Our client is seeking an exceptional Personal Assistant to the Chairman of an established, privately held organization in Addison, Texas.\u00a0<\/p>\n
This is a highly visible and trusted position supporting an accomplished business leader whose responsibilities extend across corporate operations, executive relationships, personal commitments, and private interests.<\/p>\n
We are seeking a sophisticated, highly organized professional who can operate as a true extension of the Chairman. The successful candidate will anticipate needs, exercise independent judgment, manage complex priorities, and ensure seamless execution of both professional and personal responsibilities.<\/p>\n
Personal Assistant to the Chairman Responsibilities:<\/strong><\/p>\n Executive Support & Calendar Management<\/strong> Personal Assistance & Private Affairs<\/strong> Complex Travel Planning & Logistics<\/strong> Executive Communication & Relationship Management<\/strong> Project Management & Operational Coordination<\/strong> Private Events, Hospitality & Special Projects<\/strong> Financial Administration & Vendor Coordination<\/strong> Required Qualifications<\/strong> Executive Support & Organizational Skills<\/strong> Benefits<\/strong>
\nProvide comprehensive executive, administrative, and personal support directly to the Chairman.
\nManage a complex, frequently changing calendar involving corporate meetings, board commitments, personal appointments, family activities, and travel.
\nIndependently assess scheduling priorities and determine which matters require immediate attention, delegation, or rescheduling.
\nAnticipate scheduling conflicts and proactively implement solutions.
\nServe as the Chairman’s primary point of coordination for time-sensitive requests, meetings, and commitments.
\nPrepare daily and weekly schedules, briefing materials, meeting agendas, and relevant background information.
\nCoordinate with executive leadership, administrative teams, external advisors, and personal contacts to ensure commitments are executed successfully.
\nMonitor outstanding action items and follow up with appropriate parties to ensure deadlines are met.
\nMaintain organized records and systems that provide immediate access to important information.
\nProtect the Chairman’s time while remaining responsive to critical business and personal needs.<\/p>\n
\nManage personal appointments, family schedules, errands, and day-to-day administrative needs.
\nCoordinate household-related matters, personal services, property maintenance, and vendor appointments.
\nServe as a liaison with household employees, property managers, private service providers, and other individuals supporting the Chairman’s personal affairs.
\nOversee administrative matters associated with private properties and other personal interests.
\nAssist with personal purchases, special gifts, charitable commitments, and family-related logistics.
\nCoordinate with personal accountants and other professional advisors on administrative and financial matters.
\nManage sensitive personal matters with confidentiality, professionalism, and sound judgment.
\nMaintain clear boundaries of confidentiality while seamlessly managing both corporate and personal responsibilities.<\/p>\n
\nCoordinate domestic and international travel, including commercial and private aviation.
\nArrange accommodations, ground transportation, dining, meetings, and special travel requirements.
\nPrepare comprehensive travel itineraries with detailed schedules, confirmations, contacts, and contingency plans.
\nCoordinate passports, visas, travel documentation, and other logistical requirements as necessary.
\nAnticipate potential disruptions, including scheduling conflicts, weather delays, transportation changes, and last-minute requests.
\nCoordinate with travel providers, executive teams, and personal contacts to ensure efficient execution.
\nOccasionally travel with the Chairman to company locations, conferences, customer meetings, or private events.<\/p>\n
\nAct as a trusted liaison between the Chairman and senior executives, board members, business partners, family members, private staff, and external contacts.
\nPrepare professional emails, letters, presentations, executive summaries, and briefing materials.
\nCommunicate effectively on behalf of the Chairman while maintaining the appropriate tone and level of authority.
\nRecognize sensitive matters requiring discretion or immediate escalation.
\nBuild productive relationships with internal and external stakeholders.
\nHandle confidential information involving business operations, personal affairs, and executive decision-making.
\nMaintain a polished and professional presence when interacting with prominent business leaders and guests.<\/p>\n
\nCoordinate special projects and initiatives assigned by the Chairman.
\n\u00a0Independently manage project timelines, priorities, deliverables, and stakeholder communication.
\nTrack commitments and ensure appropriate follow-through from internal teams and outside partners.
\nOrganize complex information into clear, actionable updates.
\nResearch options, gather relevant information, and provide recommendations to support decisions.
\nIdentify inefficiencies and suggest improvements to administrative processes.
\nReview expenditures, invoices, and vendor proposals associated with executive initiatives.
\nSupport coordination between leadership, operations teams, and other stakeholders.
\nProvide assistance with special assignments requiring adaptability, confidentiality, and personal accountability.<\/p>\n
\nCoordinate private dinners, executive receptions, corporate hospitality events, and family gatherings.
\nManage venue arrangements, guest coordination, transportation, catering, and related logistics.
\nSupport events hosted at private residences, estates, or other locations.
\nCoordinate with vendors and service providers to ensure a high standard of execution.
\nPrepare event schedules, guest lists, logistical plans, and related materials.
\nSupport charitable activities, special purchases, and other personal initiatives.
\nMaintain confidentiality regarding guest identities, private arrangements, and personal matters.<\/p>\n
\nAssist with personal and business expense reporting.
\nReview invoices, receipts, statements, and supporting documents for completeness and accuracy.
\nCoordinate with accounting professionals and financial representatives as appropriate.
\nTrack expenditures associated with travel, events, personal matters, and assigned projects.
\nMaintain organized financial and administrative records.
\nCommunicate with vendors regarding services, schedules, billing, and performance.
\nExercise appropriate judgment when evaluating purchases, expenditures, and vendor-related decisions.<\/p>\n
\nBachelor’s degree in Business Administration, Management, or a related field.
\nMinimum of seven years of relevant experience in executive support, personal assistance, project management, private service, estate management, military aide support, or a comparable high-level role.
\nDemonstrated experience supporting senior executives, business owners, Chairmen, CEOs, or other high-profile principals.
\nProven ability to manage sensitive professional and personal responsibilities.
\nExperience exercising independent judgment and resolving complex matters without continuous supervision.
\nStrong business acumen and understanding of executive-level operations.
\nExperience coordinating multiple priorities in demanding, fast-paced environments.<\/p>\n
\nExceptional calendar management and executive scheduling capabilities.
\nStrong travel planning experience, including complex domestic and international arrangements.
\nDemonstrated ability to manage time-sensitive requests and frequently changing schedules.
\nExcellent project coordination, prioritization, and organizational skills.
\nAbility to maintain accurate records and efficiently retrieve critical information.
\nStrong attention to detail and commitment to accuracy.
\nAbility to independently identify issues, evaluate options, and implement practical solutions.<\/p>\n
\nMedical, dental, and vision insurance options.
\nEmployer-provided basic life and accidental death and dismemberment insurance for eligible employees.
\nShort-term disability coverage for eligible employees.
\nOptional life and long-term disability coverage.
\nVoluntary supplemental insurance options.
\nEmployee Assistance Program and mental health resources.
\nHealthcare and dependent care flexible spending accounts.<\/p>\n","protected":false},"author":0,"featured_media":171,"template":"","meta":{"inline_featured_image":false,"_promoted":"","_job_location":"Addison, Texas","_application":"applications@staffingfuture.com","_company_name":"Frontline Source Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-types":[7],"class_list":["post-936","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-direct-hire"],"yoast_head":"\n