Our client, a dynamic and fast-growing mission-driven organization in Dallas, Texas is seeking a highly resourceful and service-minded Special Assistant to the CEO.\u00a0<\/p>\n
This is not a traditional desk-based Executive Assistant position. The Special Assistant will serve as an extension of the CEO, helping manage the details, logistics, changing priorities, and day-to-day needs that allow a busy executive to operate efficiently.<\/p>\n
Special Assistant to the CEO Role\u00a0<\/strong> \nSpecial Assistant to the CEO Background Profile<\/strong> Benefits<\/strong>
\nThis position is ideal for an organized, energetic professional with a strong hospitality or service mentality who is comfortable handling everything from executive scheduling and meeting preparation to errands, logistics, events, and unexpected needs.
\nManage a complex and frequently changing executive calendar, including scheduling, confirmations, meeting coordination, and last-minute adjustments.
\nCoordinate meetings, meals, transportation, reservations, and other day-to-day logistics for the CEO.
\nPrepare meeting materials, agendas, background information, presentations, and other resources as needed.
\nTrack commitments, reminders, follow-up items, and important deadlines to ensure nothing falls through the cracks.
\nHandle correspondence and sensitive information with professionalism, discretion, and sound judgment.
\nServe as a hands-on resource for the CEO when unexpected needs or changing priorities arise.
\nHandle occasional personal errands and logistics that help maximize the CEO's time and effectiveness.
\nCoordinate stakeholder meetings, visitors, dinners, events, and other special engagements.
\nAssist with special projects, research, presentations, information gathering, and logistical problem-solving.
\nWork collaboratively with existing internal support resources while stepping in wherever additional assistance is needed.
\nRemain physically available onsite to address needs while the CEO is traveling or working throughout the Dallas area.
\nTake ownership of miscellaneous tasks as they arise, whether that means coordinating an important meeting, running an errand, helping with an event, moving materials, or solving an unexpected problem.<\/p>\n
\nApproximately 2-4 years of professional experience preferred; equivalent experience and demonstrated capability will be considered.
\nExceptional organization and time-management skills.
\nStrong service mentality with the ability to anticipate needs.
\nHighly resourceful and able to independently figure out solutions.
\nComfortable working in an environment where priorities may change quickly.
\nMature, polished, responsive, and professional when interacting with executives and external stakeholders.
\nStrong written and verbal communication skills.
\nHigh level of discretion when handling confidential or sensitive information.
\nNo task-too-small mentality.
\nAbility to remain calm and solutions-focused when plans change.
\nStrong general technology aptitude and ability to learn new systems quickly.
\nComfortable working within Google Workspace and other productivity platforms.
\nComfortable thoughtfully utilizing AI-based tools to improve efficiency while exercising independent judgment.
\nBachelor's degree preferred but not required with equivalent professional experience.<\/p>\n
\nComprehensive medical benefits, including a strong PPO option.
\nDental and vision coverage.
\n401(k)\/retirement savings program.
\nPaid time off and company holidays.
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