Looking for a Person Who Can Do it All!
Our Dallas-based client is in need of a GREAT ALL AROUND PERSON! This position is temp to hire! This person will hold a payroll, HR, accounting, receptionist position. If you meet the qualifications below, please apply now!
SKILL SETS:Work experience in payroll entry and employee benefits administration and accounting; Microsoft Office products (Word, Excel, Outlook); Reliable, dependable, mature person; Attention to detail and thoroughness; Sense of Urgency; Good, effective written and oral communication skills; Working knowledge of Certiflex accounting program is a plus; Bi-lingual (Spanish and English) is a plus; Notary a plus, but not mandatory
EMPLOYEE RELATIONS - PAYROLL PROCESSING Receive hourly timecards (enter time for each employee on Heart Employee Leasing's form and send in weekly); Receive, sort and Fed Ex out paychecks each week. (Include safety, training and timesheets for each job); Obtain Certified Payroll Information, when required by jobs, from Heart; Process out and Fed Ex out expense checks for out-of-town workers.
EMPLOYEE RELATIONS - BENEFITS PROCESSING: Keep up with COBRA payments; Keep track of who is eligible for insurance; Make appointments for insurance people to come by and visit with employees; Reconcile Colonial Life Insurance monthly; Reconcile Humana/Cobra monthly; Liaison regarding employee benefits issues with Employees and Heart Employee Leasing and Humana Medical Insurance
EMPLOYEE RELATIONS - PERSONNEL ADMINISTRATION: Accept job applications; Distribute job applications to appropriate department; Process new hire and rehire paperwork for Heart (copy and fax to Heart, start employee file, enter new employee into Certiflex, request drug test/background check, fill out I-9 form)
BOOKKEEPING: Reconcile invoice against payroll entries and deductions weekly; Enter time card information into Certiflex job accounts weekly; Enter checks received into Certiflex daily; Prepare Bank Deposit slips daily; Enter bank transfers into Certiflex dailyReconcile Bank Statements with General Ledger Account in Certiflex monthly; Enter pay application information into Certiflex
PROJECT MANAGEMENT SUPPORT: Enter Job Cost Data/codes from Project Manager's supplied information; Generate weekly Labor updates by Job Reports; Generate monthly Job cost reports; Provide Job cost Reports as requested by management team or project managers; Enter and maintain Project Data in Certiflex accounting system
PURCHASING: Maintain Project Purchase Order Log; Enter PO's into shared files log; Purchase stamps / postage as necessaryInventory office supplies and order replacements when required
INVOICE PROCESSING: Stamp "received" and write job name and number on each invoice, daily; Distribute project invoices to project managers for review and approval (daily envelope); Enter each invoice into Certiflex after approval by project managers; File in "Un-entered" then "Entered"; Do payables run two times per week - pull from file, stamp "paid", file in appropriate job file.
FRONT OFFICE / DESK / MISCELLANEOUS: Greet Visitors; Answer phones/transfer/take messages/page; Open - Process - Distribute Incoming Mail and packages; Prepare outgoing Mail and Packages including express mail and Fed. Ex; Keep files, etc. organized; Handle issues associated with outages of utilities, (electricity, phone, internet, etc.) if they occur; Run daily backup of computer files (this system is automated, except for insertion of CD's); Other duties as required
Please visit us on the web at http://www.frontlinesourcegroup.com
Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Client will not sponsor visas.
Frontline Source Group is one of the fastest growing Information Technology, Accounting, Legal, Human Resource and Administrative staffing and permanent placement firms based in Dallas Fort Worth Texas.
Frontline specializes in matching top talent with companies for permanent, contract and contract-to-hire placements. We work with clients and candidates in all areas of North America.
