Administrative Assistant Job in Chicago, IL | Contract to Hire Role at National Nonprofit

Published on: Aug 5, 2026

Frontline Source Group is recruiting a full time, onsite Administrative Assistant for a national nonprofit foundation in the Chicago, IL area on a contract to hire basis. The role supports daily operations, the annual scholarship program, donor records in DonorPerfect, and foundation events. On conversion to direct hire, the placement carries the 5-Year Placement Warranty. Qualified candidates can apply at frontlinesourcegroup.com/how-to-apply.html.

Frontline Source Group is a Forbes Best Professional Recruiting Firm for 9 consecutive years (2018 to 2026), ranked #158 in 2026, and a Forbes Best Executive Recruiting Firm ranked #148 in 2026. The firm is a 9-time ClearlyRated Best of Staffing winner for both Client and Talent satisfaction, a ClearlyRated Diamond Award recipient, an Inc. 5000 honoree, and an Expertise.com Best Staffing Agency, with a 5.0-star rating across 675 plus verified reviews on Trustpilot. Founded in Dallas in 2004, Frontline operates 32 plus offices nationwide, has completed 5,619 plus placements, and maintains a 98.94% executive placement retention rate versus a roughly 70 percent industry average. The firm is a member of the American Staffing Association (ASA).

What is this Administrative Assistant role in Chicago, IL?

A national nonprofit foundation in the Chicago, Illinois area is seeking an Administrative Assistant to join its team. This is a full time, onsite contract to hire opportunity supporting the daily administrative operations of the foundation, including its annual scholarship program, donor and alumni records, and signature fundraising events. The role suits an organized administrative professional who is comfortable working with the public and managing several projects at once.

What are the responsibilities of this Administrative Assistant position?

The Administrative Assistant supports foundation operations across administration, the scholarship program, donor records, and events. Core responsibilities include:

• Support the daily administrative operations of the foundation and serve as a first point of contact by phone, email, and in person
• Maintain office organization, supplies, filing systems, program materials, and event inventory
• Assist with the annual scholarship program, including monitoring applications, tracking required documentation, maintaining scholar records, and preparing materials for committee review
• Maintain donor, alumni, scholar, and mailing records in DonorPerfect, and review database records for accuracy, duplicates, address changes, and inconsistencies
• Schedule Board of Directors and committee meetings, prepare meeting materials, and take and distribute formal meeting minutes with follow up tracking
• Prepare donor thank you letters, tax receipt letters, mailing lists, and other correspondence
• Provide administrative and logistical support for the annual Awards Ceremony and Gala Weekend and other foundation events, including registrations, guest lists, signage, name badges, and event materials
• Assist with vendor and volunteer coordination, update approved website content using Wix, and support email communications, proofreading, and printed materials
• Perform general administrative duties including filing, copying, scanning, binding, deliveries, and hands-on event and office preparation

What background and experience does this role require?

The foundation is seeking a candidate with the following required qualifications:

• Based in the Chicago area and able to work regular in-office days
• Two to three years of administrative experience
• Proficient in Google Workspace and Microsoft Office
• Excellent written and verbal communication skills
• Strong organizational skills and the ability to manage several projects at once within set deadlines
• Able to work independently, solve routine problems, and recognize when guidance is needed
• Comfortable working with the public by phone, email, and in person

Preferred qualifications that strengthen an application include familiarity with DonorPerfect or a comparable donor CRM with strong data entry skills, familiarity with SmarterSelect or a comparable application management platform, experience using Wix, familiarity with Eventlify or a comparable event registration platform, nonprofit experience in scholarships, development, or events, and experience taking formal meeting minutes.

What are the hours and seasonal demands for this role?

This is a full time onsite role in the Chicago area. Additional hours are expected during peak scholarship season from late January through March and event season from April through June. Evening and weekend work is required during the Awards Ceremony and Gala Weekend period, including several consecutive days onsite at the host hotel. Candidates should be comfortable with a workload that flexes around the foundation's scholarship and event calendar.

How does Frontline Source Group screen candidates for this role?

A Frontline Source Group recruiter on the administrative desk reviews each applicant against the foundation's requirements before presenting a shortlist. The recruiter confirms administrative experience, Google Workspace and Microsoft Office proficiency, donor CRM familiarity, and comfort with public-facing work, then prepares matched candidates for interviews. This screening protects both the candidate and the hiring foundation and supports Frontline's 98.94% executive placement retention rate.

How do you apply for this Administrative Assistant job in Chicago, IL?

Qualified candidates can apply at frontlinesourcegroup.com/how-to-apply.html, where you submit your resume and connect with a recruiter on the administrative desk. Employers with administrative or office support roles to fill can reach the team through the frontlinesourcegroup.com/employer-request-form.html. You can also explore Frontline's administrative staffing practice at frontlinesourcegroup.com/administrative.html.

Frequently Asked Questions: Administrative Assistant Job in Chicago, IL

---