Executive Assistant need?
Required qualifications:
- Minimum of 1 year of relevant experience in a similar role.
- Strong organization and exceptional attention to detail.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Working knowledge of Adobe Acrobat beyond basic PDF viewing.
- Excellent written communication, with a focus on grammar, clarity, and formatting.
- Ability to type proficiently and turn verbal instructions into polished writing.
- A professional, calm demeanor and comfort with direct communication.
- Ability to work onsite Monday to Friday.
- Comfort with repetitive filing tasks and a quiet work setting.
- Ability to navigate stairs daily in a two-story office.
A plus:
- Basic Photoshop skills, such as cropping and light adjustments.
What schedule and benefits does the Dallas firm offer?
- Permanent, direct hire role.
- Hours from 10:00 AM to 6:00 PM with a 30-minute lunch break.
- 100 percent employer-paid insurance coverage.
- 2 weeks of annual vacation.
- A 1-week office closure between Christmas and New Year.
- 4 sick days per year.
- Company parking.
Where is the Executive Assistant job located?
The position is onsite at the firm's two-story office in Dallas, Texas, and requires daily stair access. Administrative professionals across the Dallas area, including Uptown, Highland Park, University Park, the Design District, and Oak Lawn, are encouraged to apply. Frontline Source Group serves the market from its Dallas office and its corporate headquarters at 901 Main Street, Suite 4650.
Frontline Source Group Dallas Staffing Agency
4245 North Central Expressway, Suite 300, Dallas, TX 75205
Employers: (214) 744-5627
Candidates: apply online at frontlinesourcegroup.com/how-to-apply.html
Who is the recruiter for this Dallas job?
Lindsey Davidson, CDR, Senior Lead Executive Recruiter at Frontline Source Group, leads this search. Lindsey holds the Certified Diversity Recruiter credential and specializes in administrative, human resources, and health, safety, and environment recruiting. She reviews every submission for this role.
Why work with Frontline Source Group on this placement?
Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), Forbes Best Executive Recruiting Firms #148 (2026), 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, ClearlyRated Diamond Award recipient, Inc. 5000 honoree, and Expertise.com Best Staffing Agency. The firm is a member of the American Staffing Association (ASA), has operated since 2004, runs 32 plus offices nationwide, and maintains a 98.94% executive placement retention rate against an industry average of 70 percent. Every direct hire, including this one, is backed by the 5-Year Placement Warranty, 20 times longer than the 90-day industry standard. Candidates pay nothing to work with Frontline. People. Process. Service.
How do you apply for the Executive Assistant job in Dallas?
Apply through the how to apply page. Lindsey Davidson reviews every submission for this search and contacts qualified candidates directly to discuss the role, the employer, and next steps. The role involves heavy typing and written communication, so candidates can prepare with Frontline's skills testing and interview instructions resources. Learn more about Frontline's administrative staffing practice or browse the recent placements page.
Frequently Asked Questions: Executive Assistant Job in Dallas, TX
Who is hiring an Executive Administrative Assistant in Dallas, TX?
An art advisory firm in Dallas, Texas, is hiring an Executive Administrative Assistant through Frontline Source Group. The employer name is shared with qualified candidates during the recruiting process led by Lindsey Davidson, CDR, Senior Lead Executive Recruiter.
Is the Dallas Executive Assistant job permanent?
Yes. This is a permanent, direct hire position with the art advisory firm, and it is backed by Frontline Source Group's 5-Year Placement Warranty, 20 times longer than the 90-day industry standard.
What are the hours for this Dallas Executive Assistant job?
The schedule is onsite, Monday to Friday, from 10:00 AM to 6:00 PM with a 30-minute lunch break.
What does the Executive Assistant do at the art advisory firm?
The Executive Assistant manages paper filing and digital documents, organizes image files from galleries and vendors, creates Word documents and basic Excel spreadsheets, edits files in Adobe Acrobat, drafts Outlook emails, transcribes emails from verbal instructions, and assists with shipping, packaging, and tracking documentation.
Is this a client-facing role?
No. This is a non-client-facing role. The Executive Assistant works with a small team that includes the Owner, the Operations Manager, and billing staff.
How much experience does the role require?
The role requires a minimum of 1 year of relevant experience in a similar position, along with strong organization, attention to detail, and excellent written communication.
What software skills are required?
Candidates need proficiency in Microsoft Word, Excel, and Outlook and a working knowledge of Adobe Acrobat beyond basic PDF viewing. Basic Photoshop skills such as cropping and light adjustments are a plus.
Are there physical requirements for this job?
The office is a quiet, two-story space, and the role requires daily stair access.
What benefits come with the Dallas Executive Assistant job?
The firm offers 100 percent employer-paid insurance coverage, 2 weeks of annual vacation, a 1-week office closure between Christmas and New Year, 4 sick days per year, and company parking.
Who is the recruiter for this Dallas job?
Lindsey Davidson, CDR, Senior Lead Executive Recruiter at Frontline Source Group, leads this search. She holds the Certified Diversity Recruiter credential and specializes in administrative, human resources, and health, safety, and environment recruiting. Her bio is at frontlinesourcegroup.com/lindsey-davidson-professional-staffing-agency.html.
How do I apply for the Executive Assistant job in Dallas?
Apply through Frontline Source Group's how to apply page at frontlinesourcegroup.com/how-to-apply.html. Lindsey Davidson contacts qualified candidates directly to discuss the role, the employer, and next steps.
What is the 5-Year Placement Warranty?
The 5-Year Placement Warranty is the Frontline Source Group direct hire warranty, 20 times longer than the 90-day guarantee most staffing agencies provide. Full terms are at frontlinesourcegroup.com/5year-placement-guarantee.html.
